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Administrative Specialist - Food Science & Technology

The University of Georgia
Athens Area
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Job Details

Posting Number:


Working Title:

Administrative Specialist - Food Science & Technology


CAES-Food Science & Technology

About the University of Georgia:

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The Department of Food Science and Technology in Athens, Georgia occupies a three-story building on the south campus of the University of Georgia. It contains classrooms, teaching and research laboratories, pilot plants with food processing equipment, and a computer center for student use. A building addition allows for advanced food safety work and facilities for conducting food industry workshops. The department also has research facilities in Griffin, Georgia.

We offer programs leading to bachelor’s, master’s, and doctoral degrees. During the first two years of the food science bachelor’s program, students take courses in chemistry, biochemistry, microbiology, physics, mathematics, and statistics, and then complete their work in food chemistry, microbiology, nutrition, product development and processing.

Food Science and Technology faculty have expertise in the basic sciences, food science, and food technology. Faculty members teach and serve as academic advisers to both undergraduate and graduate students. In addition, faculty members conduct food science research to improve food quality and availability, enhance economic development, prevent food borne diseases, and improve process efficiency while limiting environmental impact.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday, 8am-5pm with occasional overtime hours

Advertised Salary:

Commensurate with qualifications

Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

Applicants must submit: (1) letter of application; (2) a curriculum vitae/resume detailing background and capability to conduct research; and (3) names, addresses, telephone numbers and email addresses of at least three professional references that can be contacted. Inquiries about this position should be directed to Jessica Bonds at [email protected].

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

UGA Statement:

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit or call (706) 542-2222.

Classification Title:

Office/Clerical Lead



Job Family:




Minimum Qualifications:

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

The Department of Food Science and Technology is a multi-disciplinary department supporting research, teaching, and Extension programs on the Athens and Griffin campuses. This position serves as the assistant to the Department Head (DH) and is responsible for supporting day-to-day administration of the department. This role is critical to provide consistent support to the Head of the Department as well as to other faculty, staff, and students.
This position will:

  • Handle all the departmental correspondence to upper administration, food industry, and alumni.
  • Manage the main office, handle course loading and scheduling, curriculum/CAPA, course evaluations, and personnel record keeping.
  • Provide support for faculty correspondence, event scheduling, and communication with internal and external stakeholders.
  • Provide administrative assistance with faculty appointments, graduate faculty appointments and re-appointments, promotion/tenure, 3rd year reviews, post-tenure reviews, and scheduling of faculty interviews.
  • Approve P-card transactions made by the Business Manager.

Knowledge, Skills, Abilities and/or Competencies:

  • Detailed knowledge of how the University of Georgia operates including policies and procedures of the College and department.
  • Ability to effectively communicate with departmental faculty, staff, and students.
  • Thorough knowledge of administrative management practices and principles.
  • Thorough knowledge of budgetary policies and procedures.
  • Understanding of and ability to process information using various university procedures.

Physical Demands:

Sit at a computer for long periods. Lift 20 lbs.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


  • Submits position requests, posting requests, and hiring proposals for Staff, Graduate Research Assistants, Postdocs, and Temporary positions for the department including related Critical Hire and Request to Fill/Hire forms as needed.
  • Assists Faculty, Staff, Graduate Research Assistants, Postdocs, and Temporary positions with Onboarding.
  • Serves as Postdoctoral Research Liaison. Initiates communication with departmental faculty, staff, and students at the two campuses—Athens and Griffin, as well as the affiliated University Centers.
  • Coordinates with the FST Business Manager to ensure accurate summer pay, MFT compensations for Academic Year faculty.

Percentage of time:



Assists with the department’s faculty affairs:

  • Coordinates logistics of new hires and retirements (e.g. processes actions in UGAJobs; tracks faculty votes. ensures offices and facilities are cleaned out) including regular, emeritus, adjunct, courtesy, and visiting faculty.
  • Processes graduate faculty appointments/reappointments, provides administrative support to search and screen committees, assists new faculty with organizational onboarding.
  • Tracks committee assignments.
  • Tracks mentoring committees.
  • Supports the Promotion and Tenure (P&T) and Post-tenure Review Processes (tracks timing, uploads and ensures accuracy of dossiers, maintains documentation, etc.).
  • Leads Visa/H-IB and Permanent Residency processes.
  • Responsible for schedule and event planning for faculty meetings (on each campus, statewide, and online).
  • Schedules annual faculty and staff reviews by HOD and organizes documentation.
  • Assists Department Head with HATCH project assignments and reporting.
  • Supports and ensures timely annual faculty contract processes including letters of renewal/non-renewal and electronic contract development.

Percentage of time:



Prepares and distributes correspondence:

  • Acts as a departmental liaison to the college and university as needed.
  • Takes and distributes meeting notes.
  • Facilitates response to FST Department Email for Department Head as needed. Responds to nonelectronic mail as necessary.
  • Disseminates accurate and timely information to faculty, staff, and students regarding the department, College, and University-wide issues.

Percentage of time:



Additional related duties as assigned.

Percentage of time:


Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Jessica Bonds

Recruitment Contact Email:

[email protected]


The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

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215 S. Jackson St.
United States
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