General Description

Under the direction of the COS Tulare Center Provost or designee, and the Chief Accounting Officer, the Account Clerk-Center Student Services Specialist will perform a variety of cashiering, student services and clerical duties at the Tulare Campus location. Other duties will include reconciliation and maintenance of accounting records, support documents and financial and statistical reports within clearly established accounting systems and procedures. In addition, Student Services support duties will include selling and distributing parking permits, providing information on services to students, prospective students and the general public and ability to problem solve in all general areas of student services with in-depth knowledge of areas such as payment plans, phone payment, removing holds, etc.

This position is assigned to the Tulare College Center, Full-Time 8:45 a.m. – 5:45 p.m., 12-months. Initial placement is at $51,792.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Account Clerk-Cashier:

Receive money for student fees, bus passes, Pharos, student services, cards and tickets to various events, horse boarding fees; prepare receipts and maintain records of receipts.

Post, balance and adjust accounts; correct irregularities as necessary; assure that all data entered or posted is accurate and complete.

Assemble financial and statistical data for various reports from files and records; assist in the preparation of financial and statistical reports as required.

Maintain a variety of records, documents and files.

Operate a variety of office machines including cash register, calculators, and computers.

Balance cash registers daily; maintain cash on hand in vault weekly; provide change to Food Services/Bookstore staff; prepare cash boxes for Tulare Club events; count and verify monies and prepare bank deposits.

Perform various clerical duties, such as receiving and sorting incoming mail, and other materials, and filing.

Utilize the District's integrated software in performing the required duties of the position.

Job duties of the Center Student Services Specialist:

Explain the process for applying to colleges, seeking financial aid and accessing other services. Assist students in the college enrollment process. Understand the registration process and make appropriate referrals for assistance and registration. Assist in providing related information for general college preparation, financial aid, EOP&S, and AAC, and other student activity and student support services of the college. Assist students in accessing various personal records and resources via the website: Sell and disseminate parking permits utilizing required software and websites. Direct students to appropriate campus support services. Assist in the development and presentation of special activities to promote financial aid, registration, admissions, etc. information to internal and external groups. Process and/or answer questions related to a variety of Center functions such as removing holds for A/R web payment, loading money on Pharos accounts, answering Mobile Now questions, textbook rental and returns, key and access questions. Assist students in setting up payment plans, processing course audits, phone payments. Assist students and faculty in completing forms, explaining processes for a variety of Student Services functions in A&R, counseling and Financial Aid. Perform related duties as assigned.Qualifications

Minimum Qualifications (Education & Experience):

Any combination equivalent to:

Graduation from high school and one year of accounting clerical experience involving finance, business or related field.At least two years of progressively responsible experience in a student services area.

Working Conditions:

Environment

Indoor/Office Environment

Extensive contact with students/staff/public

Weekend/Evening hours as needed

Physical Abilities

Ability to communicate with students/employees/public.

Ability to inspect financial documents

Ability to read documents.

Ability to sit and stand for extended period of time.

Ability to lift moderately heavy objects.

Ability to operate a computer and office equipment.

Knowledge and Abilities

The hiring committee is seeking evidence of the following:

Knowledge of:

Basic accounting practices and procedures.

Modern office practices, procedures and equipment.

Oral and written communications skills.

Record-keeping techniques.

Interpersonal skills using tact, patience and courtesy.

Telephone techniques and etiquette

Ability to:

Make arithmetic computations and tabulations with speed and accuracy.

Maintain accurate financial and statistical records.

Operate standard office machines such as computers and calculators.

Operate a cash register.

Learn office policies, rules and practices.

Understand and follow oral and written directions.

Enter data on the computer using appropriate software.

Perform clerical duties such as filing, typing and maintaining simple records.

Meet schedules and time lines.

Maintain records and prepare reports.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others.

Application Procedure

To be considered applicants must submit ALL of the following required material before or by the filing deadline:

An online job application.

Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.

Resume

Recruitment Analyst: Norma Chavez normach@cos.edu