Assistant Director IV - Assistant Director of ProcurementFLSA status:
This position is a pay grade 22. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdfOccupational Category:
Procurement & Business ServicesOpen Date:
05/12/2022Open Until Filled:
YesEducational and Experience Requirement:
Bachelor’s degree in Business Administration or related field. Eight years purchasing experience as a senior purchaser, purchasing manager or related field. Experience with Banner Finance and Jaggaer is preferred. Higher Education, State of Texas or Government purchasing experience is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.Nature & Purpose of Position:
Certified Texas Contract Developer (CTCD) AND Certified Texas Contract Manager (CTCM) certification required.
Serves as the senior purchaser for the department and also serves as the senior manager in the Director’s absence. Assists the Director with daily administrative and supervisory responsibilities of all staff. Serves as the backup to the Contract Specialist and Card Services Administrator/Hub Coordinator.Primary Responsibilities:
Performs complex purchasing work and directs the Procurement Department’s daily operations. Plans, organizes, coordinates, and prepares specifications. Prepares procurement documents and maintains detailed records of items purchased, received, prepared, and issued. Supervises acquisition related functions, including consolidation of requirements, planning, prescheduling, approving specifications, issuing orders, and establishing and administering annual contracts. Monitors legal and regulatory requirements. Develops, reviews, and enforces purchasing policies and procedures. Prepares various reports for University management and state agencies. Assists with departmental training, works directly with department heads and administration on campus, as well as, state agencies on special and large scale procurements, programs, and projects. Interprets and applies laws, rules, and regulations related to Procurement and other functional areas of responsibility. Reviews, consults, and approves staff bid specifications and Request for Proposal (RFP) specifications. Reviews and approves orders in BearKatBuy (Jaggaer), works with Contract Specialists to draft, review, negotiate and prepare contract documents, prepares reports, creates bid templates, and works on ways to improve efficiencies. Prepares correspondence with campus end users. Approves leave reports, time reports, and other duties in the absence of the Director. Interprets laws, policies, regulations and procedures in relation to Procurement. Provides professional leadership and guidance to all levels of faculty, staff, and administrative personnel on campus. Maintains contacts with other higher education agencies within our System and also throughout the State for collaboration and networking. Works with the Contract Specialist to ensure contracts are reviewed and negotiated in a timely manner. Performs other related duties as assigned.Other Specifications:
Knowledge of local, state, and federal Procurement laws. Ability to manage business functions. Represents the department to the public and key stakeholders. Provides professional leadership and guidance to all levels of faculty, staff, and administrative personnel. Maintains off campus contacts with other universities, state agencies, and private businesses and/or vendors doing business with the State.Full Time Part Time:
This position may be designated as a Campus Security Authority (CSA).
Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
Annual Security and Fire Safety Report