Macalester’s Department of Spanish and Portuguese seeks to hire a full-time (0.88) Department Coordinator to provide general administrative support to the department, as well as to the Latin American Studies Program. This person will act as a first point of contact for the department and program, and is responsible for general operations, fiscal monitoring, projects/events, management of confidential information, and supervision of student employees. The Department Coordinator needs to have excellent interpersonal skills, be an effective communicator, and have the ability to balance multiple priorities and set healthy boundaries with tact, humor, and professionalism. A campus-wide network of academic staff with similar responsibilities is available to provide professional advice and mentoring.

• Assists with general administrative tasks, provides clerical and administrative support to department faculty and staff.
• Oversees and monitors multiple budgets; coordinates budget requests
• Maintains the department’s and program’s websites and social media accounts
• Acts as administrative liaison and point of contact for the department and program; provides information about course offerings, and welcomes students and others on and off campus. 
• Manages physical office space and orders office equipment and supplies
• Organizes and coordinates logistics for department and program events
• Works collaboratively with other units on campus such as ITS, Facilities, etc. to best meet the needs of faculty and students.
• Hires, schedules, and supervises 20-23 students workers; understands how to mentor, motivate, and marshal their work for the benefit of the whole office
• Creates a friendly, and structured work environment for faculty, staff, and students
• Helps build a sense of community and belonging for all majors and minors; thinks creatively and strategically to encourage social participation by the department’s and program’s students

• High School Diploma Required, Bachelor’s degree preferred
• A minimum of 1-3 years of relevant experience
• Demonstrated commitment to working with individuals of color, first-generation college students and/or individuals from diverse backgrounds
• Strong attention to detail, organizational skills and accuracy in financial and data management
• Excellent communication skills (i.e. writing, social media, digital design)
• Commitment to the public good and student development
• Ability to organize and prioritize work; work independently; provide support for multiple individuals; maintain confidentiality with materials, information, and communications
• Proficient in MS Office and Google Suites and committed to staying up to date on new tools for everyday (budget and communications) and exceptional (national searches and external reviews) department needs.
• Knowledge of Spanish or Portuguese is strongly preferred.

Compensation & Benefits: 

This is a 0.88, non-exempt position with an hourly wage of $18.40-21.40 an hour. Additionally, the total compensation  includes Macalester’s full benefits package. 

Application Guidelines:

Please submit your resume and cover letter in one combined PDF, via Macalester’s Employment Opportunities webpage. Applications received before May 16th 2022 will receive priority consideration. This job will be posted until filled.

All questions regarding this position can be directed to:

Jaclyn Howard

Talent Acquisition Manager

jhoward3@macalester.edu

Since its founding in 1874, Macalester has provided students with the inspiration, insight, and experience to become successful and ethical leaders. Located in St. Paul, Minnesota, Macalester enrolls nearly 2,100 students who come from virtually every state and 91 countries. Macalester is committed to being a preeminent liberal arts college known for its high standards of scholarship and its special emphasis on internationalism, multiculturalism, and service to society.Macalester is proud of its longstanding commitment to social justice and creating a safe environment for all people regardless of sexual orientation, race, ethnicity, national origin, citizenship status, gender, religion, age, or ability. Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women.BenefitsMacalester employees enjoy a fantastic benefits package and working environment that is second to none. Please visit http://www.macalester.edu/employmentservices/benefits/ for more information about benefits at Macalester College.Our Commitment to Safety in response to COVID-19:For the safety of our community, Macalester requires all employees to have received a COVID-19 vaccine. Should a newly hired employee be unable to receive the vaccination for either medical or religious reasons we offer accommodations and assistance.Questions or concerns about this process should be directed to Bob Graf, Director of Employment Services, at rgraf@macalester.edu