Assistant Director of Admission Operations

Employer
Miami University
Location
Middletown, Ohio
Salary
Not Specified

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Regional Enrollment & Admissions: The Regional Assistant Director of Admission Operations is responsible for helping to design, implement, and evaluate admission operations and systems at Miami University Regionals, the regional system of Miami University, a highly-regarded public university with a national reputation. Working with and reporting to the Regional Associate Director of Admission, Operations, this position will serve both the Hamilton and Middletown campuses in providing oversight and reporting for distinct Admission operation initiatives, formulating strategies, plans, and goals for Admission operations, systems, and performance; managing admission policies, procedures, and systems performance to achieve optimum enrollment targets.

 

The Regional Assistant Director Admission Operations will:

 

  • Facilitate the timely and accurate delivery of all recruitment, procedural and ad-hoc emails, text messages, and mailings to prospective students and applicants through a close partnership with Regional Admission Leadership; set up, maintain and monitor automated communications.
  • Assist in the implementation, maintenance, and testing of Technolutions Slate database system as it relates to recruitment and application data and processes and online application review; routinely review product documentation and user forums for enhancements leading to increased functionality and automation of processes
  • Build queries, reports, dashboards, and widgets as needed for internal and external reporting, communication delivery, and data management
  • Create, maintain, utilize, and automate data imports (ad hoc and source formatted) to import data sources, including but not limited to - test scores, search name buys, model scoring files, and college fair attendee files
  • Manage the Office of Admission Request for Information form and all related communications
  • Assist with testing and management of Slate online student status page as it relates to decision release and content display
  • Perform a variety of complex to advanced administrative tasks which may include reviewing admission processes and various financial and budgetary tasks
  • Maintain and improve application/forms, checklist, review, decision release, and confirmation processes for special programs such as ELC, Nursing, etc.
  • Assist with creation and management of staff assignment rules and other rules to automate processes within Slate
  • Create written training documentation for all processes related to Office of Admission business practices and present technical processes to staff in a clear, procedural manner
  • Assist with review and evaluation of records to ensure integrity of recruitment and application data within Slate; identify problem records, resolutions and training needs among staff to prevent issues
  • Work with vendors and other organizations as they pertain to online applications, applications fees/refunds, electronic transcripts, test scores, data management, mail processing and other areas
  • Other duties as assigned

Required: Bachelor's degree with a minimum of 1 year of full-time professional experience working in higher education, admission, operations, marketing/sales, or related field; Master's degree will be considered in lieu of year of experience; Experience utilizing/managing operations and/or systems related functions; Ability to compile, analyze, summarize, and communicate data and reports; Experience working with relational databases, writing reports and/or queries using various tools; Experience with Microsoft Office and/or Google applications; Ability to perform complex data research to identify and correct data issues. Position not eligible for H-1B sponsorship.

 

Consideration may be given to candidates with a master's degree in higher education, business, operations, or related field; Experience in University/higher education setting; Experience with recruitment and admission data; Experience with Technolutions Slate and/or Ellucian Banner.

 

Submit a cover letter, resume, and a 1-page statement addressing past and/or potential contributions to advancing diversity, equity, and inclusion to https://jobs.miamioh.edu/cw/en-us/job/500210/assistant-director-admission-operations. Inquiries may be directed to Kelli D. Bray at [email protected]. Screening of applications will begin May 20, 2022 and will continue until the position is filled.

 

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

 

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

 

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities.  Miami University prohibits harassment, discrimination and retaliation on the basis of sex/gender (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin (ancestry), disability, age (40 years or older), sexual orientation, gender identity, pregnancy, status as a parent or foster parent, military status, or veteran status in its recruitment, selection, and employment practices. Requests for all reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.

 

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at http://www.miamioh.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2225.  Criminal background check required.  All campuses are smoke- and tobacco free.

 

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Organization

Nationally recognized as one of the country's most outstanding undergraduate institutions, Miami University is a public university located in Oxford, Ohio (35 miles north of Cincinnati), with regional locations in Hamilton, Middletown, and West Chester, Ohio, and the John E. Dolibois European Center in Luxembourg. Miami combines a wide range of strong academic programs with the personal attention ordinarily found only at much smaller institutions. A liberal education core complements the more specialized studies of the majors.

Along with an impressive number of opportunities to gain practical, hands-on and immersive experiences, Miami is distinguished by a faculty who enjoy teaching and mentoring students. Recognized as a "Public Ivy" by Richard Moll in his 1985 book about America's flagship universities, Miami is consistently recognized by U.S. News & World Report as one of the nation’s best schools for “unusually strong commitment to undergraduate teaching.” This commitment to teaching is demonstrated in the University's record of exceptional retention and graduation rates-which are among highest for NCAA Division I schools. Miami also regularly ranks among the top public doctoral university in the country for study abroad participation by undergraduate students.

Chartered in 1809, Miami is the 10th oldest public university in the nation. Enrollment includes almost 15,000 undergraduates and more than 2,200 graduate students on the Oxford campus, which is lauded for its exceptional beauty. The charming, historic uptown area of Oxford is adjacent to the campus.

Miami offers bachelor degrees in over 100 areas of study and master's degrees in more than 50 areas; the University also offers a number of doctoral degrees.

More information on Miami may be obtained via http://www.miamioh.edu.

Miami University is deeply committed to the success of every member of the community. At Miami, our mission is to empower each student, staff, and faculty member to promote and become engaged citizens who use their acquired knowledge and skills with integrity and compassion to improve the future of the community and the world.

The Office of Equity and Equal Opportunity (OEEO) exists to provide an inclusive, equitable, working, living, and learning environment to members of the Miami University community. OEEO provides members of the university community a place to obtain guidance for providing equal opportunity in personnel matters, and to resolve issues of harassment and discrimination

The Office of Equity and Equal Opportunity (OEEO) ensures that Miami University provides an equitable environment for students, faculty, and staff. This will be achieved with compassion, understanding, and fairness to all parties involved and act as a resource for all members of the university community.

Office of Diversity Affairs is located at 336 Shriver Center 3rd Floor. The Main Office line is (513) 529-6504.

Janine Todd, Program Associate
Mr. Gerald Yearwood, Senior Administrative Director
Dr. Juanita S. Tate, Director of Divisional Initiatives
Demere Woolway, Assistant Director of ODA & Coordinator of GLBTQ Services
Yvania Garcia-Pusateri, M.S., Assistant Director & Coordinator of Diverse Student Development

Office of Equity and Equal Opportunity is located at 219 E. Spring Street Oxford, OH 45056. The Main line is (513) 529-7157.

Kenya Ash, Director, Title IX Coordinator & Section 504/ADA Coordinator
Kristie Marcum, Associate Director
Tandy Hamm, Assistant Director
Janet Fink, Administrative Assistant

For a list of contacts involved in diversity-related efforts, see Diversity Contacts (PDF 229KB).

As part of institutional diversity and inclusion goals, our efforts diligently center on four core areas: recruitment, retention, curriculum and climate. These core areas are addressed through key initiatives that are tailored to faculty, staff, and students and are executed either through programs and support from our office or in collaboration with other university offices, departments, and programs. In addition, we also value relationships with our community partners who also work with us to promote diversity and inclusion at Miami.

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