Administrative Assistant for Auxiliary Services (56301)

Employer
Mount St. Joseph University
Location
Mount St. Joseph University - Cincinnati, OH, 452331670

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Job Details

Job Details

Job Location: Mount St. Joseph University - Cincinnati, OH

Position Type: Part Time

Education Level: High School

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

Job Description

Purpose:

The Administrative Assistant provides clerical support to the entire department through updating calendars in Outlook, creating documents to inform other departments of events, gathering and copying set up requirements for staff, updating reports and files, creating purchase orders/invoices/deposits, delivering checks to fiscal, greeting guests, assisting with group check-ins/outs, answering calls and tracking messages.

Duties:

  • Maintains and ensures the accuracy of 29 Outlook calendars on a daily basis, manually consolidates this information to create a master calendar of reference, produces a weekly report in Word of required duties for Auxiliary staff, plus monthly departmental reports in Excel detailing the departments responsibilities to each event. Provides daily updates regarding event changes to all departments as needed.
  • Obtains all set-up requirements from other departments and outside rentals and copies information to Campus Set-Up Supervisor for completion. Keeps logbook of all set-ups, including a Master Set-Up Form binder.
  • Generates and maintains appropriate records and reports to track revenue progress, creates invoices, and processes Accounts Receivables.
  • Assists guests and clients via the telephone and in person, prepares signage and ferns for weddings, assists with group check-ins/outs, answers the phone, creates purchase orders, and assists with cleanliness and organization of the departmental office.
  • Other duties as assigned.

Primary Contacts:

Campus employees and students

Supervision Exercised:

None

Supervision Received:

Works toward a previously defined objective with little daily supervision and uses a wide range of procedures to accomplish goals, and plans, and arranges own work referring problems to supervisor.

Qualifications Education:

A High school diploma required

Experience:

Administrative support experience.

A commitment to diversity, equity, and inclusion.

Skills, Attributes

Customer Service:

  • Exhibit excellent student/faculty/ staff customer service orientation in providing service in all responsibilities and interactions

  • Demonstrate creative problem-solving in handling people and situations

  • Adapt willingly and quickly to changing priorities, responsibilities, and student-parent-faculty-staff customer needs and expectations; anticipate and identify student-parent-faculty-staff customer needs

  • Exhibit open and inclusive language in dealing with students, faculty, staff, and guests

Teamwork:

  • Collaborate well with others and help make the Student Affairs Office a cohesive group

  • Communicate, cooperate and collaborate well with others to achieve common office, division, or university goals

  • Willingly assists in various responsibilities as appropriate within the Student Affairs Office and other areas of the university as appropriate as required during high service demand times

Communication:

  • Develop and nurture an effective, productive, and respectful rapport and working relationship with students, parents, faculty, and staff co-workers, and various campus and community constituencies while maintaining an appropriate level of professionalism

  • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity

  • Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking

  • Communicate information clearly and concisely and listen well to others

Accuracy:

  • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions

  • Check the accuracy of the information that is provided to others.

Initiative:

  • Take immediate and independent action when necessary assuming initiative for creative problem solving

  • Accomplish tasks with follow through to completion

  • Adapt willingly and quickly to changing priorities, responsibilities, and functions within the department and/or position

Technical:

  • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office, including Word, Excel and Outlook, Internet, CARS, copier, fax machine

Work Environment, Physical Demands:

  • Standing or sitting in one position for long periods. Office service hours; computer data input; multiple concurrent tasks with constant service interruptions; faculty and student contact; strict confidentiality; detailed work; occasional evening or weekend hours for move-in at the start of the academic year

To apply, please upload a cover letter, resume, and contact information with three professional references on our website.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer

Organization

Mount St. Joseph University delivers high-quality academicshands-on experiential learning and personalized attention from faculty and staff dedicated to your success. We consistently live a culture of ethics and service in everything we do.

A Mount education is based on an interdisciplinary liberal art and professional curricula emphasizing values, integrity, and social responsibility.

High-quality academics

Our highly interdisciplinary, liberal arts curriculum challenges students to think outside their major and connect diverse subject matter. A robust offering of majors, double majors, and minors prepares you for a successful future.

Read more about our high-quality academics the majors, minors, and programs offered.

Cooperative and experiential education

The Mount is dedicated to you, our students, in delivering hands-on experiential learning needed to build confidence and future professional success. Nearly one-third of students who participate in cooperative education (co-op) accept full-time employment with their co-op employers.

 

 

Find Us
Telephone
513-244-4854
Location
5701 Delhi Road
Cincinnati
Ohio
45233
US

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