Director of Shared Instrumentation Facilities

Job Details

Director of Shared Instrumentation Facilities
Dean of Research, Stanford, California, United States

Schedule: Full-time
Job Code: 4631
Employee Status: Regular
Grade: H
Requisition ID: 94433

Director of Shared Instrumentation Facilities


The Office of the Vice Provost and Dean of Research (VPDOR) provides guidance and support to facilitate, nurture and safeguard a thriving research ecosystem at Stanford. To this end, the VPDOR assumes dual roles. As Cognizant Dean for the independent academic units, the VPDOR oversees the program scope and resources for the eighteen multi-disciplinary laboratories, centers, and institutes which operate outside of the schools' boundaries. As Vice Provost or the University's senior officer for research policy, the VPDOR recommends and promulgates new policy and oversees its implementation; manages the mission-support units that provide services of research compliance and administration, health and safety, and technology transfer to Stanford's research enterprise; advises the President and Provost in a broad array of academic issues pertaining to and beyond research.

The Shared Research Platforms initiative, established under the university's Long-Range Vision (LRV), aims to expand and enhance research infrastructure, including instrumentation that can be used among diverse groups. As the champion and sponsor of this LRV initiative, the VPDOR developed a strategy for near- and long-term investments in instrumentation facilities at Stanford. The strategy is grounded in the firm belief that investing in shared research platforms is a strong investment in the future of research at Stanford - we must have a sophisticated array of instrumentation in place, to both push the boundaries of knowledge and recruit and retain research talent; and we must ensure that those resources, within reasonable bounds, can benefit researchers at every stage of their careers across different disciplines.

Our VPDoR Diversity Journey:
  • We create a hub of innovation through the power of diversity of disciplines and people.
  • We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
  • We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
  • We promote a culture of belonging, equity, and safety.
  • We embed these values in excellence of education, research, and operation.


The VPDOR is seeking a Director of Shared Instrumentation Facilities to lead the strategy implementation and evaluation of the Shared Research Platforms initiative as well as oversee strategic and tactical planning of future activities that benefit and advance the shared facilities to the next level. There are about 35 distinct shared facilities at Stanford that are set up as academic service centers and are under the auspices of a department, an institute, or a school dean's office. The Director will serve as the convener and an advocate for the shared facilities community, staff the Community of Shared Advanced Research Platforms (c-ShARP), provide ongoing assessment of instrument needs and capabilities in support of research excellence, and develop programs that harmonize the operational processes within the bound of the current facilities governance. It is critical for the person in this position to make sound decisions and to keep the interest of the shared facilities in mind.

The Director reports to the Senior Associate Dean for Finance and Operations and the Senior Associate Vice Provost for Research Platforms at the VPDOR. The Director will recruit and supervise two direct reports. The responsibility portfolio of the team is expected to evolve as existing strategies progress and new strategies take shape. The near-term priorities will focus on a scalable model to refresh equipment and sustain equipment renewal, an effective central resource platform that benefits the broader community, innovative operational approaches and systems fundamental to the success of shared facilities, and a formal mechanism to recognize and synergize the role of shared facilities in educating students and trainees.

This position will be based on Stanford's main campus and will be considered for an option of hybrid work arrangement, subject to operational need.

For consideration, applications must include a letter of interest and a resume.

  • Formulate, develop, prioritize, implement, and evaluate strategies to sustain and advance shared scientific resource instruments, staff, and community at Stanford, with a focus on the core facilities outside the jurisdiction of the School of Medicine.
  • Raise the visibility and accessibility of Stanford's shared research resources among faculty, students, and researchers.
  • Develop a team, including talent recruitment and ongoing talent development and management. Set Objectives and Key Results for the team, manage performance, and measure success and impact.
  • Identify, clarify, and resolve strategic and operational issues that impact the shared facilities community; recognize commonalities among facilities while respecting their differences in judging solutions and solving problems.
  • Staff the c-ShARP committee with Senior Associate Vice Provost for Research Platforms; set the direction of improvement relevant to long-term objectives; amplify and expand the role of c-ShARP and its working groups; serve as a liaison between c-ShARP and senior management, cross-functional areas, and the council of Deans.
  • Work with faculty members to assess their emerging needs, and create new services, when needed, to support Stanford's research and education missions.
  • Work with senior level researchers and shared facilities directors to understand their individual operational needs, evaluate the capabilities of existing services, and recommend modifying or expanding these, as deemed necessary.
  • Identify opportunities to improve or align the administrative processes, services, and systems of shared facilities to enhance researchers' access and user experiences, streamline operating procedures, and/or reduce operational costs.
  • Recommend the adoption of emerging technologies and the development of new approaches to enhance the effectiveness of shared facilities management and governance.
  • Develop and operationalize policies and procedures as they relate to the resource governance and management of shared instrumentation.
  • Oversee the annual c-ShARP Proposal process that will facilitate the allocation of up to $17M in FY23 to support both capital equipment upgrades and programmatic improvement for campus-wide shared facilities. Manage the initial Request for Proposals from core facilities and the peer review process by c-ShARP committee members. Present the results of the review and make recommendations on budget and resource allocations to the Senior Associate Dean and the Senior Associate Vice Provost.
  • Oversee generation and present an annual report describing the impact of the new investments in core facilities at Stanford.
  • Develop budgets, business plans, and grant proposals for effective attainment of goals.
  • Serve on the internal review committee of instrumentation grant proposals when needed.
  • Assist in ongoing fundraising to advance shared instrumentation resources from both institutional funds and external sponsors.


Education & Experience:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience. Must have a broad-based scientific and technology background to be able to effectively guide the activities provided by the shared facilities. Hands-on technical and management experience in shared facilities is strongly desired. Advanced degree is desired.

Knowledge, Skills, and Abilities:
  • Experience leading, managing, motivating, and developing technical staff.
  • Experience developing solutions and making sound decisions involving long-range, strategic, and highly visible projects that span disciplines or functions.
  • Knowledge of emerging technologies, trends, methodologies, and resource management principles.
  • Demonstrated interpersonal skills to collaborate effectively with others.
  • Demonstrated communication skills to persuade, influence, and lead others, including the exchange of complex technical information to gain cooperation, problem resolution, and funding/project approval.
  • Exceptional customer relationship and consensus building skills.
  • Ability to establish effective working relationships in a diverse environment.
  • Excellent skills in planning and proactive management.
  • An empathetic leader.
  • A growth mindset.

  • Frequently perform desk-based computer tasks, seated work, use a telephone and use light/ fine grasping.
  • Occasionally write by hand, lift, carry, push pull objects that weigh up to 10 pounds.
  • Rarely stand, walk, sort, and file paperwork or parts.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • May require extended hours, evenings, and weekends.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

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The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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