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Sr. Grants & Contracts Analyst

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Sr. Grants & Contracts Analyst
The Engineering Business Office seeks a Senior Grants & Contracts Analyst who will be responsible for all the financial and research administration work in the newly-founded Ralph O'Connor Sustainable Energy Institute (ROSEI), including sponsored, operating, and gift accounts. This position will provide expert work on proposals and awards with federal sponsors including but not limited to DARPA and other DOD, ARPA-E, and NSF as well as non-federal sponsors such as foundations and private industry.

In summary, this position will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

HYBRID POSITION. Office Location: JHU-WSE ROSEI office; RHouse, 301 West 29th St, 2nd floor, Baltimore, MD 21211

Job Scope/Complexity:
  • Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
  • This position offers guidance and learning support to the Administrative Coordinator within the center.


Types of Sponsored Awards for Which the Position is Responsible:
  • This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA.
  • These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and sub-awards, investigator-initiated, consortium and new center grants, and high complexity foundation grants.
  • Will also provide direction and assistance to analysts with details related to sub-awards from other institutions on their federal pass-through grants.
  • May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.


Specific Duties & Responsibilities:
  • Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA or Divisional Office) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
  • Responsible for the timely preparation of proposal budget for Principal Investigator review.
  • Provide instruction, preparation assistance and support related to grant application procedures.
  • Serve as liaison between research units, central offices and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
  • Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
  • Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
  • Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.


Minimum Qualifications (Mandatory):
  • Bachelor's Degree is required.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
  • Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.


* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Special Knowledge, Skills & Abilities:
  • Knowledge of accounting and budgeting theory and practices required.
  • Thorough knowledge and understanding of Johns Hopkins University's accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, DOE and NASA.
  • Intermediate Excel Skills (use of formulas and pivot tables) required.


Physical Requirements:
  • Must be able to sit for long periods.


Budget Authority:
  • Budgets include sponsored awards and approval authority for approving Pos, check reqs & transfers.


Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 a.m. to 5 p.m
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Ralph S O'Connor Sustainable Energy Inst
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

To apply, visit https://jobs.jhu.edu/job/Baltimore-Sr_-Grants-&-Contracts-Analyst-MD-21211/882231700/








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