Fiscal Technician/Administrative Assistant (Job S#286)

Job Details

Posting Date: May 13, 2022 Posting End Date: August 13, 2022

Position: Fiscal Technician/Administrative Assistant Department: CAENS/Extension/GWACES

Status: Full-Time

Special Qualifications
In keeping with the President's commitment to Tuskegee University becoming "One Tuskegee," the ideal Fiscal Technician/Administrative Assistant will possess the willingness to use their expertise to assist in the University's efforts to be a sustainable academic organization committed to excellence.

Essential Job Duties and Responsibilities

  • Prepare and monitor the processing of expenditure documents (requisitions, check requests, and/or IVs) for purchase orders and other contracts as needed.
  • Must have strong interpersonal, clerical skills and problem-solving skills in a team setting
  • Draft correspondence, reports, documents, and/or written materials.
  • Maintain accurate filing systems and records to ensure information is readily accessible.
  • Prepare and organize materials in advance of meetings and appointments.
  • Examine incoming correspondence, assessing action required, determining deadlines and follow-up actions on expenditure documents, faculty and staff requisitions, PAFs, etc.
  • Place and screen phone calls, and book travel and lodging reservations as needed.
  • Process documents and materials for procurement, reporting and disseminating information/materials.
  • Edit written materials for accuracy and completeness and conformance to established standards and procedures.
  • Demonstrate proficiency in computer skills, including Microsoft Office products such as Word, Excel, PowerPoint, Teams, etc.
  • Demonstrate proficiency with web-conferencing software (Zoom, WebEx, Teams, etc.).
  • Make appointments, coordinate meetings, prepare agenda and take minutes for meetings, and organize documents for the Dean's Office's daily activities, including meetings, conferences, and other agenda items.
  • Coordinate and implement general office functions, including composing, typing, and disseminating correspondences and other materials as requested by the Director
  • Review, sort, and route unit mail
  • Must be detailed orientated.
  • Must be a team player
  • Demonstrate proficiency in collaboration and delegation of duties
  • Uphold a strict level of confidentiality
  • Communicate with other staff, faculty, administrators, and the general public.
  • Other duties as assigned by the 1890 Research Director, Associate Dean for Academic Programs and Student Success, and Director of Land-Grant Operations and Management.

Qualifications

  • Associate’s or Bachelor degree in Business Administration or other related discipline preferred
  • Preferred candidate will have a minimum of two years of experience in an administrative or financial position
  • Good written, verbal communication, analytical skills
  • Good planning and organizational skills
  • Experience in computer systems and in using database management, spreadsheets and word processing tools
  • Knowledge of online systems and fiscal year rules and regulations
  • Ability to work effectively with persons from diverse ethnic backgrounds
  • Ability to work independently as well as collaboratively with others as a team member

Salary
Commensurate with education, training, and experience

Additional Position Information

  • This position does require weekend and after work hours during peak season
  • This position will not require traveling
  • This position is fully funded through a grant
  • This position is a full-time position

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

Applications are available at the following link:
https://www.tuskegee.edu/Content/Uploads/Tuskegee/files/HR/Fillable-TU-EMPLOYMENT-APPLICATION.pdf

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Office of Human Resources
Attn: Employment/Recruitment
1200 West Montgomery Road
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address:
[email protected]
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.

Organization

Working at Tuskegee University

Tuskegee University is an independent and state-related institution of higher education. Its programs serve a student body that is coeducational as well as racially, ethnically and religiously diverse. With a strong orientation toward disciplines which highlight the relationship between education and work force preparation in the sciences, professions and technical areas, Tuskegee University also emphasizes the importance of the liberal arts as a foundation for successful careers in all areas. Accordingly, all academic majors stress the mastery of a required core of liberal arts courses.

Tuskegee University is located in Tuskegee, Alabama, which is 40 miles east of the Alabama State Capitol in Montgomery, Alabama, and 20 miles west of the city of Auburn, Alabama. It is also within easy driving distance to the cities of Birmingham, Alabama and Atlanta, Georgia.

The academic programs are organized into five colleges and two schools:

(1) The College of Agriculture, Environment and Nutrition Sciences;

(2) The Andrew F. Brimmer College of Business and Information Science;

(3) The College of Engineering;

(4) The College of Arts and Sciences; 

(5) The College of Veterinary Medicine, Nursing and Allied Health;

(6) The Robert R. Taylor School of Architecture and Construction Science; and

(7) The School of Education.

The curricula for these colleges and schools currently offer over 50 degrees including 39 Bachelor's, 13 Master's, 2 Doctor's of Philosophy: one in Materials Science and Engineering, and one in Integrative BioSciences, and the Doctor of Veterinary Medicine.

Graduate instruction leading to the Master's degree and Doctor of Philosophy Degree is offered in three of the five colleges.

The University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (SACS); and the following programs are accredited by national agencies: Architecture, Business, Education, Engineering, Clinical Laboratory Sciences, Nursing, Occupational Therapy, Social Work, and Veterinary Medicine. Of special note is the fact that Tuskegee University is the only independent, historically black university with four engineering programs that are nationally accredited by the Accreditation Board of Engineering and Technology (ABET), the major accrediting body for the engineering sciences. Also, Tuskegee University's Chemistry program is one of only a few among Historically Black Colleges and Universities (HBCU's) that is approved by the American Chemical Society. Furthermore, the Dietetics Program is approved by the American Dietetic Association and the Food Science Program is approved by the Institute of Food Technologists.

Tuskegee University was the first black college to be designated as a Registered National Historic Landmark (April 2, 1966), and the only black college to be designated a National Historic Site (October 26, 1974), a district administered by the National Park Service of the U. S. Department of Interior.

Special features in Tuskegee University's program include: The General Daniel "Chappie" James Center for Aerospace Science and Health Education, honoring America's first black four-star general who was a Tuskegee University graduate, and housing the nation's only Aerospace Science Engineering program at an HBCU; Media Center, School of Veterinary Medicine, with state-of-the-art video up-link and down-link, intra-school communications, audio/visual, graphics, photography and document production; The Kellogg Hotel and Conference Center, a state-of-the-art hotel and meeting facility for educational, business and cultural events; The Tuskegee University National Center for Bioethics in Research and Health Care, a distinctive research, teaching and outreach program that addresses issues of ethics and public policy in the treatment of people of color and rural Americans in health care.

Other special features which enhance the educational and cultural environment of the University include: The Booker T. Washington Monument, "Lifting the Veil," which honors the University's Founder; the George Washington Carver Museum (named for the distinguished scientist who worked at Tuskegee), which preserves the tools and handiwork of Dr. Carver; the Tuskegee Archives, a chief center for information on the challenges, culture and history of Black Americans since 1896; The Tuskegee Airmen's Plaza, commemorating the historic feats of America's first black pilots, who were trained at Tuskegee University; The Reserve Officers Training Corps (ROTC) Center, and the Center for Continuing Education – a nucleus for continuing adult education.

Over the past 125 years since it was founded by Booker T. Washington in 1881, Tuskegee University has become one of our nation's most outstanding institutions of higher learning. While it focuses on helping to develop human resources primarily within the African American community, it is open to all.

Tuskegee's mission has always been service to people, not education for its own sake. Stressing the need to educate the whole person, that is, the hand and the heart as well as the mind, Dr. Washington's school was soon acclaimed--first by Alabama and then by the nation for the soundness and vigor of its educational programs and principles. The solid strength has continued through the subsequent administration of Dr. Robert R. Moton (1915-1935), Dr. Frederick D. Patterson (1935-1953), Dr. Luther H. Foster (1953-1981) and Dr. Benjamin F. Payton (1981-2010). In August 2010, Dr. Charlotte P. Morris assumed the role of Interim President of the University. She is the first female to serve at the helm of Tuskegee University, and only the second Interim President for the institution. Dr. Gilbert L. Rochon served as the 6th president of Tuskegee University from November 1, 2010 to October 19, 2013. Dr. Matthew Jenkins served as Acting President from October 19, 2013 to June 14, 2014. Dr. Brian L. Johnson assumed the role of 7th Tuskegee University President on June 15, 2014.

Tuskegee enrolls more than 3,000 students and employs approximately 900 faculty and support personnel. Physical facilities include more than 5,000 acres of forestry and a campus on which sits more than 100 major buildings and structures. Total land, forestry and facilities are valued in excess of $500 million.

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