School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nationâ€™s top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Responsible for working collaboratively with Assistant Vice President and Duke Children’s Development team to initiate and assist with activities required to develop, track and implement individual cultivation, solicitation and stewardship strategies and actions aligned with Duke Children’s priorities.
Prospect Strategy – [55%]
Oversee Duke Children’s prospect meetings. Coordinate portfolio work of Assistant Vice President and Children’s Major Gift Officers, collaborating with Administrative Assistants and others across Duke Health Development and Alumni Affairs (DHDAA) and interfacing with Alumni Relations, Special Events, Donor Relations, Planned Giving, Research, and Marketing and Communications. [25%]
Thoroughly review prospect files, research and gather information about Duke Health constituents, in order to develop briefing materials, talking points and other supporting information to be used by senior leaders and key alumni, friends and volunteers for prospect visits. Interface with constituents in planning such meetings and visits. Assist Major Gift Officers with preparation for physician meetings. [10%]
Provide and monitor visit follow-up and stewardship action for donors through appropriate correspondence and coordination of tailored reports and stewardship presentations. Assist Major Gifts Officers and donor relations staff in developing plans for and executing stewardship activities for high-level donors. [10%]
Draft correspondence for use by senior leaders for a variety of purposes to include, but not limited to, letters and/or emails acknowledging gifts and commitments. [5%]
Develop documents that seek financial support from Duke Health’s closest alumni and friends to include overseeing the creation and review of formal proposals, letters, etc. and typically involves coordination with colleagues across DCI, Children’s, Duke Health and University Development. [5%]
Duke Children’s National Leadership Council [25%]
Provide administrative support and serve as the communications lead for the Duke Children’s National Leadership Council to include: roster management, calendaring, data entry, communications plan oversight, creation of monthly newsletter and agenda and collateral preparation. Coordinate meeting scheduling, preparation and execution. Coordinate, maintain, and serve as point person for portfolio administration for Duke Children’s National Leadership Council
Project, Event and Data Management [20%]
Assist in the execution of cultivation and stewardship events working collaboratively with DHDAA colleagues (e.g. Special Events, Donor Relations, etc.)
Delegate tasks to Administrative Assistant that supports the Assistant Vice President as appropriate. Enter donor activity into DADD, Sales Force and Smartsheet. Monitor DCI website for necessary updates.
Other related duties as assigned.
- Must be organized and detail oriented and have demonstrated ability to use software applications, databases, networked informational systems.
- Demonstrated knowledge of the fundamentals of fundraising/advancement.
- Excellent customer service skills.
- Experience with C-Suite a plus.
- Excellent attention to detail.
- High level of professionalism.
- Solid project management skills with the ability to analyze and prioritize.
- Excellent written and verbal communication skills and the ability to communicate effectively with a diverse group of individuals in a diplomatic and professional manner.
- Ability to be flexible in working independently as well as collaboratively with senior-level management and others to achieve defined goals.
- Possess the traits of good judgment and discretion in communicating with colleagues and constituents.
- Demonstrated initiative to organize and follow through with complex tasks to meet deadlines.
- Demonstrated ability to thrive and succeed in a culture that is results-oriented and fast paced; where the team is proactive and focused on consistently advancing prospects toward closing gifts.
- Consensus building skills, collegiality and the agility necessary to build relationships across multiple constituencies.
- Resourcefulness in analyzing situations, finding and recommending appropriate solutions to problems and initiative in presenting alternatives and implementing solutions.
- Demonstrated proficiency with data management and database oversight. Prior experience with Sales Force and Smartsheet are a plus.
- Demonstrated proficiency with Microsoft Office Suite to include: Word, Power Point, Excel and Teams is preferred.
- Demonstrated proficiency with Zoom and Web Ex.
- Work may require occasional evening and weekend work.
Work requires communications, analytical and organizational skills generally acquired through completion of a Bachelor's degree program.
Work requires ability to design, plan and coordinate fund raising activities and special events generally acquired through two years of project coordination experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
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Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.