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Academic Operations Coordinator

University of Virginia
Charlottesville, VA

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

The University of Virginia Darden School of Business, one of the world's leading business schools, seeks an Academic Operations Coordinator (AOC) to join its team. The AOC has direct responsibility for assisting a set of 9-15 faculty and administrative stakeholders in the coordination and management of degree program academic operations, logistics, administration and assessment. The AOC also plays a critical role supporting faculty in the delivery of academic content, exams, and associated programming and logistics. The AOC reports to the Director of Academic Operations, but works most closely day to day with the faculty assigned to their desk, supporting these faculty in their efforts to prepare and deliver courses and assessments across MBA degree programs. The AOC ensures the tactical decisions and initiatives that impact their faculty and their faculty's courses are communicated clearly, organized, and implemented appropriately. An AOC plays a critical role in ensuring the delivery of world class support and top tier MBA programming.

Specific duties and responsibilities:

Faculty Administrative Support

  • Manages and submits faculty reimbursements for supplies and travel, as well as reimbursements for related guest speakers, case writers and seminar speakers.
  • Coordinates in-person and virtual course guest speaker logistics.
  • Coordinates in-person and virtual meetings and meeting space for faculty.
  • Supports course special events and projects by reserving space, managing catering and other necessary vendors where appropriate.
  • Coordinates hiring of classroom assistants
  • Orders gifts for visitors and office supplies for faculty.
  • Maintains faculty calendars.
  • Supports faculty with special projects.

Teaching Support

  • Coordinates and troubleshoots with all the faculty on their desk regarding course materials and assessment delivery, and bookstore logistics for textbook orders.
  • Acts as liaison between faculty and course materials management department to communicate and coordinate solutions to ensure all course materials are delivered on time to students.
  • Communicates and coordinates operational deadlines to faculty.
  • Builds and maintains courses on the Learning Management System (Canvas).
  • Ensures the technologies that are introduced into the degree programs are communicated to faculty.
  • Ensures faculty decisions related to content delivery and program assessment regimes are supported to implement smooth and consistent execution across the programs.
  • Ensures assignment and exam materials are created and available within communicated deadlines.
  • Support faculty with virtual teaching needs where requested.
  • Collects and check in exams, enters grades, audits grades where requested.
  • Supports faculty in the electronic grading processes as needed.
  • Organizes and returns exam/grade feedback to students where requested.
  • Enters final grades into the Registrar System.

Professional experience and education:

  • High school diploma required, Bachelor’s degree strongly preferred.
  • 4 years of administrative/general office support experience required. Bachelor's degree may substitute for years of experience.
  • Higher Education experience, working with faculty and academic programs preferred.
  • Ability to work under tight deadlines and manage multiple priorities.
  • Excellent time management skills.
  • Excellent oral and written communication skills.
  • Ability to work both independently and also on a team.
  • Strong interpersonal relationship and teamwork skills.
  • Administration of programs (degree program experience preferred).
  • Knowledge of UVA offices and administrative processes strongly preferred.
  • Microsoft suite office programs (Word, PowerPoint, and Outlook with strong knowledge of Excel preferred).
  • Working knowledge of learning management systems (Canvas preferred).
  • Familiarity of tools for virtual meetings and teaching (Zoom preferred).

This is an Non-Exempt level, benefited position. For more information on the benefits at UVA, visit

This position will remain open until filled. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday, and search for R0035720. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

  • CV
  • Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at

For more information about UVA and the Charlottesville community please see and

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.

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