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Assistant Director of Procurement Services & Contract Management

Northern Illinois University (NIU)
DeKalb, IL

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Working Position Title:

Assistant Director of Procurement Services & Contract Management

Classification Title:

Deputy Director

Position Number:


Posting Type:

Civil Service






Procurement&Strategic Sourcing

Primary Function:

The Assistant Director is a full-time, regular supportive professional staff position. This position provides primary support to the Director of Procurement Services and Contract Management, and acts for and assumes full direction for the Office of PSCM in the absence of the Director for all administrative or operational matters. This position manages departmental resources, sets operating policies for the department, and coordinate and facilitate various planning programs for the unit.

Duties and Responsibilities (generally):

The Assistant Director works independently and reports to the Director regarding overall PSCM programs and alerts the Director to those situations requiring immediate attention. The work of the Assistant Director is evaluated by the Director. The person in this position should have good inter-personal skills, must possess knowledge of University business practices, must value and exhibit accuracy, efficiency and ethical leadership, and must be able to work with short deadlines. In addition, the person in this position must be committed to the vision, mission and core values of the university.

Minimum Required Qualifications for this position:


Eleven (11) years of progressively responsible management work experience in a private or governmental organization:

  • Eight (8) years of progressively responsible experience in procurement and contracts management*
    • Bachelor’s degree in business, public administration, law, or a related field (with a minimum of 24 business credit hours) may be substituted for three (3) years of work experience
    • Master’s degree may be substituted for one (1) year of work experience
  • Three (3) years supervising the work of a professional staff or process within of a procurement or contracts management business function.

*Contracts management experience includes the ability to ensure provisions of contractual agreements between campus/university and relevant outside programs/organizations are compliant with business and legal terms and demonstrated development of complex contract addendums/amendments.

Education and Experience Preferred:

  1. Certified Purchasing Manager (CPM); or, Certified Public Purchasing Officer (CPPO) Certification; or Federal Government Contracting Officer certification.
  2. Juris Doctor degree
  3. Demonstrated experience in a state and/or federal level organization with a diverse employee population.
  4. Demonstrated experience managing multiple, complex projects simultaneously, including many that are vastly different in scope and scale and highly sensitive for example the issuance of Request for Proposals, Invitation for Bid, Request for Information; negotiating Sole Source procurements and developing and negotiating complex pricing/cost strategies.
  5. Demonstrated experience with legal review/interpretation of contracts.
  6. Demonstrated exceptional interpersonal skills, with demonstrated ability to interact efficiently with academic leaders, faculty, staff, students and vendors or equivalent stakeholders.
  7. Demonstrated ability to lead (chair) cross-functional committees in support of implementing complex procurement initiatives.
  8. Demonstrated management experience and administrative skills to motivate, organize, direct, and evaluate diverse staff members and to work in a collective bargaining environment.
  9. Demonstrated ability to prioritize competing projects, tasks, and functions and to determine the relative importance of selected duties, established deadlines, and operational functions.
  10. Demonstrated member or stakeholder of a key system implementation directly influencing the procurement function or procurement related information technology systems that fully support departmental procurement/contract functions.
  11. Demonstrated ability to develop procurement policies and procedures for use by campus/university (internal customers) and relevant outside organizations.

List the knowledge, skills, and abilities critical to the performance of this position.:

  1. Demonstrated ability to apply complex procurement, contracting and management principles and procedures, state law, and record keeping techniques and methods.
  2. Thorough knowledge of modern management principles
  3. Thorough knowledge of staff utilization and motivation
  4. Ability to plan and manage the work of subordinate supervisors and staff
  5. Ability to formulate, recommend, and implement unit administrative policies and procedures
  6. Ability to develop, establish, and maintain effective working relationships with public, private, and governmental offices and agencies
  7. Ability to develop operational and program objectives within the framework of the unit’s mandated function

Working Hours:

M-F 8-4:30

Minimum Pay Rate (Hourly or Monthly):

$3,750 to $4,583.34/pay period ($90,000-$110,000/year)

Hiring Rate Information:

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date:


Closing Date:


Application Procedures:

  • Out-of-state candidates must establish Illinois residency within 180 calendar days after final appointment.

  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

  • If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.

  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

  • Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected] Please add these emails to your address book to ensure timely delivery of any future communication.

  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

  • ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE EXAMINATION. At the time of testing, you will be required to present a photo ID. NOTE: If you have previously tested for this classification and wish to rewrite the exam to improve your score and register position, please contact the Civil Service Testing Office by the posting deadline.

  • Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

  • Required documentation noted in the posting such as driver’s license, licensures, or certifications MUST be presented at the time of examination.

  • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

  • After testing of all qualified applicants has been completed for this position, the names with the top three scores will be referred to the hiring department for interview.

  • Click on Deputy Director for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage:

Physical Demands:

  • Regular office related duties

  • Sitting for extended periods of time

  • Using computer/electronic equipment for extended periods of time

  • Occasional lifting and moving items weighing up to 25 lbs.

  • Hybrid remote work is possible.

EEO Statement:

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]

Is Background Check Required:


Visa Policy:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation:

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at [email protected].

Safety Information:

NIU provides annual reports on campus security and fire safety.

Quick Link:


Northern Illinois University is a comprehensive research university offering programs from the baccalaureate through the doctorate. Colleges include business, education, engineering and engineering technology, law, liberal arts and sciences, health and human sciences, and visual and performing arts. On-campus enrollment is approximately 18,000 students. The university also offers more than 200 extension courses each semester to students in communities throughout northern Illinois.

The main campus is located in DeKalb, 65 miles west of Chicago's "Loop" and 40 miles southeast of Rockford. In addition to the main campus, NIU has three education centers in Hoffman Estates, Rockford, and Naperville. DeKalb/Sycamore, with a population of about 50,000, is a modern paradox, a rural/urban community. It is simultaneously recognized for its manufacturing and rich farmlands. The site of the first manufacture of barbed wire and the development of hybrid seed corn are evidence of its diversified history. The blend of industry and agriculture, coupled with the cultural and recreational facilities of the university and supplemented by easy access to Chicago and Rockford, provide an enjoyable environment in which to live.

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1425 Lincoln Hwy
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