Contract Administration Manager I

Job Details



University of California Irvine

Contract Administration Manager I



Updated: May 5, 2022
Location: UC Irvine Campus
Job Type:
Department: Design & Construction Services


Job Opening ID: 35449Reports To: Associate Vice ChancellorWorking Title: Contract Administration Manager IDepartment: Design & Construction ServicesBargaining Unit: 99FLSA: ExemptPayroll Job Code: 000552Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. Design & Construction Services role is to support the University's strategic plan through the design and construction of new and renovated facilities. We are committed to innovation, quality and value while being stewards of the University's valuable resources as we focus on the mission of UCI's brilliant future. Manages business contract function for Design and Construction Services department including personnel administration. Counsels departments and is point of contact and liaison with private sector entities and governmental agencies, to further organization business objectives, Manages relational process from publicizing and interacting with prospective partners to executing agreement and work authorizations, including beyond contractual responsibilities such as upcoming work, PRAs and handling union requirements, Provides broad range of services to organizational units related to non-research business agreements with full responsibility for outcomes related to the Pre-Bid Planning, Prequalification, Solicitation, Proposal and Bid Evaluation, and Award phases of contract administration. This includes preparing solicitation, selection and contract execution of the Design Builder and/or General Contractor as well as Design and Engineering Professionals Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Provides guidance to subordinates to achieve goals in accordance with established policies. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. Compensation Range: commensurate with experience Department Website: https://designandconstruction.uci.edu/ Required: 10 or more years of experience in design and construction contract management 5 or more years in a supervisory capacityBachelor's degree in related area and / or equivalent experience / training.Strong knowledge and skills in all aspects of contract administration, including all applicable laws, rules, regulations, guidelines, Public Contract Code and policies. Strong knowledge and skills in personnel administration, including selection, training, leadership, mentoring, evaluation, and as required taking corrective action. Strong written, verbal, and interpersonal communication skills, including excellent ability to deal with broad and diverse constituencies using strong customer service orientation and skills. Strong negotiation, persuasion and political acumen skills. Thorough knowledge and skills in design and construction of capital projects and facility renovations including Job Order Contracts (JOC) Strong knowledge and understanding of design build project delivery Thorough knowledge of documentation control and labor compliance and reporting related to contracts Preferred: Thorough knowledge of UCI organization including its infrastructure, goals, objectives, achievements, rules, regulations and policies with public institution expertise Special Conditions Required: Must pass a background check. Must be available to work outside of regular business hours Must comply with UC vaccine policy Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected] Job Opening ID: 35449Reports To: Associate Vice ChancellorWorking Title: Contract Administration Manager IDepartment: Design & Construction ServicesBargaining Unit: 99FLSA: ExemptPayroll Job Code: 000552Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. Design & Construction Services role is to support the University's strategic plan through the design and construction of new and renovated facilities. We are committed to innovation, quality and value while being stewards of the University's valuable resources as we focus on the mission of UCI's brilliant future. Manages business contract function for Design and Construction Services department including personnel administration. Counsels departments and is point of contact and liaison with private sector entities and governmental agencies, to further organization business objectives, Manages relational process from publicizing and interacting with prospective partners to executing agreement and work authorizations, including beyond contractual responsibilities such as upcoming work, PRAs and handling union requirements, Provides broad range of services to organizational units related to non-research business agreements with full responsibility for outcomes related to the Pre-Bid Planning, Prequalification, Solicitation, Proposal and Bid Evaluation, and Award phases of contract administration. This includes preparing solicitation, selection and contract execution of the Design Builder and/or General Contractor as well as Design and Engineering Professionals Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Provides guidance to subordinates to achieve goals in accordance with established policies. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. Compensation Range: commensurate with experience Department Website: https://designandconstruction.uci.edu/ Required: 10 or more years of experience in design and construction contract management 5 or more years in a supervisory capacityBachelor's degree in related area and / or equivalent experience / training.Strong knowledge and skills in all aspects of contract administration, including all applicable laws, rules, regulations, guidelines, Public Contract Code and policies. Strong knowledge and skills in personnel administration, including selection, training, leadership, mentoring, evaluation, and as required taking corrective action. Strong written, verbal, and interpersonal communication skills, including excellent ability to deal with broad and diverse constituencies using strong customer service orientation and skills. Strong negotiation, persuasion and political acumen skills. Thorough knowledge and skills in design and construction of capital projects and facility renovations including Job Order Contracts (JOC) Strong knowledge and understanding of design build project delivery Thorough knowledge of documentation control and labor compliance and reporting related to contracts Preferred: Thorough knowledge of UCI organization including its infrastructure, goals, objectives, achievements, rules, regulations and policies with public institution expertise Special Conditions Required: Must pass a background check. Must be available to work outside of regular business hours Must comply with UC vaccine policy Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]

To apply, visit https://careersucirvine.ttcportals.com/jobs/9496774-contract-administration-manager-i





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Organization

Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

With more than 33,000 students, 1,200 faculty members and 10,000 staff, UCI is among the fastest-growing campuses in the University of California system. Increasingly a first-choice campus for students, UCI ranks among the top U.S. universities in the number of undergraduate applications and continues to admit freshmen with highly competitive academic profiles. Orange County’s second-largest employer, UCI generates an annual economic impact on the county of $5 billion.

UCI is a center for quality education that honors classic instruction while incorporating the best new scholarship. U.S. News & World Report consistently ranks UCI among the nation’s best universities. Achievements in the sciences, social sciences, social ecology, arts, humanities, medicine and business also have garnered numerous national rankings for UCI’s schools, departments and programs. Three UCI researchers have won Nobel Prizes – most recently Irwin Rose, in chemistry, in 2004.

Interdisciplinary research, a UCI hallmark, is evident in the California Institute for Telecommunications and Information Technology, or Calit2, Newkirk Center for Science and Society, Center for the Study of Democracy, Institute of Transportation Studies, Institute for Genomics and Bioinformatics, and innovative instructional programs in biomedical engineering, international studies, global cultures, arts and technology, and other collaborations.

The university is dedicated to excellence through diversity and to the goal of reflecting equity and inclusion in our faculty, staff and student populations. Faculty and staff diversity affinity groups foster cross-departmental social interaction, professional networking, cultural competencies, recruiting and mentoring.

Committed to the Community

UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

The university is also addressing the needs of the community and growing world population in an environmentally sustainable way. From the development of new and reliable processes for electricity and alternative fuels to critical water and waste management solutions, UCI consistently tops the list in Sierra magazine’s “Coolest Schools” report, its annual sustainability ranking of U.S. colleges and universities.  

A hub for innovation and entrepreneurship, the university collaborates with the community on many strategic partnerships such as UCI Applied Innovation , a center which brings campus-based discoveries together with Orange County’s vibrant business sector to support job creation and economic growth. Development also continues on the 185-acre University Research Park adjacent to campus, where R&D companies enjoy collaborative opportunities in medical research, biotechnology, engineering, computer science and business.

UCI is benefiting the community and the world in countless ways through its scholarly, scientific, creative and economic contributions. On its way to becoming a flagship UC campus and one of the nation’s very best universities, UCI has embarked on a strategic plan that will ensure the campus continues to inspire excellence as it fulfills its research, teaching and public service missions in the decades ahead.

Find Us
Website
Telephone
949-824-5011
Location
University of California, Irvine
Irvine
CA
92697
US

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