Events Specialist (6292U) - 35674
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan.
Founded in 1969, The Goldman School of Public Policy (GSPP) at UC Berkeley is a research-based professional school that tackles complex social issues to improve both understanding and practice for the common good. GSPP mobilizes the rich intellectual resources of the entire Berkeley campus—from data scientists to economists—to provide a transformational academic and cultural experience that instills standards of excellence and a deep sense of pride in one's work, learning community, peers, and academic home at UC Berkeley. GSPP faculty produce data-driven solutions to pressing public issues, such as climate change, racial bias in policing, educational inequality, labor force health and well-being, and security policy. GSPP teaches students to be rigorous and analytical policy leaders focused on problem solving across government, non-profit, and the private sectors. GSPP is currently ranked #1 in policy analysis by U.S. News and World Report and is consistently ranked among the best policy schools in the nation.
As a key member of the Dean's Immediate Office, the Events Specialist works in close consultation with GSPP staff and faculty to plan and organize a wide variety of GSPP event activities, including public lectures, colloquia, trainings, VIP / donor events, board meetings, faculty and staff retreats, schoolwide community-building trips and activities, alumni conferences, and research symposia. The Events Specialist also supports the student- and alumni-focused activities of the Student Services and Career Services team and acts as an expert in-house resource for logistics and event planning.
The Events Specialist is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; performs the full range of responsibilities within the function; has broad job knowledge; and works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. The successful candidate will use their skills to provide comprehensive coordination and management oversight of moderately complex and/or medium-sized GSPP events, with an eye towards iterative improvement and constant striving for excellence.
Application Review Date
The First Review Date for this job is: 05/25/2022.
Consults with clients (GSPP event lead) on all details regarding events and event planning. Works in close concert with the GSPP leadership team and members of the development and communications teams. Plans, organizes, and coordinates all logistical and technical aspects of assigned events, including investigating and securing appropriate event locations, permits, and vendors; handling travel arrangements, honorarium payments, and reimbursements; placing orders and processing payments; determining and coordinating staffing needs; arranging for and testing technology; overseeing volunteers; managing ticketing and RSVPs; and developing and implementing event budgets. Creates and maintains checklists, processes, and systems to ensure accurate record keeping, a smooth workflow, compliance with campus and school policies, and adherence to best practices. Acts as in-house events expert and project manager; advises and provides guidance to other staff on best practices, resources, and preferred vendors. Contributes to and participates in long-range schoolwide event planning. Supports activities and responsibilities of the Dean's Office. Other duties as assigned. Must be able to work occasional evenings and weekends.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including the design, organization and production of events of varying size and complexity. Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints. Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising and other events. Skills to provide excellent donor stewardship. Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Ability to effectively work with invited guests, donors, government officials and university VIPs. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Knowledge and skill to set and monitor work standards and protocols.Education/Training:
Bachelor's degree in related area or 3-5 years' experience and/or equivalent experience/training.
Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large-scale gatherings.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Annual salary is commensurate with experience within the range of $65,000.00 - $90,000.00 For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.
This is a hybrid position, with 50% remote work eligibility.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=35674&PostingSeq=1
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