Research Admin Operations Specialist Sr

Georgia Institute of Technology
Atlanta, Georgia

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Administrative Jobs
Academic Affairs, Research Staff & Technicians
Employment Type
Full Time
Institution Type
Four-Year Institution
Job Title: Research Admin Operations Specialist Sr
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 243216
Department Information The School of Chemistry and Biochemistry is engaged in cutting edge research across the full breadth or modern chemistry and biochemistry. Our activities bridge traditional boundaries between scientific disciplines and involve partnerships across the campus, around the country and internationally. Research lies as the core of graduate education in the chemical and biochemical sciences, but there are also many opportunities for Georgia Tech undergraduates to work alongside our Ph.D. researchers and graduate students to develop their professional skills.

Job Summary Lead and coordinate all administrative services within a small to moderate size campus unit or part of services function within a larger unit. Areas of responsibility will include research faculty affairs, including oversight of hiring and immigration petitions. This position will interact on a regular basis with: deans, faculty and staff. This position typically will advise and counsel: faculty, staff and faculty support staff. This position will supervise: NA


Job Duty 1 -
Work with unit/department administrative leadership to manage hiring processes for research faculty and Tech Temps. Process Research hires, promotions, raises, etc. in GT TRACS.

Job Duty 2 -
Provide guidance and provide performance feedback to faculty support coordinators relating to research faculty.

Job Duty 3 -
Define and communicate administrative staff duties.

Job Duty 4 -
Responsible for ensuring processing of research faculty hiring packages, checking for completeness in adherence to Institute and Board of Regents policies; manage visa requests for initial DS219 or H1B visas for research faculty hires

Job Duty 5 -
Provide additional administrative support to research faculty as needed

Job Duty 6 -
Develop and implement academic research administrative processes and procedures consistent with overall Institute's administrative policy.

Job Duty 7 -
Approving purchasing activities for chemical and lab supplies including review and approval preparation of purchasing documents, ordering and maintaining supplies.

Job Duty 8 -
Advise and manage promotion and salary increase request process for research faculty.

Job Duty 9 -
Manage and advise Principal Investigators on visa processes, such as extensions and changes in status.

Job Duty 10 -

Perform other duties as assigned

Required Qualifications Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience
Required Experience
Five to seven years of job related experience

Preferred Qualifications Supervisory skills; working knowledge related to support of research faculty in and academic research environment; ability to work autonomously across multiple areas of responsibility

Knowledge, Skills, & Abilities This job requires excellent customer service methods applicable in higher education; proven ability to manage time and adapt to changing priorities; working knowledge of office related computer applications; excellent verbal and written communication skills; ability to multi-task. Display organization and attention to detail; ability to interact professionally in a multi-cultural environment.

Equal Employment Opportunity Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Other Information JOB GRADE: A8

This is not a supervisory position.
This position does not have financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check Successful candidate must be able to pass a background check. Please visit

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