Assistant Director-Academic Advising

Clayton State University
Clayton State University

View more

Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job Title: Assistant Director-Academic Advising
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 240226
About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Job Summary This position will be responsible for leading an advising team in the execution of an academic advisement strategy that supports retention, progression, and graduation of students across several degree programs in Clayton State University’s Center for Advising and Retention.

  • Supervise and evaluate full-time academic advisors.
  • Identify structural weaknesses in the Center for Advising & Retention and associated College's policies, procedures and systems and recommend improvements
  • Promote effective teamwork and communication among all departments and other campus units capable of improving success, persistence and timely graduation.
  • Provide oversight for the training for new and veteran advisors regarding policies, procedures and best practices in academic advising
  • Serves as a liaison to the associated academic colleges and departments
  • Serve on University and College committees
  • Lead committees and work groups within the Center for Advising & Retention
  • Monitors, advises, and track the retention, progression and graduation of all students within assigned population.
  • Act on resolution recommendations from academic advisorsAdvise students regarding academic programs, curricula, and course selections.Maintains students’ files updated throughout their academic careers and makes changes to records as necessary.Disseminates information on university policies and procedures to faculty, parents, students, etc.Provides assistance and advisement to students in the areas of program admission requirements, registration, probation, academic suspension, and other academic policies and procedures.
  • Conduct orientation sessions for groups of incoming students.
  • Audits student records for curriculum, major, graduation requirements.
  • Evaluates and determines transfer credits; researches course descriptions to determine transferability.
  • Compares transcripts with entrance and graduation requirements and advises students on appropriate actions.
  • Refers students with academic discrepancies to proper officials for further action.
  • Assists in the preparation of special reports relating to enrollment and related matters.
  • Evaluates and maintains student records for degree requirements using academic evaluation system. Monitors student registration activities and academic performance/progress.
  • Coordinates communications to students regarding course scheduling, core and major requirements, academic resources etc., etc.
Required Qualifications
  • Minimum of a Master’s degree in a related field.
  • Five or more years of progressive experience in undergraduate academic advising or an equivalent of education and related experience.
Knowledge, Skills, & Abilities
    Knowledge of student information systems (for example, BANNER) is preferred.; knowledge of academic fields for advising disciplines; Knowledge of Microsoft Office Suite; Knowledge of Degree Audit tools (DegreeWorks is preferred)Knowledge of use of Target X to inform advising and retention practices Excellent oral and written communication skills; effective organizational skills and time management skillsMust be flexible and be able to prioritize and to function independently with minimal supervision; must be able to work cooperatively and diplomatically with superiors, peers, students, and outside agencies; ability to function with a diverse student population with varied academic backgrounds, special needs, and multicultural issues; ability to work flexible schedules (some evenings and Saturdays are required).
Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.

Other Information
  • This is not a supervisory position.
  • This position does not have any financial responsibilities.
  • Yes, this position will be required to drive.
  • This role is considered a position of trust.
  • This position does not require a purchasing card (P-Card).
  • This position may travel 1% - 24% of the time
  • This position does not require security clearance.


As an outstanding comprehensive metropolitan university located 15 miles southeast of downtown Atlanta, Clayton State University has come a long way since its inception 40 years ago.clayton_state_university1.jpg

The University first opened in September 1969 as Clayton Junior College with Dr. Harry S. Downs as founding president and an enrollment of 942 students. The Board of Regents of the University System of Georgia elevated it to baccalaureate status as Clayton State College in 1986 and university status as Clayton College & State University in 1996. The school’s current designation as Clayton State University was approved in 2005.

clayton_state_university2.jpgSince Downs’ retirement in January 1994, the University has had two presidents; Dr. Richard A. Skinner, who took office upon Downs’ retirement, and Dr. Thomas K. Harden, who took office in June 2000. When Harden was named chancellor of the University of Wisconsin Green Bay, Dr. Thomas J. "Tim" Hynes, Jr., was appointed interim president, starting on May 18, 2009. The current enrollment is in excess of 6,000 students and the school provides a multitude of undergraduate degree credit programs that—in the words of the university’s mission statement—provides "career-oriented education with a solid liberal arts foundation."

In addition to more than doubling its undergraduate degrees over the past 10 years, Clayton State also has added seven graduate programs in the past three years. The first, the Master of Arts in Liberal Studies, began in 2006. Since then, the Master of Science in Nursing, the Master of Health Administration and the Master of Business Administration all began in 2007, and the Master of Arts in Teaching (MAT) programs, MAT - English and MAT - Mathematics, in 2009. The Master of Archival Studies is scheduled to begin in 2010.

The past five years at Clayton State have also been highlighted by the establishment of the first joint state and federal archives facilities adjacent to campus, the institution of a comprehensive strategic planning process, the reaffirmation of the University’s accreditation by the Commission on Colleges of the Southern Association of Colleges and Schools and the opening of the Clayton State – Fayette instructional site in Peachtree City. In a six week period between August and October 2008, the University dedicated three new buildings; the University’s first student housing, the Student Activities Center and a new building for the AACSB-accredited School of Business.


Clayton State is also home to Spivey Hall, the finest small performance facility in the Southeast. First opened in 1991, Spivey Hall is known locally, nationally and internationally for presenting the best in jazz and classical music as well as an education outreach program that serves tens of thousands of school children from throughout metro Atlanta annually.

Mission Statement
Degrees & Majors Authorized
Compliance, Ethics, and Reporting Hotline

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert