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Northern Illinois University (NIU)
DeKalb, IL

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Administrative Jobs
Student Affairs, Counseling
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Working Position Title:


Classification Title:


Position Number:


Posting Type:

Civil Service






Precollegiate-Upward Bound

Primary Function:

The Program Coordinator conducts orientation sessions with middle and high school students, screens and evaluates new student applicants, and implements academic year off campus class instruction, tutoring, and counseling sessions. The Program Coordinator has primary responsibility for scheduling and conducting field trips for educational and cultural activities, arranging transportation for students in the summer program, and conducting academic counseling sessions.

Duties and Responsibilities (generally):

• Assists with the overall formulation and development of all appropriate program proposals, continuation applications and reports.
• Assumes primary responsibility for the development and compilation of relevant student performance data and statistics for the purposes of student placement as well as for use in proposal and report development.
• Assists in the preparation of all required evaluation and performance reports.
• Administers and compiles student needs assessments.
• Assumes primary responsibility for the placement of students in classes, matching students with tutors and mentors, and referrals to special assistance personnel. Responsible for the specific design, development, implementation, monitoring, and evaluation of the Academic Guidance, Personal Counseling, Career Planning, and College Placement program components, particularly the Bridge/Transition components in both the residential summer and the academic year sessions.
• Assists in the design and monitoring of the academic curriculum.
• Conducts the orientation and training for summer residential staff.
• Assist in the supervision of summer residential staff, tutors, and the academic year and summer session instructors.
• Assumes major role in the identification, recruitment, selection, and orientation of students.
• Conducts exit interviews with all graduates and students who leave the program prior to graduation; and writes final summary reports for all students.
• Provides students with comprehensive personal and academic guidance and counseling, pre-college counseling, transition preparation, college placement, financial aid counseling, alumni follow-up, and related activities.
• Conducts appropriate workshops for parents.
• Conducts the program’s alumni follow-up and monitoring component; maintains contact with colleges and universities where students have been placed; and compiles appropriate reports and studies regarding program alumni.

Minimum Required Qualifications for this position:

1. A bachelor’s degree in education.
2. Three (3) years of full-time experience in education or social services, including one (1) year in academic counseling performing student needs assessment or college preparation and placement.
3. Demonstrated work experience that relates directly to providing services to culturally and academically diverse high school students.

Education and Experience Preferred:

- Master’s in education
- Bilingual (Spanish/English)
- Min of one (1) six-week summer residential experience working with students and staff
- Professional work experience within TRIO or similar programs;
- Background similar to student population to be served including from low-income family or first in immediate family to attend college.

List the knowledge, skills, and abilities critical to the performance of this position.:

- Must have strong assessment and group counseling skills and significant involvement with secondary level students who represent a cross-section of minority groups and are frequently first generation college attendees who also demonstrate a wide range of academic skill levels.
- Excellent writing skills are required which includes the ability to compose various correspondence, evaluation or assessment reports, and make contribution to the formulation of proposals.
-The candidate must also be: an effective public speaker, creative, able to work independently, and enjoy creating educational opportunities for youth.

Working Hours:

10:00 a.m. - 6:00 p.m., including weekends & evenings, and summer residential

Minimum Pay Rate (Hourly or Monthly):


Hiring Rate Information:

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date:


Closing Date:


Application Procedures:

  • Out of state applicants must establish Illinois residency within 180 calendar days after employment start date.
  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
  • If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
  • As part of your application materials, please include a 1-page professional writing sample of your choice.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
  • Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected]. Please add these emails to your address book to ensure timely delivery of any future communication.
  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
  • The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.
  • Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule 250.60(h)(10).
  • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
  • Click on Program Adviser for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage:

Physical Demands:

  • Applicant is required to work late evenings, until 7 p.m. twice a week during the academic year, and some Saturdays.
  • Must be available to reside in the residence hall part-time, including overnights during the six-week summer session.
  • Ability to ride bus for long periods of time including overnight on trips to visit colleges.
  • Ability to conduct walking tours of campus.
  • Able to work overnight college visits
  • Must be fully vaccinated due to work responsibilities.
  • This position is 100% in person on campus or in the community

EEO Statement:

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]

Is Background Check Required:


Visa Policy:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation:

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at [email protected].

Safety Information:

NIU provides annual reports on campus security and fire safety. Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.Read the Fire Safety Report. Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

Quick Link:


Northern Illinois University is a comprehensive research university offering programs from the baccalaureate through the doctorate. Colleges include business, education, engineering and engineering technology, law, liberal arts and sciences, health and human sciences, and visual and performing arts. On-campus enrollment is approximately 18,000 students. The university also offers more than 200 extension courses each semester to students in communities throughout northern Illinois.

The main campus is located in DeKalb, 65 miles west of Chicago's "Loop" and 40 miles southeast of Rockford. In addition to the main campus, NIU has three education centers in Hoffman Estates, Rockford, and Naperville. DeKalb/Sycamore, with a population of about 50,000, is a modern paradox, a rural/urban community. It is simultaneously recognized for its manufacturing and rich farmlands. The site of the first manufacture of barbed wire and the development of hybrid seed corn are evidence of its diversified history. The blend of industry and agriculture, coupled with the cultural and recreational facilities of the university and supplemented by easy access to Chicago and Rockford, provide an enjoyable environment in which to live.

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1425 Lincoln Hwy
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