ADMINISTRATIVE DIRECTOR - Global Health Institute

Job Details

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke Global Health Institute

The Duke Global Health Institute (DGHI) is a University-wide institute created to coordinate, support, and implement Duke University’s interdisciplinary research, education, and service activities related to global health. Aiming to achieve health equity for vulnerable groups and individuals around the world, DGHI’s mission is to:

  • Prepare global health leaders through world-leading interdisciplinary education
  • Seek innovative solutions the world’s most pressing global health challenges by conducting research, designing policies, and implementing evidence-based interventions
  • Partner for change by engaging international and local organizations in locally grounded, collaborative projects around the world as well as in Durham, NC and the American South

Occupational Summary

Responsible for the daily business and administrative activities of the DGHI; work with the Director and Deputy Director to develop and implement DGHI’s strategic plans; and interact extensively with DGHI faculty, staff, and administrative officials across the University Campus and Medical Center. Familiarity with international settings and issues required, as is experience working with people from different cultures; experience working in international settings or programs is preferred. Working at DGHI means engaging with dynamic, forward-thinking individuals with diverse backgrounds and expertise. The interdisciplinary environment engenders collaboration, creative problem solving, and critical thought.

Work Performed Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures, and programs of the Institute. Serve on Institute senior management team. Ensure all support structure and compliance requirements are communicated and extended to DGHI faculty and staff working at Duke and overseas and to collaborating institutions.

Financial and grant management

  • Plan institute budget needs by analyzing program plans on both a short- and long-term basis including projecting levels of support from multiple sources of funding.
  • Confer with DGHI management and faculty to analyze and recommend priorities and goals for future institute needs.
  • Prepare overall institute budget and periodic expenditure projections.
  • Monitor expenditure of funds; supervise staff with finance/grants responsibilities.
  • Prepare and present reports, with approval of the Director, for the Provost and Chancellor on use of strategic and core funds.
  • Recommend and implement resource allocations (financial and space).
  • Direct the purchasing of services, equipment and materials.
  • Supervise and coordinate pre- and post-award grant management staff and activities, including sponsored projects largely composed of international projects.

Human resource management

  • Advise the DGHI Director and Management Team members on the staffing of the Institute, considering the Institute’s priorities, programs and resources.
  • Interpret and administer policies pertaining to hiring of staff and faculty, payroll, appointments and promotions, placement and orientation of faculty and staff to include new positions, reclassifications, salary increases, and payment to individuals.
  • Ensure that institute employees are provided adequate orientation and on-going training.
  • Supervise HR and administrative support

Reporting and Representation

  • Help oversee Governance-related activities and commitments (DGHI Faculty meetings, Deans’ Council, Executive Committee, and Board of Advisors)
  • Prepare reports and analyses (including DGHI Metrics), project trends and make appropriate recommendations.
  • Represent the Director in administrative meetings on Campus and in the Medical Center.
  • Actively represent DGHI interests in committees created around the University: Office of
Interdisciplinary Program Management, School of Medicine senior administrators, Duke International Finance working group, Duke International HR working group, to name a few.

  • Work closely with different central functions to ensure DGHI’s international work can be implemented efficiently and within all appropriate legal and fiscally-sound parameters.
  • Ensure compliance with established practices, implement new policies, and keep employees aware of changes and current standards.
  • Perform other related duties incidental to the work described herein.

Information Technology and Information Management

  • Plan IT needs strategically to take into account existing and arising needs of programs at Duke and at international locations.
  • Coordinate with IT service provider (Trinity Technology Services) to ensure adequate IT support and equipment purchases.
  • Ensure continued development of DGHI’s administrative database: prioritize expansion of the database and ensure all program areas benefit from its construction.

Facilities Management

  • Plan space and facilities needs in the short- and long-term by analyzing Institute program plans.
Incorporate these plans in annual and long-term budget; coordinate with development planning.

  • Direct planning and coordination of maintenance, construction, and renovation activities for the institute.
  • Maintain liaison with campus and medical center facilities, engineering, plant accounting, and housekeeping management.

    Minimum Qualifications

    Education

    Work requires a Bachelor's degree in Business Administration, Hospital Administration, Accounting or a closely related field.

    Experience

    Work requires a minimum of nine years progressively responsible OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management. A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience.

    Desired Qualifications
    • Minimum of eight years progressively responsible experience in administrative management, preferably in universities, to include proficiency in budgeting, grants and contracts, personnel supervision, space, facilities, and information technology management.
    • Prefer a Master’s degree in relevant management area.
    • Ability to successfully plan, lead, and manage change.
    • Superior oral and written communications skills.
    • Proficiency with software such as Excel, Word, and PowerPoint; familiarity with enterprise applications such as SAP R/3.
    • Familiarity with international settings and issues required; experience working with people from different cultures; experience working in international settings or programs is preferred.
    • Ability to travel internationally on occasion.

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

    Organization

    Read our Diversity Profile History

    Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

    As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

    Duke maintains a historic affiliation with the United Methodist Church.

    Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

    Mission Statement

    Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

    “To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

     “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert

    Similar jobs