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Graduate Assistant

University of Toronto
Toronto, ON

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Job Details

Graduate Assistant

Date Posted: 05/11/2022
Req ID: 24188
Faculty/Division: Faculty of Arts & Science
Department: Department of Statistical Sciences
Campus: St. George (Downtown Toronto)
Position Number: 00044563


About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Statistical Sciences is one of the top ten statistics departments in North America, with our faculty developing numerous important innovations in statistical science. Our mission is to serve as a centre of excellence for statistical and actuarial research and education, across the campus, nationally and internationally. Research is centered on excellence in theory and methods, as many faculty members in the department have very successful collaborative research programs. Central to our vision for the next five years is to strengthen our national and international reputation in collaborative scientific activity, without compromising our core strengths.

Your responsibilities will include:

  • Providing front line student service and detailed information to students on program and/or course requirements. Writing routine documents and correspondence.
  • Providing administrative support for Graduate programs. Receiving and passing on application documents for review. Checking completeness of applications.
  • Troubleshooting timetabling and/or room booking conflicts. Liaising with stakeholders to coordinate space and resource requirements.
  • Reviewing, collecting and passing on submissions for award competition.
  • Coordinating committee meetings and taking minutes.
  • Assisting in organizing the logistics of meetings, events and outreach initiatives.
  • Updating and maintaining student records and generating reports. Updating and maintaining files and records.
  • Maintaining and updating websites.


<span 72="">Essential Qualifications:

  • <span 72="">Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • <span 72="">Minimum two (2) years of recent and related experience in a post-secondary environment providing administrative support with graduate student services and program administration. Experience providing front line student services and detailed information on programs of study and other related information. Experience providing administrative support to graduate programs, including checking prerequisites for courses and assessments for graduation; screening and coordinating graduate admission applications; checking applications for completeness; entering and recording student data; coordinating timetable schedules and room assignments; coordinating exams, marks, and petitions; maintaining files and records; and coordinating committees and taking minutes. Experience with preparing and editing correspondence, informational material and other related documents; and receiving and preparing applications for all graduate awards, scholarships and financial support. Experience with updating and maintaining records and preparing reports. Experience with assisting in organizing the logistics of events and outreach initiatives. Experience updating and maintaining information on websites. Experience working in a busy, fast-paced environment with a high volume of student inquiries. Experience providing support to the reception desk for the Department.
  • <span 72="">Demonstrated proficiency in working with students and providing information on different academic issues/programs; excellent oral and written communication skills, demonstrated advanced level skills in Microsoft Word, Excel, and Power Point. Solid working knowledge with ROSI, ROSI Express and Degree Explorer and/or other related student information systems. Advanced skills with web page editing (preferably CMS). Advanced knowledge working with databases and preparing reports. Excellent problem-solving, coordination and administrative skills. Excellent time management skills. Excellent interpersonal skills and ability to communicate effectively with students, staff and faculty.
  • <span 72="">Ability to create a welcoming environment for students and provide excellent customer service. Ability to work with competing assignment demands; detailed oriented and shows accuracy; and ability to follow through specific instructions. Knowledge of CUPE Local 3902 Unit 1 procedures and policies or other related agreements. Demonstrated knowledge of Faculty of Arts and Science, the School of Graduate Studies practices and procedures and/or other related student services.

To be successful in this role you will be:

  • Accountable
  • Communicator
  • Intuitive
  • Organized
  • Possess a positive attitude
  • Resourceful
  • Responsible
  • Team player

Closing Date: 05/20/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $55,954 with an annual step progression to a maximum of $71,555. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Ellen Brikaras

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, person with disabilities, and other equity deserving groups are encourage to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Equity, Administrative Assistant, Information Systems, Academic, Finance, Administrative, Technology, Education, Research


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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