Administrative Support Associate

Job Details

Position Title::

Administrative Support Associate

Position Number::

006031

Full-time or Part-time::

Full Time

Department::

Facilities Management

Posting Number::

0402115

SHRA/EHRA::

SHRA

Job Category::

Clerical and Secretarial

Hiring Range::

$32,559.00 - $34,006.00

Minimum salary::

$31,559.00

Maximum salary::

$34,006.00

Overall Position Competency::

Journey

Description of primary duties and responsibilities::

Primary Purpose of the Organizational Unit:

The Division of Facilities Management functions are to design, conduct, maintain and operate the physical facilities of the University. The number one objective of the department is to provide and maintain facilities that will enhance and support the mission and academic goals of the University. The approach is centered upon providing a superior level of customer service.

The department is one of several units that fall under the responsibility of the Vice Chancellor of Business and finance. The department is managed by the Associate Vice Chancellor and operates with the Director of Administration & Budget, Director of Planning Design & Construction, Director of Operations, and five Supervisors

Description of Work Continued::

Primary Purpose of the Position:

The purpose of the position is to provide business, fiscal and administrative functions to work closely and support the Operations and Maintenance Unit in the Facilities Management department. Business needs will vary and may include customer service, facilities work order coordination and reporting, and tracking invoices.
The position applies sound office and administrative principles and practices. Work may include: answering the phone and responding to walk-in customers; distributing incoming mail; recording, filing and forwarding Operations invoices; maintaining an administrative activity log; maintaining office supply inventory; reviewing and routing work orders to the appropriate trades; generating work order status reports; routine filing; coordinating vehicle requests and reservations; assisting with routine motor fleet reporting.
The position will serve as a team member of the Facilities Management Department and assist in other capacities but will report directly to the Director of Administration & Budget. The position also serves as a backup to the Administrative Support Specialist as needed. These tasks may include but are not limited to office management duties, i.e., recording all incoming billings, maintaining master calendars, scheduling appointments, editing reports, inputting budgets and financial records, etc

Minimum Education and Experience Requirements::

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Knowledge skills and abilities::

Communication-Verbal:Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events.
Communication-Written:Composes written communication with guidance using standard formats. Composes correspondence involving program or operational procedures independently from general instructions or brief summaries.
Office Technology:Selects, understands and fully applies features of a variety of software programs (primarily Microsoft Office), machines or office equipment that will produce the desired results.
Work Coordination:Plans and facilitates the support activities of an office or work unit; coordinates with others to complete tasks. May serve as an office coordinator for a work unit.Problem Solving:Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.
Knowledge-Program:Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations.
Information/Records Administration:Records, compiles and summarizes data using established format. Compiles and organizes information from different sources to develop reports and data.
BudgetingMonitors and reconciles departmental or program budget and tracks O&M expenditures.

Closing Date::

05/19/2022

Open Until Filled::

No

Other Information:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement::

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).


Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Veteran's Statement:

Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Quick Link:

https://jobs.uncfsu.edu/postings/21490

Organization

Working at Fayetteville State University

Fayetteville State University (FSU) is a member of the prestigious University of North Carolina System. Situated in southeastern North Carolina, FSU prides itself in being in one of the most diverse cities in the country and neighbor to one of the nation’s largest military installations – Fort Bragg.

FSU has a rich history that serves as genesis for its current status as a leading institution of higher learning. A year after the Civil War ended, the Phillips School provided primary education to Fayetteville’s black citizens, and the Sumner School provided intermediate education for this population. The two schools were consolidated in 1869 and dedicated in April of that year as the Howard School, in honor of the Freedman’s Bureau chief General O.O. Howard. Seven prominent African-American men pooled $136 to purchase two lots for the first building that housed the Howard School. Robert Harris was named the first principal of the Howard School.

In 1877, the Howard School became not just the first public normal school for African Americans in North Carolina but also the first state-sponsored institution for the education of African-American teachers in the South. It was renamed the State Colored Normal School in Fayetteville that year, Fayetteville State Teachers College in 1939, Fayetteville State College in 1963, and Fayetteville State University in 1969.

While FSU’s roots are as a teacher education institution, it now offers nearly 70 degrees at the baccalaureate, masters and doctoral levels. Many of the programs are accredited by the top agencies. The university’s School of Business and Economics is endorsed by the Association to Advance Collegiate Schools of Business (AACSB). AACSB is one of the most prestigious and rigorous accrediting bodies for business programs in higher education. Currently, less than one-third of U.S. business programs and only 15% of the world's business programs have earned AACSB accreditation. Receipt of this distinguished accreditation provides evidence that FSU’s School of Business and Economics has established itself as a leader among business schools. Additionally, the Master of Business Administration program has been cited by U.S. News and World Report and The Princeton Review as one of the best graduate business school programs in the country. The Department of Criminal Justice is accredited by the Academy of Criminal Justice Sciences (ACJS). FSU’s criminal justice program is the only such program in North Carolina to hold ACJS certification.

FSU is rapidly becoming a center for research and technology. In spring 2010, the university, in conjunction with the University of North Carolina at Pembroke, cut the ribbon on the Southeastern North Carolina Regional Microanalytical and Imaging Center. The center is home to the electron microprobe, an advanced imaging tool that magnifies objects up to 300,000 times.

FSU is a partner in the community. The institution has formulated a strong relationship with the local municipality and with civic and social organizations in the area. The institution enjoys its partnership with its military neighbors. In the coming years, as a result of Base Realignment
and Closure (BRAC), Fort Bragg will be home to more than 50,000 soldiers and some of the nation’s top military brass. To address their educational needs, FSU has implemented a degree in intelligence studies with plans to offer more academic programs with the military in mind.

Students who come to FSU know they will be learning in a nurturing environment from some of the top scholars in their respective fields. As they matriculate, they know their degrees will prepare them to be 21st century global scholars, change agents, and contributing members of society.

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