Administrative Coordinator

Job Details

Job Description
The University of Maryland School of Medicine (UMSOM), Office of Academic Administration is currently recruiting for an Academic Coordinator.
 Benefits Information: UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
 UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Primary Duties:
  • Provide daily support of payroll and human resources (HR) for an administrative SOM Faculty Administration. Provide review of human resource and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.
  • Adhere to policy documents including standard operation procedures, presentations, and other procedural information. Accurately update SOM compensation records as needed. Maintain faculty bonus and supplemental pay records. Manage volunteer faculty renewal process.
  • Performs daily administrative duties related to financial operations and human resources, including payroll processing, human resource transactions, and financial budgeting, support faculty equity, retention and/or administrative appointment processes. Help to maintain faculty and fellow pending termination log.
  • Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.
  • Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.
  • Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files. Manage and track Memoranda of Understanding with VA.
  • Prepares unit’s budget and performs micro trend analyses and financial forecasts.
  • Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets. Maintains commitment accounting data and logs and reconciles biweekly payroll.
  • Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. Serve as back up reviewer for SOM Faculty and Fellows payroll actions
  • Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances.
  • Serve as a liaison between unit and SOM departments, Payroll, and Human Resources and partners with them on campus-wide initiatives.
  • Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.
  • Performs other duties as assigned.

Education: Bachelor’s degree in business administration, public administration, finance, accounting, human resources, or other related field.
 Experience: Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management. Experience may be substituted for minimum education. Knowledge, Skills, Abilities:
  • Keen attention to detail.
  • Proven experience with basic business math.
  • Experience working with salaries and percentages.
  • Able to manage working with confidential matters.
  • Ability to work effectively as part of a team.
  • Able to problem solve and think critically.
 Hiring Range: High 40's to Mid 50's (Commensurate with education and experience)
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected].
If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job: Reg or CII Exempt Staff
Shift: Day Job
Organization: School of Medicine - Resource Management
Job Posting: May 10, 2022
Unposting Date: Ongoing


Welcome to the Baltimore campus of the University of Maryland, founded in 1807 along a ridge in what was then called Baltimore Town. Today, this 61-acre research and technology complex encompasses 65 buildings in West Baltimore near the Inner Harbor.

The University is Maryland's only public academic health, human services, and law center. Seven professional and graduate schools train the majority of the state's physicians, nurses, dentists, lawyers, social workers, and pharmacists.

Under the leadership of President Jay A. Perman, MD, the University is a leading partner in the redevelopment of the west side of Baltimore. The University of Maryland BioPark, which opened in October 2005, promotes collaborative research opportunities and bioscience innovation.

Sponsored research totaled $567.1 million in Fiscal Year 2010. With 6,349 students and 6,717 faculty members and staff, the University is an economic engine that returns more than $15 in economic activity for every $1 of state general funds appropriation. The University community gives more than 2 million hours a year in service to the public.


The University of Maryland, Baltimore (UMB) is the State¹s public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.


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The University of Maryland is an Equal Opportunity/Affirmative Action employer and educational institution and does not discriminate on the basis of race, color, religion, age, ancestry, national origin, gender, sexual orientation, physical or mental disability, marital status or veteran's status to recruit, hire, compensate, train and promote employees and applicants for employment in all job levels with regard to their qualifications and without consideration to the aforementioned categories. Exceptions to this policy will be made only as allowed by law for example, due to bona fide occupational qualifications or lack of reasonable accommodations for disabilities.

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