Administrative Assistant of Student Judicial Affairs

Employer
St. Norbert College
Location
De Pere, Wisconsin
Salary
$15.50 - $17.00 per hour

Job Details

 

St. Norbert College, a nationally-ranked, private, Catholic, liberal arts college is seeking an Administrative Assistant for Student Judicial Affairs. This position provides administrative support to the Director of Student Judicial Affairs to ensure the effective coordination of the Director’s activities and responsibilities. Such duties include: working with highly sensitive and confidential material, displaying outstanding verbal and written communication skills, and ability to use sound judgement. The administrative assistant plays an important role in a highly collaborative small team, located in a fast-paced work environment. This individual is also responsible for establishing a welcoming and inclusive office environment for students, families, and guests.

Specific responsibilities include:

Answer, screen, and direct telephone calls and/or emails and work with visitors of the Office. Schedule appointments and meetings for the Director. - 25%

Input data into the judicial database and ensure sanctions are accurate and not outstanding. Will require interface with Area Coordinators to ensure their sanction management accuracy. - 15%

Budget process: Prepare A/P check requests, process budget transfers, prepare monthly budget reports in Google Sheets and monitor the departmental budget with the Director. - 10%

Write judicial correspondence through creation of templates in judicial database and/or specific to the details of a situation which can require writing a letter from scratch. - 15%

Maintain accurate files, records, and documentation for easy and quick retrieval. - 15%

Prepare judicial board hearings through coordination of scheduling, paperwork, logistics, and setup before, during, and throughout the hearing. - 20%

Perform additional duties as assigned and attend College required training. Regular attendance is required. Work in a manner that is aware of personal safety and the safety of others and observes safety, health and sanitation codes, regulations, or practices required by the College or governmental authority.

Required Minimum Qualifications:

Education -

  • High School Diploma or Equivalent

Experience and Credentials -

  • Demonstrated experience working in and fostering a diverse campus environment or commitment to do so as an employee of St. Norbert College.

  • 1 year of experience working in residential life and health promotions.

  • 4 or more years of experience in administrative support, preferably in a college setting.

Knowledge, Skills, and Abilities -

  • Ability to interact professionally with coworkers and customers, particularly in conflict situations.

  • Ability to talk politely and resolve customer service issues.

  • Ability to multitask, meet specific deadlines, and prioritize tasks and assignments.

  • Skilled in basic math computations such as addition, subtraction, multiplication, and division.

  • Knowledge of computer programs (Microsoft Office, Google Apps) and ability to learn upgrades and new programs as needed.

  • Ability to exercise good judgement and decisions in an expeditious manner.

  • Skilled at setting a good example for others. 

  • Skilled at organizing events, programs, projects and seeing them through to completion.

  • Ability to maintain confidentiality of records.

The College may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.

Working Conditions -

During the academic-year, regular work hours are Monday - Friday, 8:00 am – 4:30 pm.  During the winter break and summer, this position works 20 hours per week.

Physical Requirements - 
The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform this job. 

  • Generally a sedentary position in a professional office environment.  Lifting, carrying, pushing, and pulling no more than 10 lbs.  Will need to move within office and building, with meetings in other buildings on campus.

St. Norbert College, a Catholic institution rooted in the Norbertine tradition, welcomes applications from members of all backgrounds and faith traditions. The College’s mission emphasizes the Norbertine vision of community and includes providing “an educational environment that fosters intellectual, spiritual and personal development.” We seek those who will contribute to our mission and support our commitment to building a vibrant, diverse and spiritually engaged community (https://www.snc.edu/mission/gettingtoknow.html).

The College offers an outstanding benefits package including health, dental, and life insurance, retirement plan; paid time-off and tuition waiver.

For best consideration, applications should be submitted by Friday, May 20th. However, applications will continue to be accepted until the position is filled. Please submit a cover letter and resume as part of your application.

St. Norbert College is an equal opportunity employer and is committed to enhancing the diversity of our people, ideas and talents. We welcome individuals with diverse experiences, backgrounds, and skills to join our college community in our pursuit of inclusion and excellence. Applications from members of underrepresented groups are strongly encouraged (https://www.snc.edu/diversityaffairs/).

Organization

Working at St. Norbert College

Our History. Your Future.

As one of the nation’s top Catholic liberal arts colleges, St. Norbert enjoys a proud history and a foundation rooted in tradition. When Norbert of Xanten founded the Norbertine order of priests in the 12th century, he could little have imagined the impact his life and mission would have on the world nearly nine centuries later. Today, at St. Norbert College, the spirit of Norbert lives through this modern, bustling riverfront community dedicated to transforming and empowering a new generation of world-changers.

Our Motto

Docere Verbo et Exemplo – To Teach by Word and Example

Learn more about The Spirit & Tradition at St. Norbert College

More facts at a glance
 
Great Colleges Get Noticed

No matter how you connect with St. Norbert College, you’ll sense the momentum. President Tom Kunkel has often stated that “we are building the nation’s next great liberal arts college,” and as you can see, many others agree.

One of the Best Colleges in the Midwest

St. Norbert was named one of the "The Best in the Midwest” by the Princeton Review for 2017. The goal of the Princeton Review is to identify standout colleges and universities within each region of the country.

A Reputation for Building Character

St. Norbert was named to the John Templeton Foundation Honor Roll for Character-Building Colleges as a college with exemplary programs that inspire students to lead ethical and civic-minded lives.

A Leading Catholic Liberal Arts College

Since 1991, U.S. News & World Report has ranked St. Norbert College among the top comprehensive colleges in the Midwest, then among the top liberal arts colleges in the nation. In their 2014 guide to “America’s Best Colleges,” St. Norbert was ranked as one of the Best National Liberal Arts Colleges making it one of the top 10 Catholic liberal arts colleges in the nation.

Great Teaching, Successful Outcomes

Colleges of Distinction continues to recognize St. Norbert College in 2014-15 for its engaged students, great teaching, vibrant community and successful outcomes.

Among America’s Top Colleges

In the Forbes Magazine rankings of “America’s Top Colleges,” St. Norbert College sits at #113 out of 650 ranked colleges and universities in the nation.

Exemplary Community Engagement

St. Norbert College was selected for its exemplary practices of community engagement by the Carnegie Foundation for the Advancement of Teaching.

Four-Year Graduation Guarantee

Over 10 years, St. Norbert has graduated a higher percentage of students on-time than any other college or university in Wisconsin. That helps students keep debt down and enter the workplace or grad school faster. Our four-year graduation guarantee is simple: If you don’t graduate in four years, through no fault of your own, we’ll pick up the tab for the remaining courses needed to complete your degree.

Support for Underserved Students

St. Norbert College was recognized by the Center for Student Opportunity's College Access & Opportunity Guide for its commitment to serving and supporting students from first-generation, underserved backgrounds.

Fully Accredited Since 1934

St. Norbert College is accredited by The Higher Learning Commission of the North Central Association of Colleges and Schools (HLC). Accreditation is a peer review process intended to ensure that institutions of higher education meet acceptable levels of quality. St. Norbert was re-accredited in the fall of 2011.

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