SPECIAL PROJECTS COORDINATOR, College of Engineering, Undergraduate Programs & Records

Boston University
BOSTON, Massachusetts, United States

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Administrative Jobs
Institutional & Business Affairs, Program Administration
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

SPECIAL PROJECTS COORDINATOR, College of Engineering, Undergraduate Programs & Records

Tracking Code22500102120512Job Description

This position provides logistical support to the mission of the Engineering Undergraduate Programs Office (UPO). Primary responsibilities include event planning, supervision of student staff, oversight of recurring administrative projects of both large, and small scale. Event planning responsibilities largely encompass annual ENG events like the logistics of the Engineering Spring Open House, new student welcome, Friends and Family Weekend, and Commencement. This position is responsible for all logistical planning prior to each event as well as the successful execution of each event. Additionally, this position provides support and expertise to colleagues and students who plan and run events. A non-exhaustive list of recurring administrative tasks includes overseeing the application process and implementation of two summer research programs, the implementation and post-processing of course assessments & teaching evaluations and faculty advisor assessments, and upkeep of UPO webpages. These and other tasks require a high attention to detail, excellent communication skills with stakeholders including faculty and students; and a drive to assess program successes and failures with an eye to update and improve them. This position is on-call to take on short notice project work. Flexibility, a willingness to embrace new challenges, and an interest in problem solving are important to be successful with this component of the position.

Required Skills

Requires: B.A./B.S., or equivalent, excellent organization and communication skills and three to five years of relevant experience. We will consider applicants with 5+ years of experience in event management, supervision of staff and/or data management in lieu of a degree.

An ideal candidate would be able to:

  • balance many competing priorities at one time
  • adapt schedules and priorities to accommodate new work on short notice
  • embrace new challenges and tasks
  • work comfortably in a fast paced, collaborative office environment

Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the Back2BU site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular


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What compelled the Bill & Melinda Gates Foundation to award Boston University a grant to fight newborn mortality in Zambia? Why did Martin Luther King, Jr. adopt BU as a place where he could hone his message of justice and equality? And what is the catalyst that prompts 32,557 students from 135 countries to call BU their home every semester? It’s in our DNA: an inherent desire in each of our students, faculty, and staff to vigorously and dauntlessly pursue knowledge—and embrace the unlimited possibilities that come with it.

A Community Unlike Any Other

As you can see below, it takes people, ideas, and a little luck (Boston, you’re our town) to make BU what it is today: one of the most dynamic universities in the world.

Celebrated thinkers: On any given day, students will find themselves mesmerized by Nobel Prize winners, a poet laureate, and the first biomedical engineer ever to receive a MacArthur Foundation “Genius Award,” among others.

Extraordinary teaching: When a classroom starts to percolate with new ideas, it’s because our faculty of scholars and accomplished practitioners know how to ignite students’ imaginations. That’s why we reward our best teachers with BU’s most prestigious honor: The Metcalf Cup and Prize.

Groundbreaking research: With faculty dedicated to a creative, interdisciplinary approach to problem solving, BU has become a leading global research institution—propelled forward by over $350 million a year in sponsored program revenue.

World-class students: Elite students from all 50 states and 135 countries pursue higher education on BU campuses in Boston and at programs in L.A., D.C., and more than 30 other cities on six continents.

A city within a city: Today, 80% of our undergrads live on campus, which could explain the 525 student activity groups alone.

The greatest college town in the world: Boston. ’Nuff said.

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