Recruiting and Operations Administrative Assistant (Staff Wage)

Job Details

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is now accepting applications for the position of Recruiting/Operations Administrative Assistant to support the department's Football office. This position will provide administrative and operational support to staff of the UVA Football program.

Responsibilities include, but are not limited to:

  • Assist with all on-campus visits.
  • Create name tags and itineraries for unofficial and official visits.
  • Host prospects and their families on recruiting visits.
  • Organize the mail and distribute to designated staff.
  • Assemble recruit mailings.
  • Assist with the Tony Elliott Football Camp.
  • Ensure all supplies are stocked.
  • Distribute writing plans to coaches.
  • Coordinate staff/players birthday messages, cake, and TV Screen
  • Serve as back-up to Asst to the Head Football Coach in her absence.
  • Assist with event planning/execution.
  • Assist with lunches for coaches as needed.
  • Assist with operational and logistical tasks/events as needed.


  • Must be available to work home football games and bowl games, as needed. This includes potential work on holidays, such as Thanksgiving, Christmas, and New Year’s Day.
  • Must be available to work early mornings/late nights, on occasion, with little notice.

This is a part-time, hourly wage position with an anticipated schedule of 20-30 hours per week. The anticipated pay rate is $15.00/hour.

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link:

Please do not forward any applicant materials to the Department of Athletics or Football staff, as only applications received through this system will be accepted.

To apply, please submit an application online through Workday at and attach a current [CV/Resume, Cover Letter, and References. Search on requisition number: R0035761.

Questions related to the application process may be directed to Keith Johnson, HR Specialist at

The University will perform background checks on all new hires prior to employment. (SPAKA)

      Required qualifications:

      • A high school diploma or equivalent (GED).
      • Minimum of 1 – 2 years of experience in an administrative/clerical role.
      • Ability to maintain professional calendars with frequent changes, using software such as Microsoft Outlook and iCalendar.
      • Well-developed interpersonal skills, including the ability to deal effectively with all levels of personnel, both within and beyond the University.
      • Excellent written communication skills.
      • Ability to take direction, work independently and as a member of the team.
      • Attention to detail, ability to organize and execute projects by stated deadlines.
      • Ability to represent the Football Program in a professional manner and work with tact on complex, sensitive, and confidential issues.
      • Intermediate to advanced experience in Microsoft Office Suite and database management.
      • Ability to maintain a high level of confidentiality.
      • Creativity and problem-solving skills.

      Preferred qualifications:

      • 2+ years of experience with administrative/clerical support in a collegiate sport program (Football highly preferred).
      • General knowledge of administrative duties, office protocol, computers, and office machinery.
      • General knowledge of the game of Football and ACC Football; knowledge of NCAA rules and regulations.
      • Experience utilizing Apple products (iPhone and Mac Computers)
      • Experience with Internal UVA systems such as Chrome River, Workday, Teamworks, and DocuSign.


      This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

      COVID Vaccination Requirement and Guidelines

      Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

      The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


      In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

      What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

      Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

      As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


      As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

      Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


      UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

      Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

      The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


      The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

      One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

      Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


      Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

      In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

      The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.

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