Job Title: Admissions Assistant (Part-time)
Location: Americus, Georgia
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 242639
About Us

Georgia Southwestern State University – a four-year institution – cultivates excellence in learning and teaching that encourages intellectual, personal, and social growth for students, faculty, staff, and the community. Georgia Southwestern State University is a comprehensive state university within the University System of Georgia that offers a full range of bachelor degree programs, along with selected master’s and specialist degree programs.

Georgia Southwestern is committed to serving the needs of its developing region with educational programs for high school, for professional and technical graduates; post-graduate professional training; research and business services; and cultural enrichment. Through its national and international affiliations, the University links Southwest Georgia with the global economy and actively fosters a greater understanding of international business and culture.

Job Summary

Georgia Southwestern State University is seeking to fill the position of Administrative Assistant in the Office of Recruitment and Admissions. This part-time position will support both graduate and undergraduate admission processes, including processing applications and supporting documents, answering phones, and maintaining student records.

Responsibilities

• Assists in the entrance of applicant information in the student record system and the initial creation of the student file
• Processes daily correspondence and assure that all incoming information is properly documented, scanned and filed - Searches against files and computer information for applicants
• Maintains student files
• Assists prospective students and parents by phone, email, and in person.
• Assists in supervision of student workers in daily work schedule.
• Perform more than one task at a time
• Performs related work as assigned by the Admissions personnel
• All other duties as assigned.

Required Qualifications

A minimum of a high school diploma with training in general business supplemented by secretarial experience; or an equivalent combination of training and experience is required. The successful candidate must have excellent people skills; knowledge of modern office practices, procedures and equipment; ability to meet officials, students, and visitors pleasantly and courteously, and to effectively convey routine information; flexibility to work on more than one task at a time; knowledge and proficiency with Microsoft Word, Access, Power Point and Excel, and excellent telephone etiquette. Knowledge of Banner or TargetX/Salesforce computer software is preferred. This job will require 19 hours per week of in office work. The selected candidate will be required to work Monday – Friday during the midday hours.

Proposed Salary

$12 per hour; up to 19 hours per week.

Required Documents to Attach

Please attach a cover letter, resume, and contact information for three professional references.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.