Business Operations Manager-STA-Sports & Recreation

Job Details

Business Operations Manager-STA-Sports & Recreation

Job ID: 242973
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

Job Summary
Responsible coordinating, reviewing and assuring that all business operations and affairs follow the established policies and procedures for assigned department, college or unit. Responsible for oversight of the budget using analysis and financial reporting, assuring that all business transactions follow established fiscal procedures of the University. Assists with the development, implementation and communication of policies and procedures.

1. Assists in the development of the department's annual budget including budget workbooks for revenue generating, revenue projections and allocations, analyzing SAS and Peoplesoft reports of budgetary data for discrepancies to include position management and the Budget Prep module.

2. Assists in the annual preparation of the department's financials for the mandatory fee submission, 5- year business plan, Elective Fee submission, UBIT Questionnaire, and 10-year PPV projections for a combined budget of over $6.0 million per year.

3. Compiles detailed budget and financial analysis projects as required

4. Assists with analyzing the impact of student waivers on the department's annual budget.

5. Develops analytical reports to monitor financial performance and budget variances such as cash flow reports.

6. Monitors several revenue streams, department's fund balance and reserve accounts, and capital project expenditures. Address any discrepancies and errors with appropriate units or departments.

7. Serves as the backup for member services processing opt-in and payroll deduction memberships.

8. Processes daily deposits and reconcile with the General Ledger

9. Responsible for sending department quotes and invoices to end users for services.

10. Serves as approver for ePro, OwlPay, and P-card request. Is the AdHoc approver in OneUSG for all staffing requests and approver on Student Employee Hiring Forms.

11. Maintains petty cash fund.

12. Reconciles expenses from Wright Express, Copy/Print.

13. Maintains records for department sponsorships and donations

14. Supports and coordinates the financial activities for the assigned departments

15. Serves as the liaison between assigned area and other units within the department and university

16. Responsible for reviewing all cash advances and reconciling advances to expenses

17. Assists with contracts, purchasing, eProcurement requisitions, Owl Pay requests and purchasing card payments

18. Coordinates, reviews, and ensures all financial transactions are processed accurately and timely, maintaining compliance with established policies and guidelines

19. Ensures transactional compliance with University policy and procedures

20. Produces financial reports for the assigned area per established guidelines

21. Assists internal stakeholders with utilization of required systems

Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education

Required Experience
Three (3) years of related work experience

Preferred Qualifications
Preferred Experience
Previous experience in processing operational financial affairs; Previous experience in higher education

Knowledge, Skills, & Abilities
Able to handle multiple tasks or projects at one time meeting assigned deadlines

Understanding of University System of Georgia, State of Georgia, and university policies and guidelines.

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills; Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite); Strong attention to detail and follow up skills; Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

Other Information
This is not a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Other Information
Find your wings at KSU!

Are you ready to join a higher education community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country and one of the largest in the state of Georgia offering more than 150 undergraduate, graduate, and doctoral degrees to its nearly 43,000 students. Our university's vibrant campus culture, diverse population, strong global ties, entrepreneurial spirit, and Division I athletics draw students from throughout the region and from 92 countries across the globe. We are growing and searching for talented people to join our mission!

Background Check

  • Standard Enhanced + Education

  • Credit Check

  • Position of Trust

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Founded in 1963, Kennesaw State University (KSU) is the third-largest in the University System of Georgia with more than 22,500 undergraduate and graduate students representing 142 countries.

KSU is located just northwest of Atlanta in Cobb County near historic Kennesaw Mountain, allowing students to experience the best of Atlanta while enjoying the serenity of a 384-acre, beautifully landscaped pedestrian-friendly campus.kennesaw_state_university1.jpg

Accredited by the Southern Association of Colleges and Schools (SACS), KSU offers 70 bachelor's, master's and doctorate degree programs including undergraduate degrees in education, health, business, the humanities, the arts, science and math and graduate degree programs in nursing, business, information systems, conflict management, public administration, education and professional writing. The university’s expanding doctoral programs currently offer a Doctorate of Education in Leadership for Learning, Doctorate of Business Administration and Doctorate of Nursing.

Additionally, nursing students from Kennesaw State have one of the highest passing rates on the statewide licensing exam and are highly sought-after in the medical community, while the College of Education is the second-largest preparer of teachers in the state. The Executive MBA program, housed in the Coles College of Business, is the second-largest program in the country and has been recognized by BusinessWeek.

kennesaw_state_university2.jpgKSU’s national reputation has gained steam and has been recognized by U.S. News & World Report for the past two years as an “Up-and-Coming Masters University in the South,” ranking among the top ten (8th) in the 2010 issue of “America’s Best Colleges.” In addition, the university’s First-Year Experience has been named an “Academic Program to Look For” by U.S.News for seven consecutive years and was named one of 12 founding institutions in a project called "Foundations of Excellence in the First Year of College."

The university has committed itself to expanding the global experience of students, faculty and staff through its Quality Enhancement Plan (QEP), known as the "Global Learning for Engaged Citizenship" initiative, which began in 2007. This program focuses on increasing opportunities for international learning experiences. In spring 2009, KSU awarded its first Global Engagement Certification to graduate and undergraduate students. This certification recognizes students’ achievements in learning global perspectives and developing intercultural skills.

As a destination campus, KSU offers students plenty of opportunities to experience campus life by participating in more than 150 student groups and organizations, including student government, sororities and fraternities, club and intramural sports, social and special-interest organizations, student publications and honor societies.


In 2009, the Kennesaw State Owls completed a reclassification from NCAA Division II to NCAA Division I, competing in the Atlantic Sun Conference. During the transition from 2005-2009, KSU teams have won six Atlantic Sun Conference tournaments in five sports, including men’s indoor and outdoor track, women’s soccer, softball and cross-country.

Kennesaw State University has been recognized as one of the top universities in the country by the Chronicle of Higher Education’s “2009 Great Colleges to Work For.” KSU was recognized among the top 10 schools in six categories – confidence in senior leadership, teaching environment, collaborative governance, professional/career development programs, physical work space conditions and post-retirement benefits.

Kennesaw State was originally established by the University System of Georgia as Kennesaw Junior College serving 1,000 students. The college became a four-year institution in 1976 and was named Kennesaw College in 1977. In 1988, on its 25th anniversary, it was named Kennesaw State College and in 1996 became Kennesaw State University.

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