Research Administrator and Community Development Manager- Psychiatry

University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Psychiatry

Official Title: Research Services Clinical Science Manager

Working Title: Research Administrator and Community Development Manager- Psychiatry

Position #796819 – Requisition #25934

* Applications are accepted electronically ONLY at *

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The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

The School of Medicine’s Department of Psychiatry has an opening for a full-time University Staff (unclassified) Research Services Clinical Science Manager in Neuroscience.

Jobs in the Research Services career family provide direct professional support of research activities.  Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

Managers are responsible for the day-to-day operation of functional work units, including the development and implementation of processes consistent with college, school or departmental strategies and processes and the supervision of professional and support staff.

Nature of Work

Clinical Science Managers perform clinical research related functions which may include patient-oriented research or research conducted with human subjects. Patient-oriented research includes mechanisms of human disease, therapeutic interventions, clinical trials, or development of new technologies. Clinical Science Managers may also assist with epidemiologic and behavioral studies and/or outcomes research and health services research. Clinical Science Managers independently manage clinical research programs, perform clinical research project management functions and supervise clinical research teams of 3 or more FTE. The Manager is responsible for the management, development, implementation and oversight of the clinical research operations and functions in assigned unit. The manager also provides policy guidance and interpretation to team and other stakeholder on a wide variety of personnel and operational issues assuring compliance with Federal, University, and departmental rules and regulations.

Some Assignments will not move beyond this level.

This Clinical Science Manager will be operating as the Research Administrator and Community Development Manager within the Department of Psychiatry, Division of Neuroscience. This professional will provide operational, administrative, and strategic support of research activities and community engagement initiatives for faculty within the Department of Psychiatry. This position will work closely with faculty to develop strategic objectives and priorities and solidify opportunities for community and research partnerships.

50% Research Administrative Operations

This position will be responsible for providing pre- and post-award grant support, as well as overseeing administrative and fiscal functions of the research operation, acting as a liaison between the research team and departmental and central university business offices, and directly and indirectly supervising research professional personnel.

50% Community Program Development and Implementation

This position will spearhead the development, implementation, and management of new community-focused initiatives that align with the department’s vision and expertise. They will be expected to stay abreast of public health issues, surveying the landscape of current programs and community need to identify gaps for the creation of strategic engagement activities to positively impact mental health outcomes.

They will organize and lead special events and programs from initiation to completion, collaborating with internal and external partners in multi-disciplinary program development and fundraising. This will require engaging in specialized projects that require a high degree of critical thinking, analysis, and problem-solving skills. May supervise a program coordinator.

