Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges) with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority Associate Degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.
The individual in this position controls the day-to-day operations of the grants development function. This position coordinates all activities related to seeking grants, including conceptualization of projects, funding source research, timeline development, proposal writing and review, and information dissemination.
College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check and Sex Offender Registry Check. This position is open until filled. For best consideration, apply by 11:59 pm, EST on Friday, May 27, 2022. Please include a cover letter with your application. The College of Southern Maryland is an Equal Opportunity Employer.
The College of Southern Maryland values the safety of its students, faculty, and staff. As part of that commitment, the College will require offers of employment extended after December 1, 2021 to be contingent on the candidate providing proof of being fully vaccinated for COVID-19 prior to the start date of employment. As a new employee, you will be required to comply with this mandate and all the current campus health and safety protocols, including wearing a mask. Specific Duties and Responsibilities
Essential Functions:Checks online and print resources on a daily basis to locate potential sources of funding for college activities. Investigates potential federal, state a private funding sources and determines funding opportunities relevance to the college’s priorities. Maintains a liaison for the college with federal, state and private funding sources to obtain additional information on grant programs; disseminates information to the college administration, faculty and staff and makes recommendations for pursuit of funding. Researches potential grant sources based on project ideas related to the college Strategic Plan or provided by the college administration, faculty and staff; periodically provides the same support for external requests. Presents information on grant programs to the college administration, faculty and staff to determine whether project ideas are suitable for grant proposals and interprets application guidelines and funders’ regulations and requirements. Conducts preliminary interviews with potential grant initiators and, if required, coordinates pre-development reviews (Assessment of: relationship to College Strategic Plan, collaboration with other partners, new staff hires, other college department(s) involvement, indirect costs, matching funds, in-kind contributions, full-time equivalents (FTEs), required college approvals) for the President’s Council. Coordinates and participates in budget meetings between the Grants Coordinator and the grant initiator. Develops proposals: designs a production timeline for each approved grant initiative and implements quality control over the final grant application submission, including editorial review, budget revision, and corrections relating to accuracy and appearance; coordinates the review, budget revision, and corrections relating to accuracy and appearance; coordinates review process with all required reviewers, establishing the appropriate routing order for each proposal; develops final grant application from materials provided by the grant initiator, coordinates the final printing, and transmits the document to the funding agency; ensures a copy of the final grant submission is submitted to the grants and contracts accountant, Accounting and Budgeting Department; and obtains State Intergovernmental Approval for the grant application if required by the funding agency. Develops the college’s Grant Development Procedures manual and revises the manual as needed. Drafts templates for grant application documents such as letter of support, partnership agreements, and budgets. Designs and conducts training workshops; initiates and conducts meetings with current grant administrators and potential grant initiators to discuss issues relating to the grants process. Produces monthly activity recap including grant opportunities developed, applications submitted, and grants awarded. Develops and maintains a database on all past and current grant activity and prepares as annual summary of grant development activities. Extracts supporting data from various sources, prepares tables, chart and graphs to reflect this data. Writes and frequently updates standardized text for sections often required in grant submissions, e.g. college demographics, community demographics, institutional capability, etc. Maintains a reference library on funding sources and grant writing books and funding files on individual grant programs. Maintains copies of model proposals on various grant programs, obtaining additional copies as required. Drafts an annual grants development plan identifying probable grant submission deadline which serves as a guide in setting priorities. Contributes to the overall effectiveness of the office by performing all other duties and responsibilities as assigned by the Executive Budget Director. Analyzes and recommends the most effective technology to improve office operations. Supervises temporary staff and/or student assistants as required.
Additional Duties:Performs other related work as required. Minimum Education and TrainingBachelor’s degree requiredProficient in using the Internet to research and download data in various file formats (e.g. Portable Document Format (PDF), ASCII text, word processing, spreadsheet, graphics (BMP, CGM, JPG, TIF, PCX, etc.)) requiredHighly proficient in the use of word processing, spreadsheet, database, and e-mail software Minimum Qualifications and Standards Required
Knowledge, Skills and Abilities:Experience in preparation of grant applications and office managementFamiliarity with proposal writing techniquesEvidence of good written (provide samples) and interpersonal communication skillsFlexibility required to work under stress of frequent and, periodically uncertain, deadlinesAbility to perform independent work with little or no supervision.
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.