Program Assistant-AS, Accounts Payable
- Employer
- Rowan University
- Location
- Glassboro, New Jersey
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- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job no: 496463
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional
Summary:
The Accounts Payable department of the Finance Division is responsible for the approving, disbursing and accounting for all cash disbursements for the University. Under the general supervision of the Accounts Payable Supervisor, the individual will independently perform professional duties and responsibilities that revolve around technical function, cash disbursement and distribution, cross training within Accounts Payable department, processing of documents, IRS compliance and vendor maintenance while using established policies.
Responsibilities:
- Enter and coordinate the timely review of a minimum of 250 – 300 invoices, non-purchase order payment request, direct payments, prepayments, e-invoices and travel into the Banner Finance system daily.
- Accurate disbursement and processing of funds either by check, direct deposit or wire for Rowan University, Rowan Foundation, and South Jersey Technology Park.
- Assist with implementation, maintenance and testing of department system solutions.
- Coordinate and assist with the monthly campus training for all Accounts Payable functions; such as but not limited to Concur Travel & Expense, ClinCard, NonPO queues, monthly open houses, FY End topics.
- Audit all paid transactions, vendor profile and supporting documentation entered in Banner in a calendar year to ensure 1099 tax forms are in compliance with IRS regulations.
- Communicates frequently with faculty, staff and outside vendors both verbally and in writing on matters relating to accounts payable transactions; acts as a liaison between departments and vendors.
- Provide backup support to the department, prepare department associated journal entries and generate excel reports as needed.
- Follow up with originating department and/or vendors to resolve any discrepancies while prioritizing assignments and deadlines and producing highly accurate work.
- Identify and diagnose problems/issues, determine and implement appropriate, effective solutions, and provide constructive follow up.
- Maintain confidentiality in communicating sensitive information and handling confidential materials.
- Open, stamp, sort and email incoming paper invoices to designated AP staff members.
- Scan and index all accounts payable documents.
- Perform other special projects as assigned.
Requirements:
- Graduation from an accredited college with a Bachelor's degree, preferably in Finance, Accounting or other related field.
- Availability to work occasional evenings, weekends, and holidays.
Preferred Qualifications:
- Ability to work as part of a team in a rapidly changing environment.
- Exceptional organizational skills, with a detail-oriented work style.
- Ability to work independently with minimal supervision.
- Ability to meet deadlines and multitask while maintaining workload.
- Excellent oral, written, and interpersonal communication skills.
- Ability to consistently exercise good judgment in a variety of situations.
- Ability to work with a positive attitude, professionalism, and tact.
- Advanced proficiency with Microsoft Office Suite (especially Excel) and detailed knowledge of advancement information systems (preferably BANNER).
Salary:
- Range P16 (Step 1=$45,521)
Notes:
- Only completed online applications submitted on or before the deadline will be considered.
- Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
Advertised: May 12 2022 Eastern Daylight Time
Applications close: May 25 2022 11:55 PM Eastern Daylight Time
Organization
Working at Rowan University
Rowan University, located a half-hour outside of Philadelphia with its main campus in suburban Glassboro, N.J., is an institution on the move.
This summer, the University opened Cooper Medical School of Rowan University (CMSRU) in partnership with Cooper University Health Care, in Camden. The first new four-year, M.D.-granting medical school in New Jersey in more than 35 years, CMSRU welcomed its first class in August 2012.
Rowan continues to work with the Borough of Glassboro and private developers on Rowan Boulevard, a $300 million redevelopment project that links the University’s main campus to the historic downtown. This fall alone, the partners broke ground for a new academic building/parking garage and a Marriott Courtyard Hotel. Rowan Boulevard already includes a Barnes & Noble Collegiate Superstore, housing for approximately 1,300 students and retail space.
The University also recently created a School of Biomedical Sciences, which joins nine colleges. In addition to CMSRU they are: the Rohrer College of Business, Communication & Creative Arts, Education, Engineering, Graduate & Continuing Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics.
Earlier in 2012, New Jersey Gov. Chris Christie awarded Rowan state research institution status (not Carnegie classification) as part of the New Jersey Medical and Health Science Education Restructuring Act, making Rowan only the second comprehensive public research institution in the State. That Act also opened the door to Rowan partnering with Rutgers-Camden to create a College of Health Sciences in Camden near CMSRU. The vision for that College calls for schools of medicine, nursing, pharmacy, public health, food science and 16 allied health programs. The University of Medicine and Dentistry of New Jersey’s School of Osteopathic Medicine in nearby Stratford, N.J., is to become part of Rowan in the near future. When that occurs, Rowan will be only the second school in the nation with M.D. and D.O. medical programs.
A selective, medium‑sized public university, Rowan is recognized for its nationally ranked academic and athletic programs, talented professors and high‑tech facilities. The University, which has a branch campus in Camden, N.J., and the South Jersey Technology Park at Rowan University in Mantua, N.J., prides itself on being able to provide its more than 12,000 students with an outstanding education at an exceptional value.
The University offers 57 undergraduate majors, including four undergraduate degree-completion programs; three dual bachelor’s/master’s degrees; more than 40 master’s level programs (including specializations); approximately 25 graduate-level certificate programs; 12 post-baccalaureate programs or endorsements; and two doctoral/specialist programs, including the M.D. degree from its medical school. Students can pursue their degrees at the main campus, the Camden campus, online or at several community colleges, as well as at CMSRU.
Rowan has been recognized by national organizations that evaluate colleges and universities. U.S. News & World Report ranked Rowan 19th among Best Regional Universities—North, third among the public institutions in the category. The Princeton Review named Rowan among 222 institutions in its Best in the Northeast section of its website feature 2013 Best Colleges: Region by Region and included the Rohrer College of Business in its edition of the Best 296 Business Schools. The Princeton Review also listed Rowan, which in the past has been recognized by the U.S. EPA as a Top Green Power Purchaser in its athletic conference, in its Guide to 322 Green Colleges: 2012 Edition.
Employees:
Currently, Rowan University employs 1,090 faculty members: full-time tenure-track professors, full-time temporary professors, part-time professors and adjuncts. The University also employs 940 staff members.
Recognizing that employees, students and the community are valuable resources, Rowan’s Human Resources Department supports the University’s vision and mission; encourages the personal and professional enrichment of employees; provides services appropriate to employees’ needs; and promotes awareness, learning and collaboration.
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