Business Services Professional

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine – Department of Medicine

Job Title: Business Services Professional

Position #00740999 – Requisition #25935

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Medicine has an opening for a full-time University Staff (unclassified) Business Services Professional position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Examples of Work Performed:

This position provides first-line contact to the Department.

Serves as a trusted agent for the Department of Medicine (DOM) administration, setting up purchase orders and ensuring payment for services rendered.  Works collaboratively with the Executive Assistant to the Chair, ensuring the Chair’s support is optimal.  Advise staff and faculty on University policies and procedures.Manages ongoing programs and priorities of the Department, including but not limited to: medical grand rounds, Research and Innovation Conferences (RIC), gender equity efforts, mentoring development, etc.  Responsible for overseeing the structure and maintenance of the electronic DOM faculty and staff files and databases.  Ensuring adherence to University document retention policies; recommend and implement changes as needed.Manages the DOM document tracking process for faculty actions, grants, MOUs, etc.Collaborates on communications projects with department and division specialists.Acquires on the job knowledge to respond to the growing administrative, managerial, academic, clinical, and student services needs of the DepartmentCollaborates with the Director of Finance and Administration, the Vice-chairs of the Department, the Chair, and other faculty on assigned projects.Partners with DOM administrative staff to ensure administrative tasks are completed at a high level.Serves a vital role in the faculty affairs processes by providing critical support to standing, cyclical, ad-hoc committees and projects established/overseen by the Department of Medicine.Assists and serves as backup for HR and Faculty Affairs processes and procedures.  Remains up to date on related University and School requirements.Partners with DOM administrative staff to develop and improve operational processes.Manages the Clinical (Volunteer) Faculty appointment and promotion process at the DOM admin level.Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures.Within delegated financial authority, exercise personal responsibility and accountability by determining needed expenditures; making decisions on the appropriateness of expenditures; assisting Department staff with procurement; reconciling accounts; analyzing discrepancies; and independently developing solutions to problems as appropriate.Coordinates all aspects (procurement, communications, etc.) of essential event planning for the DOM.  Reconciles DOM specific invoices in University and CU Medicine systems.Other finance, HR, communications, and general administrative projects as assigned.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:

A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.One (1) year of professional-level experience in an administrative setting.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

• 3+ years of experience in an administrative role for a higher education institution.
• Experience providing administrative and technical assistance to faculty and staff within higher education and/or medical education environment.
• Experience working with UCD software such as Marketplace, Concur, Peoplesoft and Taleo.

Competencies:

Ability to communicate effectively, both in writing and orally. Resourceful member of the administrative team.Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Excellent research skills and attention to detail.Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects.Demonstrated commitment and ability to advance diversity and inclusion.Advanced skills in Microsoft Office Suite.Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines. Ability to maintain confidentiality.Ability to effectively explain processes and procedures.Excellent time management, organizational skills, and ability to manage multiple projects along with the ability to move from one task/duty to another without errors despite frequent interruptions.Must possess a professional demeanor and have experience that demonstrates problem-solving skills and the ability to manage multiple tasks and work independently with minimal supervision.Ability to interpret complex rules, regulations, policies, procedures, and guidelinesKnowledge and experience in business administration with an emphasis on relationship development, process implementation, and process improvement is highly desirable.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $53,946 to $68,619.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: May 10, 2022
Unposting Date: May 16, 2022, 11:59:00 PM