Duke University

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Executive Administration Jobs
Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Institutional Research & Planning
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations. POSITION SUMMARYThe Associate Dean for Finance will report to the Executive Vice Dean for Administration and the Vice Dean for Finance for operational finance and budgeting. The Office of Finance exists to support the financial and administrative management of the School of Medicine by providing financial expertise and consultation, comprehensive financial analysis, and facilitating the institutional budget process.Reporting to this role are a highly functioning team including three (3) Assistant Dean & Associate Directors for Finance; one (1) Assistant Dean for Finance, Budgeting & Reporting; one (1) Director of Clinical Research Financial Management; one (1) Director, Budget & Financial Reporting; twelve (12 Financial Management Analysts; one (1) Senior Business Systems Analyst; one (1) Higher Education Analyst; and one (1) Staff Assistant. This position will liaison with the Chancellor for Health Affairs Office and the Duke University Health System Corporate Finance Office, academic leadership within the School of Medicine, the Private Diagnostic Clinic (PDC) Finance Office, the University Central Financial Services Office, and staff and faculty within the Departments, Centers, and Institutes in the School of Medicine.

He/she will have oversight responsibility for financial management and budgeting, financial reporting and analysis, long range financial planning, institutional research analysis, clinical research financial management, financial assessment and management, Duke University and Duke University Health System financial interface and space analysis.


Budgeting and Monthly Management of Variances

    Oversee the budget, financial, and accounting processes for the School of Medicine (SOM), working with the Vice Dean for Finance, Assistant Deans, analysts, and department, center, and institute business and finance managers to coordinate the department and administration budgets and financial/accounting processes.

    Participate in the budget discussions with the Dean, Chancellor, Vice Deans and Chairs. Must also ensure the creation of a 5-year capital budget and plan for the SOM, through work with the Executive Vice Dean, Associate Deans, and departments.

    Responsible for the integration of department operational and capital plans into the institutional strategic plan and long range budget planning model.

    Develops the departmental annual operating support and oversight of the funds flow between the University, Duke Health System (DUHS) and the Private Diagnostic Clinic (PDC) to the SOM.

Financial Reporting and Fiscal Management
    Creates monthly reports of budget performance for all SOM units; including formal quarterly reports of finances, with explanations, to Duke Health leadership. The quarterly reporting and analysis includes General Funds, Dean’s reserves, quasi and permanent endowments, funds by tier, indirect cost recovery, and sponsored income.

    Leads process of quarterly reviews of clinical departments with department, school, and health system leadership.

    Ensures the monthly and quarterly financial evaluation of all departments and centers in the SOM, such that financial problems are identified quickly and an action plan is created.

    Provides oversight and monitoring of the Financial Assessment and Management tool (FAM) which defines the internal control structures within departments, centers and institutes in the SOM.

Clinical Research Administration

    Identifies and develops strong financial management and reporting practices related to Duke site-based clinical research.

    Responsible for evaluating, developing and promulgating clinical research financial policies, processes, procedures and implementation of new technology tools.

Central Reserve, and Endowment management - Strategic long range planning

    Oversee the numerous Chancellor and Dean’s central reserve commitments, while also tracking and managing their cash flow requirements. Work closely with Treasury office to ensure proper management of cash needs.

    Provide oversight and management of the Endowments within the Chancellor for Health Affairs and SOM.

    Responsible for the long range financial planning and modeling for both the General Operating funds and the Dean’s strategic reserves for the SOM, which incorporates the master planning needs for facilities and infrastructure as well as new Chair recruitment needs.

Financial Liaison

    Serves as the primary interface for University Financial Services, DUHS and PDC for budget, finance, and accounting and compliance issues and processes.

    Ensure continued control over transfers, accrual entries and consistency in the use of programmatic attributes.

    Provides input into the development of new university-wide systems and processes and cost allocation methodologies.

Resource Planning Analytics
    Responsible for SOM’s data management and analytics activities that support resource planning, which includes the routine reporting and ongoing analysis of non-financial activity that includes space, grants, staffing, etc.

    Responsible for a number of annual surveys on behalf of the SOM.

Board and Entity Reporting
    Prepares financial and budget information for the overall SOM on behalf of the Chancellor for Health Affairs, Dean of the SOM, Directors, Chairs and Trustees.

    Oversees the financial activities of agency entities that are attached to the SOM, including analysis and financial reporting to respective Boards.

    Serve as the SOM Finance Liaison for all Global activities throughout the SOM, which includes the role of Treasurer on a number of Supporting Corporations.

Additionally, he/she evaluates financial productivity and efficiency, as appropriate, in department operations and administrative operations. This includes evaluation, input, and ultimate approval of work flows related to new institutional systems and processes. It is critical that the Associate Dean also work with departments and centers which experience financial difficulty in order to develop recovery plans.

The Associate Dean of Finance is also a resource for training new Departmental Business Managers, Finance Managers and Finance Practice Managers (CRU staff) as they transition into their roles. It is also critical to the success of the Finance Office that the Associate Dean is committed to the ongoing development and mentoring of the Finance staff in order maintain the needed knowledge, expertise, independent analytical and critical thinking skills needed to be effective in their roles. Consistent with the SOM diversity initiatives, he/she must also be an advocate for diversity, equity, and inclusion in the workforce.


Duke University School of Medicine is seeking an experienced leader that has a track record of effective leadership. Given the complexity of the issues, the numerous policy, reporting and operational implications in this fast-paced and dynamic environment, the ideal candidate must have strong technical and analytical skills. The successful candidate must also demonstrate an ability to mobilize, negotiate and influence through clear communication of vision, direction and expectations, as well as the ability to cope with ambiguity and organizational change in an organization that will have continual need for reengineering processes and systems.

Other Competencies include:

Change Management - strives to understand the needs of diverse constituents in a complex and constantly changing environment; assumes a proactive posture, ready to change course of action and handle peak stress periods with logic and calm.

Politically Savvyability to navigate the ambiguities of a matrixed and complex organization with multiple constituents;

Customer Service Focused – ability to develop a “customer friendly,” responsive, transparent service delivery model;

Interpersonal Skills – relates well with individuals at varying levels within Duke University Health System, Duke University School of Medicine, Primary Diagnosis Clinic and other entities as needed; easily establishes rapport;

Manage Complexities – simplifies, digests and remains flexible in order to understand and develop strategies that address the varying and sometimes conflicting needs of numerous constituents in order to develop agreed upon strategies that are in the best interest of Duke University Schools of Medicine;

Collegial/Team Player – values the importance of developing and maintaining positive, cooperative, collaborative working relationships with each of his/her direct reports and colleagues throughout Duke University School of Medicine; promotes a team philosophy;

Communication and Presentation Skills – makes effective, persuasive presentations, both oral and written, and has the ability to influence and gain support of colleagues, staff and other internal and external stakeholders;

Sound Values & Integrity - personal values demonstrated in behavior and attitudes that are congruent with the mission and values of Duke University Schools of Medicine.


A Master’s degree in business or accounting is strongly preferred. If not a CPA, education in business or accounting is required. A minimum of ten (10) years of progressive experience in university or health system finance with the majority of that experience dealing with a faculty-driven culture and fund accounting. Experience managing a large group of professionals directly and providing guiding influence to financial professionals in departments and centers across the School of Medicine. Candidates must demonstrate a track record of managing and operating large budgets and performing financial analysis and reporting. Candidates must also have strong analytical and critical thinking skills and possess superior problem solving skills necessary to organize, plan and execute full scope of financial operational activities.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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