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Fiscal Specialist 2 - Payroll

Eastern Washington University

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Job Details

Fiscal Specialist 2 - Payroll

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Tribal Land Acknowledgement

Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.

Job Summary:
  • Eastern Washington University is looking for a Fiscal Specialist 2 to join the Payroll Team.
  • Under general supervision, the Fiscal Specialist 2 is responsible for fiscal operations and analysis related to processing payroll. These duties include and are not limited to calculation, input and verification of pay for Faculty, Students and Non-Student hourly employees, as well as overpayment computations and collections. This position specializes in reviewing, approving, processing and other Payroll -related functions for Payroll Services, communicating and consulting with employees, departments, and outside organizations, such as local Unions, Banks, etc., to resolve fiscal errors. Additionally, the incumbent serves as the initial point of contact, manages all departmental communication and record keeping.
  • On top of salary, the University offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 11 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses.

Required Qualifications:
  • Two years of experience at a level equivalent to Fiscal Specialist I and 15 quarter hours or 10 semester hours of college level accounting; or Equivalent education/experience.
  • Advanced skills using Microsoft Office products, Excel and Word.
  • Experience paying attention to detail and working accurately with numbers.
  • Demonstrated communication skills and interpersonal skills.
  • Demonstrated experience working under tight deadlines and in stressful situations.
  • Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.

Preferred Qualifications:
  • Experience with Ellucian (Banner) or similar integrated payroll enterprise systems.
  • Experience working in payroll, personnel or benefits in a higher education setting.

Other Skills and Abilities:

Job Duties:
% of Time: 55
Responsibility / Duty: Communication, Support, and Record Keeping
  • Answering main payroll phone line and handling walk in traffic- provide answers regarding web timesheet process, pay distribution, pay dates, pay amounts, etc.
  • Complete complex written and verbal employment/earnings verifications
  • WFSE communication regarding dues, deductions, wages etc.
  • Maintain payroll cycle documents and employee files – includes archiving and maintenance of terminated employee data base.
  • Sort and disburse mail and redistribute returned items.
  • Responsible for distributing the payroll in-box to office personnel in accordance with job duties.
  • Monitor hourly web timesheet process and provide guidance to approvers and employees
  • Responsible for collating the payroll run book
  • Monitor Google Drive and OneDrive folders

Essential Function Indicator: Yes

% of Time: 15
Responsibility / Duty: Employee Setup Analysis
  • Input and verify employee updates for addresses, direct deposits, name changes and pay distribution changes.
  • Update names or SSNs
  • Make address corrections after receiving automated address process report
  • Input and verify employee deductions

Essential Function Indicator: Yes

% of Time: 25
Responsibility / Duty: Payroll Calculation Verifications
  • Input and verify paper hourly timesheets
  • Assist with Classified and Exempt timesheets verifications
  • Input and verify retroactive pay for Faculty, Students and Non-Student hourly employees
  • Input and verify labor distributions
  • Process and close Shared Leave
  • Compute, process and collect overpayments for Student and Non-Student hourly employees
  • Process other fiscal areas such as Hi24 requirements, MetLife billing and Taxable travel
  • Download ACH returns, issue replacement payments

Essential Function Indicator: Yes

% of Time: 5
Responsibility / Duty: Other Support
Inventory management and office supply orders.

Essential Function Indicator: Yes

Conditions of Employment:
  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
  • All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
  • This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement.

Salary Information: $41,256 – $53,856

Posting Date: 05/05/2022
Open Until Further Notice: No
Closing Date: 5/31/2022
Screening to Begin: 06/01/2022

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

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Eastern Washington University is a student-centered, regionally based, comprehensive university. Its campus is located in Cheney, within the Spokane metropolitan area, with additional learning centers in the region and elsewhere in Washington State. Its mission is to prepare broadly educated, technologically proficient, and highly productive citizens to attain meaningful careers, to enjoy enriched lives, and to make contributions to a culturally diverse society.

Eastern Washington University will achieve its mission by providing:

  • an excellent student-centered learning environment;
  • professionally accomplished faculty who are strongly committed to student learning;
  • high-quality integrated, interdependent programs that build upon the region's assets and offer a broad range of choices as appropriate to the needs of the university's students and the region; and
  • exceptional student support services, resources, and facilities.
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