Distribution Coordinator

University of Denver
Denver, Colorado, USA
$50000 - $55000 per year

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Job Details

The Division of Marketing & Communications (MarComm) speaks with a unified, authentic and resonant voice to strategically advance the University of Denvers brand with four goals in mind:

  • To promote and protect DUs reputation.
  • To inspire students to enroll and engage.
  • To increase inclusion.
  • To strengthen the University.
  • MarComm aims to strengthen DUs strategic position locally, regionally and nationally through data-driven and authentic storytelling across multiple channels with focused support on the universitys value drivers: academics and research; enrollment and admissions, athletics and advancement. Whether through public or media relations, digital strategies, social media, print, podcast, issues or crisis management, community relations or thought leadership and training, MarComm drives results through narratives that involve words, pictures and design. With true understanding of and connection with our diverse audiences, we aim to foster collaborative problem solving, creativity and innovation.

    Position Summary

    The MarComm Distribution Coordinator is responsible for overseeing logistics related to the distribution of central marketing and communications efforts for the University of Denver. The Distribution Coordinator will organize and oversee a variety of operational systems and delivery mechanisms related to MarComm objectives and activities, included but not limited to email, print, marketing inventory management, advertising and brand ambassador program. This person will require a special attention to detail as well as the ability to accommodate and prioritize regular change and urgent requests. The Distribution Coordinator will work collaboratively within MarComm and with other campus partners to execute and optimize current processes.

    Essential Functions

  • Facilitate direct mail distribution for the universitys magazine and marketing campaigns, including collaborating with production vendors, mail centers, list management sources as well as providing quality assurance and coordinating distribution timelines.
  • Facilitate emails and email campaign distribution on behalf of MarComm, maintaining templates and lists, developing and deploying email, and tracking and reporting on results.
  • Provide proofreading and quality assurance for writing across a variety of channels.
  • Work closely with campus partners to implement or coordinate on technical issues, required revisions and adjustments to both design elements and content.
  • Work with technical partners on campus to troubleshoot issues in real-time.
  • Write, design, build, and issue surveys on behalf of MarComm.
  • Contribute to the establishment of a brand ambassador program and provided ongoing oversight/management of asset releases for the program.
  • Support the ongoing development and distribution of brand assets on campus and in the Denver metro.
  • Actively contribute to after action review process and work with marketing analytics manager to provide insights into the performance of managed distributions and contributing to the continuous improvement of unit processes.
  • Maintain inventory of MarComm assets while working with director of finance to order materials when run low and replace damaged assets.
  • Activate and coordinate cyclical updates to MarComm-owned/managed properties, including but not limited to the campus map, brand toolkit on MarComm website and brand book, in partnership with asset owners within the team.
  • Coordinate the installation of environmental (digital and physical) marketing pieces across campus and in community as well as track and coordinate updates due to content strategy adjustments or standard wear and tear.
  • Respond to campus partner/client inquiries and refer partners to the proper MarComm team member for support.
  • Ensure that the quality of all services provided meet the required standards Working with content strategy manager, communications manager and marketing manager to ensure consistent university branding, messaging and user experience for managed assets.
  • Other duties as assigned.
  • Knowledge, Skills, and Abilities

  • Meticulous attention to detail and ability to create systems for organization of marketing/communication work independently and/or with little supervision
  • Able to take feedback constructively and iterate on produced pieces quickly
  • Excellent written and spoken English language skills and the ability to communicate clearly in oral and written form
  • Positive outlook and professional demeanor
  • Ability to operate standard office equipment such as computer, calculator, phone, printer, copier and fax required
  • Competency with Microsoft Office products, including Outlook, Excel, PowerPoint and Word
  • Ability to work in a fast-paced, team environment
  • Commitment to organizational priorities
  • Ability to be flexible with assignments and multiple priorities
  • A team player who is adept at building relationships and strengthening ties across multiple departments
  • Ability to travel to other buildings on campus on a regular basis
  • Ability to lift 50lbs on a regular basis
  • Demonstrated ability to collaborate with peers, campus partners and senior leaders in achieving objectives
  • Able to integrate thinking from divergent points of view
  • Ability to repurpose and iterate content for use in a variety of marketing and communications channels to extend research
  • Basic understanding of key performance indicators for marketing and communications channels
  • Able to track and meet a variety of deadlines while coordinating new work and unexpected changes in priorities
  • Required Qualifications

  • Bachelors degree or equivalent experience and/or military training in marketing, organizational communications, or other related fields
  • Production management and experience working with a mix of internal and external vendors and partners to execute complex projects
  • Track record of success in a highly matrixed environment with multiple constituents
  • Two (2) or more years experience in a marketing or communications role
  • Preferred Qualifications

  • Working knowledge of CAN-SPAM as well as ADA compliance needs for email and web Working knowledge of coordinating work inside project management software
  • Experience trafficking advertising Experience working within a WSYWIG system to create and launch emails and landing pages
  • Working knowledge of how to build and distribute automated emails on a schedule via a CRM system
  • Working knowledge of how to operate within a CMS Familiarity with the print production and distribution processes enough to effectively troubleshoot and coordinate all components
  • Experience writing brief email, web and informational content
  • Work Schedule
    Monday - Friday, 8:00 a.m. - 4:30 p.m.

    Application Deadline
    For best consideration, please submit your application materials by 4:00 p.m. (MST) on May 30, 2022.

    Special Instructions
    Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

    Salary Grade Number:
    The salary grade for the position is 8.

    Salary Range:
    The salary range for this position is $50,000 - $55,000.

    The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

    The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

    Please include the following documents with your application:
    1. Resume
    2. Cover Letter

    The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

    All offers of employment are contingent upon satisfactory completion of a criminal history background check.


    Founded in 1864—just a few years after the city of Denver itself was founded—the University of Denver is one of the country's premier private universities.

    The University's 125-acre campus, a few miles south of downtown Denver, is home to more than 11,500 students hailing from all regions of the United States and 83 other countries.

    The University offers:

    Regardless of what they study, University of Denver students embark on a personal educational journey that helps them find and follow their individual purpose.

    Collaborative, Experiential Learning

    Our students work closely with faculty, peers and members of the community on projects, research and fieldwork. They cross disciplines to discover new perspectives and approaches to problem solving.

    In and out of the classroom, our students learn by doing, whether they're collecting data in the field or putting theory into practice in a clinical setting.

    The University of Denver Culture

    Across the University of Denver’s many divisions, departments, and offices, supervisors are searching for new employees who strive to excel and innovate, prize integrity, and who value the opportunity to engage with the community.  The University is always looking for creative problem solvers, critical thinkers, and lifelong learners who want to know more and do more.

    At the University of Denver, our culture is steeped in ethics and social responsibility. As a result, our faculty and students represent a wide array of perspectives and enjoy the healthy dialogue that grows out of diversity. University of Maryland, Baltimore

    For all their differences, the members of our community are united by a common purpose: They're determined to confront society's most pressing challenges—everything from world health and the global economy to access to education.

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