Examples of Duties Performed

  • Provide oversight, direction and leadership for all clinical research operations within unit
  • Manage and delegate routine tasks pertaining to research facility organization and maintenance.
  • Hire, train, supervise, coach and direct team members
  • Oversee research staff, including direct supervision of a laboratory manager and research specialists, and guide the development and implementation of standard operating procedures for administrative, financial, and regulatory practices.
  • Contribute to the professional development of professional staff
  • Facilitate Human Resources in coordination with the supported faculty and designated administrators, by evaluating needs for the program, creating positions, screening applicants, identifying candidates, and completing interviews.
  • Monitor and actively direct workload within unit
  • Provide oversight of Good Clinical Practice (GCP) in all studies
  • Develop program/project goals and communicate goals and outcomes with a variety of stakeholders
  • Participate in tactical and strategic program/project development and planning
  • Evaluate operational procedures, including the exploration and implementation of new technologies and systems, and make recommendations to improve efficiency and reduce costs.
  • Foster financial investment for programs through external grants, fundraising events, and donations.
  • Seek foundation support and collaborate with the University and School Development offices to write grants for initiatives, including identifying foundational partners, conducting literary research, writing applications, and estimating budgets.
  • Participate in program/project budget development processes, including grant writing and submission processes, and regularly reviews to ensure alignment
  • Manage all funds associated funds for the supported faculty, including contracts and grants, gift and endowment funds, and state and institutional support.
  • Develop budgets, review expenditures, track commitments, and evaluate invoices.
  • Audit monthly grant financial reports and annual institutional funding expense reports.
  • Compile expense data and create cost-estimates for projects that allow for generation of long-term funding projections for multiple federally funded projects with an annual operating budget of greater than $400k/each
  • Assist in annual and multi-year budget creation for funding proposals.
  • Monitor budget to actuals for grant spending, develop reports, and inform investigators on forecasting potential deficits.
  • Assess the distribution of salary support across grants and ensure compliance with agency guidelines and budgets.
  • Lead and participate in program/project start up and close out functions
  • Identify federal sponsored project funding opportunities and direct them to the relevant parties. Serve as an informational source for administrative development of grant applications, develop templates and outlines to assist in preparing grant applications.
  • Coordinate submission of proposals through proper University channels.
  • Seek grant mechanisms and collaborators to generate large federal Center grants.
  • Liaise and coordinate with a variety of program/project stakeholders including, but not limited to, program/project sponsors, regulatory agents, pharmaceutical representatives, and clinic/hospital staff
  • Assist and collaborate with other administrative units to facilitate smooth research operations.
  • Develop, review, maintain regulatory and other program/project documentation
  • Oversight of the laboratory’s IACUC portfolio, including directing researchers in the preparation of amendments, maintaining regulatory compliance, and writing protocols, annual reports, and closing documentation.
  • Ensure program/project compliance with Food and Drug Administration (FDA) and other regulatory bodies
  • Coordinate site visits and other meetings with key stakeholders 
  • Develop and maintain a variety of reports and communicate and present data to stakeholders
  • Develop and implement community outreach and engagement initiatives
  • Direct planning of community engagement vision. Identify key opportunities for program development, by researching need and expertise, and seeking partners to facilitate multi-disciplinary initiatives.
  • Assess impact and cost of potential programs to determine feasibility.
  • Create implementation plans and program content, outlining objectives and metrics, as well as evaluations to measure progress and reach.
  • Monitor and cultivate relationships with outside agencies, contractors, and volunteers to facilitate program implementation and goals.
  • Assist with and oversee the day-to-day operations of clinical trials and studies, when needed
  • Supervise purchasing and procurement of supplies and equipment, including capital equipment planning and management, delegate purchasing responsibilities and vendor relations.
  • Outline project and program timelines according to best practices. Monitor activity, track milestones, evaluate outcomes, assess performance, and improve and refine processes.
  • Plan logistics, including identifying vendors and reviewing contracts, and coordinate the execution of community, trainee, and faculty events.
  • Create communication materials including flyers, invitations, websites, presentations, and reports for diverse stakeholders.
  • Write regular reports documenting program accomplishments and outlining future goals and action items.
  • Determine and enforce processes, practices, and/or policies to mitigate risk and adhere to compliance with state and university policy. Create standard operating procedures for programs in accordance with stated policy and best practices.
  • Oversee program/event budgets and resource allocation
  • May perform duties and responsibilities of Clinic Research Professionals when necessary
  • Develop protocol-specific systems and documents including process flows, training manuals, Standard Operating Procedures (SOPs) and Case Report Forms (CRFs). Maintains subject level documentation and prepares documents, equipment and/or supplies
  • This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

    Minimum Qualifications

    • Bachelor’s degree in any field
    • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis
  • Five (5) years clinical research or related experience
  • Applicants must meet minimum qualifications at the time of hire.

    Preferred Qualifications

    • Master’s degree in business, science, or health related field
    • Prior supervisory or management experience in a clinical research setting
    • Experience with electronic data capture systems (e.g. EMR or EHR and data management systems)
    Competencies, Knowledge, Skills, and Abilities

    • Ability to set goals, motivate team members to achieve results
    • Knowledge of supervisory techniques, management principles, and organizational leadership
    • Expert knowledge and understanding of federal regulations and Good Clinical Practice (GCP)
    • Ability to communicate effectively, both in writing and orally
    • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
    • Outstanding customer service skills
    • Demonstrated commitment and leadership ability to advance diversity and inclusion
    • Knowledge of basic human anatomy, physiology medical terminology
    • Ability to interpret and master complex research protocol information
    Salary and Benefits

    The salary range (or hiring range) for this position has been established at $65,299 - 83,060.  

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

    This position is not eligible for overtime compensation.

    Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


    Total Compensation Calculator:

    Diversity and Equity

    The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

    The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

    The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

    Job Category: Research Services
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: May 11, 2022
    Unposting Date: Ongoing

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