Requisition Number:38955Location: Boulder, Colorado Employment Type:Classified StaffSchedule:Full-TimePosting Close Date:15-May-2022Date Posted:03-May-2022 Close All
Job SummaryThe University of Colorado Boulder encourages applicants for the Global Residential Academic Program (RAP) Program Manager position! In this position, you will provide incoming Freshmen residents with resources to help with the transition onto campus and into the CU Boulder community. Everyday, through administrative and programmatic coordination, you will serve as a point of contact for external (student-facing) and internal (colleague-facing) operations. Activities including office coordination, student guidance, student activity facilitation, student employee supervision, and fiscal and curriculum information management.
In our ever-shrinking world, those who are most knowledgeable about international issues will enjoy the greatest success. The Global Studies Residential Academic Program works to promote global awareness and provide core curriculum classes for Anthropology, International Affairs, Geography, Political Science, and other majors within the College of Arts and Sciences.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We AreThe College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems.
The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.What Your Key Responsibilities Will BeProgram Manager
Student Registration Coordinator
- Represents the RAP and makes decisions regarding the program in the absence of the Director.
- Assists students with their transition into university life, providing guidance concerning university procedures, help with personal issues, and referrals for all their needs.
- Acts as the primary contact person for all students, faculty, staff, and the general public.
- Designs, develops, integrates and maintains information databases to provide statistical reports needed to accomplish the work of the RAP.
- Proactively learns new policies, and attends trainings.
- Uses organizational skills to maintain the successful operation of the office, filing systems, manuals, and correspondence.
- Manages correspondence with other campus departments, and plays the essential liaison role between student and the campus.
- Collaborates with multiple campus departments including:
- New Student Welcome/Family Programs (for on-boarding new students and their parents)
- Registrar Office, A&S Academic Advising and Coaching (help faculty and students with change of record and petition forms)
- Bursar's Office (for processing RAP fees) Scholarship Office, and other financial offices as needed.
- Parking Services
- University Bookstore
- Office of Information Technology (OIT)
- Office of Planning, Budget and Analysis
- Provides oversight for orientation and registration processes, ensuring that all individuals are notified of pertinent information and guidelines.
- Develops and applies efficient procedures for registration of RAP students into their RAP courses each semester.
- Determines the most effective process to advertise the RAP program to students, and determines enrollment limits for courses to accommodate incoming first-years.
- Registers incoming first-years during summer orientation, and hires and directs student assistants in the registration process.
- Registers and maintains students’ schedules in Campus Solutions throughout their entire first year in accordance with campus guidelines.
- Manages financial functions for the RAP. These duties include keeping track of funds in all program speedtypes (accounts) and working closely with the Financial Service Center (FSC) and the Procurement Services Center (PSC).
- Develops and implements the RAP budget for the academic year, using financial information provided by the A&S Dean’s Office.
- Audits all the financial reports and payroll rosters each month.
- Coordinates orders of all necessary supplies, and equipment, and authorizes approval for purchase.
- Chooses proper equipment by researching options, visiting retailers, talking to Buying and Contracting agents, and the CU MarketPlace.
- Creates and approves journal entries for other campus purchases and services. Fiscally responsible for using the tax-exempt Procurement Card of program purchases.
Supervisor of Student Hourly Workers
- Makes recommendations on curriculum to the Program Director based on enrollment histories, student demand, and the requirements of the College of Arts and Sciences.
- Coordinates with academic departments to reserve spaces in labs and courses (that facilitate the RAP mission) taught outside of the residential building.
- Contacts all faculty to determine available days and times, coordinates scheduling of instructors and rooms, and builds schedules within the Campus Solutions system in a timely manner.
- Coordinates and helps plan co-curricular activities.
Human Resources/Payroll Liaison
- Hires, oversees, trains, and mentors student hourly workers. Instructs them on job responsibilities, supervises their work, and ensures that all components of the activities they will participate in, including field trips, are planned and in place.
- Determines that all activities are safe and that students are prepared. May write recommendation letters as requested by student employees.
- Ensures that hiring paperwork is complete and correct for new hires and continuing faculty (including l-9s and W-4s), supervises the payroll and records maintenance, and writes letters of offer for all faculty and lecturers.
- Completes all necessary paperwork to pay guest speakers’ honoraria, including scope of work paperwork for any outside vendors.
What You Should KnowThis is a predominantly in-person position but certain tasks may be done remotely following the training period.
All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement
. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.What We Can Offer The salary range for this position is $51,000-$53,556.Benefits The University of Colorado offers excellent benefits
, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder
. Be StatementsBe collaborative. Be impactful. Be Boulder.What We Require
- 5 years of experience in an occupational field related to the work assigned to the position.
- Appropriate education will substitute for the required experience on a year-for-year basis.
What You Will Need
- Excellent customer service.
- Excellent written and oral communication skills.
- Strong analytical, problem-solving and interpersonal problem-solving skills.
- High degree of professionalism and able to maintain confidentiality.
- Capacity to work effectively in an environment with multiple interruptions.
- Ability to establish and maintain positive and cooperative working relationships.
- Ability to work independently and as a member of a team.
- Organizational skills and ability to manage multiple complex priorities.
- Proficiency using Microsoft Suite, Word, Power Point, and Excel.
- Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
- Willingness to work a flexible schedule that may include evening and/or weekend events.
What We Would Like You To Have
- Bachelor's degree.
- Experience managing a program or business.
- Supervisory experience.
Special InstructionsTo apply, please submit the following materials:
- A current resume that includes date ranges and whether the position was full-time or part-time.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
- DD-214 for veteran applicants.
If using the educational substitution for experience: proof of degree or transcripts.
- Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to [email protected] (mailto:[email protected]) or send via fax at 303-492-4693 and reference the job to which you are applying.
We may request references at a later time.
Please apply by May 15, 2022 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs
Select here for additional information regarding Classified Staff positions: https://www.colorado.edu/jobs/special-instructions-classified-staff-applicants
Posting Contact InformationPosting Contact Name:
Boulder Campus Human ResourcesPosting Contact Email: [email protected]