Inventory Operations Logistics Manager

Employer
Stanford University
Location
Stanford

View more

Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details



Inventory Operations Logistics Manager
Residential & Dining Enterprises, Stanford, California, United States

Schedule: Full-time
Job Code: 4362
Employee Status: Regular
Grade: J
Requisition ID: 93499

ABOUT STANFORD AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing high-quality services to students and other members of the university community. The department has an annual operating budget of over $350M, operates 24/7/365, and oversees a $3B asset portfolio comprising a 7 million sq. ft. physical plant across the campus. In autumn quarter of the 2021-22 academic year, R&DE will return to providing housing for over 13,000 students and dependents, serving meals at 17 dining halls, 12 retail locations, and operating athletic concessions and conference operations. Additionally, R&DE comprises 900 FTE staff in the following divisions: Student Housing Operations, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, Maintenance Operations and Capital Projects, and a team of R&DE strategic business partners: Finance & Administration, Information Technology, Human Resources, and Strategic Communications.

“Students (Customers) First” is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE, “Excellence is defined by aligning our strategic goals and performance with our vision.”

Stanford and R&DE are committed to creating and sustaining a diverse environment. R&DE's dedication to promoting diversity, multiculturalism, and inclusion is reflected in our work of providing service excellence to our students. Diversity is more than a commitment—it is foundational to what we do. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other characteristics that make us different.

ABOUT MAINTENANCE OPERATIONS & CAPITAL PROJECTS (MCP)

This division supports all R&DE operations and provides strong stewardship of its facilities by delivering daily and preventive maintenance, executing 50-year asset renewal model, managing design and construction of capital and other essential projects, infusing sustainability, safeguarding occupational health and safety, monitoring life-safety systems and after-hours security, overseeing furnishings/fixtures and parts inventory, administering move services and the fleet, managing utilities and waste, ensuring emergency preparedness and business continuity, and providing space and property administration.

JOB PURPOSE:
  • Oversee and manage assigned staff, including other supervisors/managers, engaged in facilities management or building/equipment maintenance. Participate in department/unit strategic management


CORE DUTIES*:
  • Coordinate daily activities of assigned shop(s), including scheduling and assigning work to staff and directing and leading workers in completing assigned work; monitoring work and project activity progress, making necessary changes; completing performance evaluations of assigned staff; performing quality assurance checks, and coordinating health and safety programs and training.
  • Oversee and manage inventory items including furniture, mattresses, floor coverings, residential appliances including annual stock orders, warehousing, handling, deliveries
  • Manage the annual mattress replacement program
  • Manage seasonal conference services operations furniture planning, changes, reconfigurations to support conference operations with subsequent return to academic year furnishing configurations prior to academic year opening
  • Manage general labor contracted services - multiple contracts - for moves, furniture assembly, furniture reconfiguration, appliance, mattress, furniture deliveries and installations
  • Manage furniture move, reconfiguration projects as assigned including planning move labor needs, scheduling with operations, ensuring installation work completeness
  • Manage the Maintenance Operations vehicle fleet including vehicle assignments, use tracking, maintenance coordination working with campus fleet management
  • Track expenditures related to inventory operations primarily related to annual stock purchases
  • Produces weekly work order metrics reports using data from work order system
  • Functions as Preventive Maintenance Program Administrator tracking and reporting completion metrics for work in accordance with preventive maintenance schedules

* - Other duties may also be assigned

ADDITIONAL DUTIES:
  • Provide back-up coverage during absences for the Assistant Director, Logistics and Contracted Services
  • Function as part of the Maintenance Operations Management Team in organizational planning, goal setting, metrics reporting


MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Two or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).

A combination of education, training and experience performing responsibilities similar to those listed above

Knowledge, Skills, and Abilities:

  • Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel.

  • Demonstrated experience working with subcontractors/vendors and demonstrated ability to monitor project activities and ensure compliance with internal/external regulations.

  • Demonstrated experience analyzing and interpreting policies.

  • Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.

  • Ability to follow written and verbal directions and communicate those instructions to others.

  • Excellent computer skills

    Additional Knowledge, Skills and Abilities Considered Highly Desirable:

  • Demonstrated knowledge of furniture and equipment moving means and methods

  • Demonstrated knowledge of move and logistics project management

  • Demonstrated ability to communicate effectively verbally and in writing, including developing spreadsheets or other documents to clearly convey information

    Certifications and Licenses:

    none

    Additional Certifications and Licenses Considered Highly Desirable:

  • Proficiency certifications in specific, relevant computer applications

    PHYSICAL REQUIREMENTS*:

  • Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.

  • Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.

  • Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS:

  • Requires 24-hour response availability seven days per week for emergency situations.

  • May be exposed to noise > 80dB TWA.

  • May working at heights 4 - 10 ft.

    WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

    The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

    The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.



    To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/3062893

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







    Copyright ©2022 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency
    jeid-e93757d0aeff814ca2e074df82b72bb0

  • Organization

    Change the world. And yourself.

    Stanford University has changed the world, over and over again.

    We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

    At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

    Stanford Facts at a Glance

    Opened 1891

    Student Enrollment

    • Undergraduates: 6,980
    • Graduates: 8,897

    Campus

    • 8,180 contiguous acres in six governmental jurisdictions
    • Nearly 700 major buildings
    • 97% of undergraduates live on campus

    Research

    • 5,300 externally sponsored projects
    • $1.33 billion total budget

    Faculty

    • 2,043 faculty members
    • 21 Nobel laureates are currently members of the Stanford community
    • 5:1 student to faculty ratio

    Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert

    Similar jobs