University of Colorado | CU Anschutz Medical Campus

School of Medicine - Department of Pediatrics, Section of Genetics & Metabolism

Official Title: Academic Service Senior Professional

Working Title: Education Program Coordinator

Position #00768314 – Requisition #25834

* Applications are accepted electronically ONLY at *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:



Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Pediatrics, Section of Genetics & Metabolism has an opening for a full-time University Staff (unclassified) Education Program Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

The section of Clinical Genetics and Inherited Metabolic Diseases has 42 faculty members with ongoing interests in the area of education for clinical and medical genetics. This position will provide primary support to the Medical Genetics and Genomics residency, Medical Biochemical fellowship, Clinical Biochemical Fellowship, and Laboratory for Genetics and Genomics (combined Cytogenetic and Molecular Genetics) fellowship programs, the fellowship program director, education director, clinical rotation director, and the education-related functions of the section. The position is responsible for restricted funds associated with the fellowship, and identifying funding sources for incoming fellows (in collaboration with the fellowship director and business manager). This position interacts with internal and external customers as well as national and international visitors. This position will also be involved in working with faculty from the Human Medical Genetics and Genomics research team, the Adult Medical Genetics, Prenatal Diagnosis, and Hereditary Cancer clinics as residents/fellows rotate through these departments.

Residency/Fellowship Coordinator Duties:

    Coordinates educational activities (e.g., didactic conference schedule, grand rounds, etc.) that support the program's curriculum and adhere to ACGME and LCME requirements.Provides guidance to students/residents/fellows on program, hospital and GME policies, and non-­ clinical aspects of the program by acting as the resident expert on fellowship/GME policies and procedures.Works closely with the fellowship directors, section head, fellows/residents, and administrative support staff to establish and disseminate annual rotation, clinic and call schedules.Responsible for the dissemination, management and completion of student/resident/fellow faculty, and program evaluations via MedHub to include initiation, tracking, follow-up reminders, and review.Coordinates accreditation activities including LCME and ACGME Site Visits, and annual program reviews. Accreditation preparation activities includes working closely with program director, section head and faculty members on document review and preparation, compiling program-specific statistical information and benchmark data, coordinating complex schedules, accompanying site visitors during the accreditation process.Work closely with the program directors to review and manage duty hours and reporting issues or concerns to the program director and fellow.  Completes evaluation reports and ensures reporting completion/compliance.Ensures hospital and GME policies and procedures are enforced, and that departmental and program policies and procedures are created and enforced. Works closely with the program directors with annual updates of program-specific documents and fellowship manual.Assists the program directors and faculty in planning, developing, and implementing student/residency/fellowship program quality improvement projects through meeting coordination, document preparation, and tracking.Administers MedHub (GME Residency Management System). Record training site/time distribution in MedHub for each resident/fellow for Intern Resident Information System (IRIS) reporting to CMS and HRSA.Oversees current and new updates of the ACGME and/or LCME requirements and procedures to help maintain program compliance and accreditation by logging into website regularly and reviewing/taking action on program updates sent by those entities.Manages annual recruitment including the administration of ERAS and NRMP, applicant interviews and resident/fellow selection.Assists faculty with any administrative tasks that are requested, including calendars, correspondence and program representation.Provides back-up support for other administrative positions and participates in shared duties of support staff.Assists with department conferences/retreats to include weekly meetings (case conference, M&M, journal club, radiology rounds, etc.Assures accuracy of travel documentation; monitors and tracks budgetary items and purchase requests.Maintains various sensitive documents pertaining to accreditation and regulatory compliance.Organizes and facilitates recruitment interviews for prospective trainees.Assists in recruitment activities for the programs.
Genetic Counseling Education Coordinator Duties:

    Assist GENC program director and admissions committee members as needed on recruitment interview days to ensure candidates ' comfort and the smooth flow of interviews, post-interview transportation needs, etc.Work with GENC program director and section business manager to complete and submit needed paperwork for incoming student onboarding to CHCO, e.g. non-employee staff entry forms.Process and distribute course evaluations and maintain copies for accreditation review.Work with GENC program director to assess current status/progress of ongoing initiatives and implement new projects needed to support GENC program operation and any updates to accreditation. Examples may include development and maintenance of student and alumni databases, updating of records of Capstone/thesis projects, sending mass mailings or e-surveys to target groups, development of website or newsletter content, etc.Provide general support for course faculty to help ensure the smooth running of their courses. Assisting with reminders for guest lecturers, requesting PPT slides for handouts or posting to course websites, copying handouts, and sending parking passes to off campus speakers are examples of potential support tasks.
Clinical Rotation Program Assistant Duties:

    Coordinate rotation appointments for clinical director with medical students and outside residents/fellows via Outlook system.Ensure rotators are familiar with evaluation process for Clinical Genetics and Metabolism rotation and that each rotator completes the necessary evaluations.Review ACGME criteria for each rotator and ensure that Clinical Genetics and Metabolism rotation is in line with their educational requirements.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:

    A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.Two (2) years of professional level experience working in an administrative and/or office management role in an academic and/or health care setting.
Substitution: Relevant experience in an academic medical institution position will substitute for the degree on a year-for-year basis.

Condition of Employment:

    Must successfully pass a drug test through Children's Hospital Colorado.Must be willing and able to successfully pass a national criminal and sex offender background check.
PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

    Three or more years of direct experience as a fellowship, resident or medical student program assistant/coordinator.Experience working with Microsoft Office applications (Word, Excel, Access, PowerPoint).Experience working with MedHub is highly desirable.Experience with fundraising and managing expenses.
Competencies: Knowledge, Skills, and Abilities:

    Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion.Should have excellent organizational skills, and an ability to manage multiple priorities and deadlines.Must have an interest in medical education and the desire to work in a health care setting.Must be comfortable working independently and in a collaborative team environment consisting of diverse populations of staff, faculty, students/residents/fellows and other administrative personnel.Must have the ability to work cooperatively with others to help a team or work group achieve its goals.Must able to communicate and convey information and ideas clearly and concisely to individuals or groups.Must have the ability to work independently and manage time to complete tasks efficiently.Must be proactive in taking advantage of learning opportunities and using newly gain knowledge and skills to enhance job performance.
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $48,701 to $61,948.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.


Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: May 3, 2022
Unposting Date: Ongoing

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