CHEM - Graduate Program Coordinator

Job Details

Intermediate Administrative Coordinators perform operational support for a composite of several functions including fiscal administration, procurement, human resources, academic support, student services, communications, grants administration, and other administrative functions. They are distinguished from Administrative Coordinator by increased complexity of work, level of supervision received, and degree of autonomy. At the Intermediate level, they work independently and participate in the planning and execution of departmental policies and procedures and serve as subject matters experts for administrative functions.

The Department of Chemistry is looking to hire a Graduate Program Coordinator and Departmental Administrative Assistant. The Chemistry Department Graduate Programs Coordinator will perform operational support for a composite of several functions for the department focusing on the graduate program and can including fiscal administration, procurement, human resources, academic support, student services, communications, grants administration, and other administrative functions. At this level, the Graduate Program Coordinator will work independently and participate in the planning and execution of departmental policies and procedures and serve as subject matters experts for administrative functions.

Graduate Program Coordinator Duties

·Oversight and record keeping for graduate recruiting efforts, including diversity initiatives, as well as initiating some advertising efforts (e.g., the non-thesis M.S. program).

·Organization and record keeping for industrial partners and employment recruiting efforts.

·Organization, record keeping and proactive advertisement of external fellowship opportunities (including proactive maintenance of a list of opportunities).

·Organization and oversight of annual graduate orientation.

·Oversight and implementation of transition plan for students from non-thesis MS program into the PhD program.

·Oversight, management and student notifications to fulfill CAELC requirements (international graduate students).

·Assist with data compilation and writing for reports relevant to the graduate program.

·Understand and promote PhD+ opportunities within the graduate student population.

·Organize, promote and keep record relevant to alumni engagement including maintaining current contact and employment information.

·Executive exit polls and interviews and assimilate responses on annual basis.

·Support the ongoing administrative functions and operations of the Chemistry department seminar series and other events.

·Assist with arranging business travel, scheduling meetings, and supporting agenda management and expense tracking.

·Maintain electronic files and produce reports.

·Provide administrative support for department faculty and special projects.

·Formulate decisions and make recommendations regarding planning, organizing, and scheduling work.

·Proactive maintenance of the departmental website.

·Will communicate with students regarding academic policies and procedures, provide information on course content and availability, and coordinate activities and events for student programs.

·Answers general questions from employees and refer human resources questions to the appropriate experts.

·In addition to the above job responsibilities, other duties may be assigned.This full-time position will remain open until filled.

This full-time position will remain open until filled.

The hourly range for this position is $19.23 to $24.04/hr dependent upon experience.

APPLICATION PROCESS:

Process for External Applicants: Please apply through Workday, and search for “CHEM - Graduate Program Coordinator”. Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).


Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “CHEM - Graduate Program Coordinator”. Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).

For questions about this position or the application process please contact Rich Haverstrom, Faculty Search Advisor, at rkh6j@virginia.edu.

The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Position Compensation Range: $14.20 - $28.40 Hourly

MINIMUM REQUIREMENTS

Education: High School Diploma
Experience: At least four years experience
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.


COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert