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** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description Summary
The Director of Field Placements and Student Competitions is responsible for the administration of Wake Forest Law’s externship program and student competition teams. By building relationships with lawyers and others in the legal community the incumbent will cultivate placement opportunities and match students interested in the program with those opportunities. They will also be responsible for ensuring that students and placements meet requirements set by the law school and the ABA, as well as maintaining the necessary records and marketing materials to make the program a success. Additionally, the incumbent will organize and manage our competition teams (moot court, trial bar, etc.) to ensure practice opportunities are provided to our students.Job Description
This position reports directly to the Associate Dean of Experiential Education and works closely with the Office of Career & Professional Development. Will recruit external adjuncts and coaches for course work and trial teams. Works in the Law School community as well as the external legal community. Responsible for budgets and restricted funds related to externships and trial teams.
- JD and 3-5 years of relevant experience.
- Ability to network, cultivate, build, and maintain strong relationships throughout the bar, with alumni and partners of Wake Forest University.
- Strong organizational skills, attention to detail, and ability to write administrative process for programs.
- Written and oral communication skills
- Ability to operate independently, make strategic decisions, and manage projects from start to completion with little oversight or direction
- Understanding of the goals of experiential education.
- Basic understanding of the functioning of a law office and the skills necessary to succeed in practice.
- Experience as a practicing attorney, or some pre-existing relationships within the Bar, particularly the Forsyth County Bar
- Experience with academia or externships.
- Experience with Symplicity
Field Placements and Outreach
- Cultivate relationships with potential supervising attorneys through outreach to alumni and interested partners with the law school.
- Meet with students to understand interest, preference, and post-graduation goals, and reach out to potential supervisors based on knowledge of their practice, personality and ways they would interact well with the student.
- Review externship requirements with students, including requirement to pay tuition for summer externship, hours requirements, etc.
- Instruct students on the application process and requirements for the program.
- Assist with the development of supervising attorney expectations by outlining educational experience for students vs free labor.
- Provide training on best practices for externships.
- Draft work plans with attorneys that outline the placement opportunity, skills that will be acquired, and learning that will occur.
- Provide student resumes to supervising attorneys and other documents/information for background, best practice, and approval.
- Facilitate the introduction between the student and the potential placement.
- Develop strong working relationships and communicate frequently with the Office of Career and Professional Development and the Pro Bono Office, as well as the Law Alumni Director.
- Keep up to date with best practices and new ideas in the experiential education field, particularly as pertains to externship programs and their administration. Participate in legal experiential learning community via listservs and conferences.
- Support the courses associated with Field Placements by recruiting adjunct faculty to teach.
- Manage and organize trial advocacy courses which include a seminar and accompanying labs.
- Review course material with Associate Dean of Experiential Education and Assistant Dean of Academic Affairs. Ensure that course prep and syllabus align with academic goals of Experiential Education and Wake Law School.
- Assess which course component works best for the student’s proposed externship placement (litigation, transactional, public) and ensure their enrollment in that course.
- Assist faculty with finding guest speakers for particular course subjects.
- Develop a solid working relationship with faculty teaching the course component of the various externship courses. Strategically hand off relationships with student and attorney supervisors to the faculty so that faculty can enter relationships with both educated on objectives and discussions that have already occurred.
- Investigate student practice rule applicability for each student enrolled and provide necessary documents to respective state bars.
- Conduct due diligence on each prospective student’s suitability for various placement opportunities with faculty, staff, and other references.
- Provide a list of students approved for enrollment (e.g. who have secured a placement) in each course to the registrar.
- Maintain an ongoing list/database of placements– both current and past. Keep records on supervising attorneys, contact information, feedback from students about experience at placement, and feedback from placement on their preferences.
- Keep up to date with ABA Standards regarding field placements, and update the materials provided to attorney supervisors, as well as the faculty and students on any changes.
- Maintain (and potentially develop/further develop) records of memoranda of understanding as required under ABA Standard 304(d)(i) and (iv).
- Refine materials provided to attorney supervisors based on their feedback, student feedback, trends, etc.
- Publicize the various externship programs and their application deadlines with students via email and on campus information sessions/externship fair.
- Work with IT to ensure that the law school website contains accurate information about program components, online applications for each course are up to date, and to put electronic signage up advertising programs.
Manage Competition Teams
- While working directly with students, manage the competition team processes and all surrounding tournaments and events.
- Organize team goals and objectives and build processes outlines for consistent practice and application.
- Work with a variety of Faculty to build programming aspects and increase participation and interest.
- Understand and administer the application process. Maintain records.
- Establish selection and travel process that is equitable amongst groups.
- Recruit students, witnesses, and coaches for teams.
- Draft contracts or job descriptions as needed.
- Work with Law School departments to ensure administrative, employment, and financial processes are followed.
- Manage competition team budgets. Track spending and plan for expenses and savings.
- Coordinate with host locations such as various law firms or other universities.
- Assist in team booking and registration for various competitions.
- Publicize the various team competitions and their application deadlines with students via email and on campus information sessions.
- Work with IT to ensure that the law school website contains accurate information about program components, online applications for each competition are up to date, and to put electronic signage up advertising programs.
Additional Job Description
- Participate in Law School wide functions.
- Attend events related to Careers, Professional Development, Experiential Education, and other areas related to this position.
- Provide information sessions to Faculty, Students and Staff about opportunities within the department.
- Attend Forsyth County Bar Association events, as well as events put on by other bars and professional groups.
- May perform additional or other work as assigned.
In an effort to protect the health and safety of the campus community, all faculty and staff positions, excluding staff who perform duties exclusively at Graylyn Conference Center, are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine prior to their hire date. Once hired, faculty and staff must maintain full COVID-19 vaccination status throughout their employment at Wake Forest University. Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation.Time Type Requirement
Full timeNote to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.