Instructional Assistant II, English Learning Center

Employer
Ohlone College
Location
Fremont, CA

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Employment Type
Full Time
Institution Type
Community College

Job Details

Ideal Candidate Statement:

The ideal candidate for the Instructional Assistant II position in the English Learning Center will:

· Work well with students

· Work collaboratively with staff and faculty

· Have knowledge of tutoring techniques

· Be familiar with working with software and applications for tutoring and tutor tracking

· Be able to learn and work with various types of instructional software

· Be able to multi-task and work in an environment with regular interruptions

· Be flexible and able to adapt to day-to-day changes

· Be able to speak in front of groups (e.g. provide orientation to students enrolled in English lab courses)

· Show attention to detail (e.g. administer and grade lab module/diagnostic tests; maintain student records and enter data; record and track student hours and assignments)

· Have a California Reading and Learning Association (CRLA) certification – any level(s)



• Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;

• The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Job Description Summary:

This is a 12-month, 100% Classified Position

DEFINITION:
Under general supervision, the position implements the District wide tutoring program by training District tutors based on the College Reading and Learning Association (CRLA) standards and provides other relevant district tutor training. The position conducts training sessions related to different levels of CRLA Certifications for tutors in multiple subjects. The position evaluates tutors to ensure successful completions of each level of training. This position recruits, hires, trains, and supervises tutors and non-classified ELC support (75%). In addition, the position also instructionally supports the English courses that require the completion of lab work that is performed in the English Learning Center (ELC – 25%). This position requires working into the evening.

Essential Duties:

ESSENTIAL DUTIES:
1. Conduct training sessions for District tutors to ensure that tutors are trained in successful tutoring practices that reflect CRLA standards; conduct other relevant District tutor training;
2. Verify the successful completion of different levels of trainings;
3. Ensure that tutors successfully complete trainings and are evaluated to determine if tutors are competent in CRLA standards and are able to achieve certification;
4. Update CRLA workshop manuals;
5. Tutor students in subjects related to reading and writing in transfer and non-transfer level college courses;
6. Review English individualized course work to check student progress, check the understanding of reading and writing content materials, sign off on completed English lab work and attendance;
7. Enter student grades into appropriate database;
8. Provide assistance in using various educational and tutoring software and learning platforms;
9. Monitor student activity and noise level of the ELC; open and close center rooms;
10. Monitor the checking out/in of instructional materials;
11. Delegates assignments to unclassified staff
12. Conduct the tutor recruitment and hiring process for the ELC and other locations;
13. Develop the work schedules of tutors;
14. Review tutor attendance records and payroll submissions;
15. Monitor the center budget to ensure the availability of funds to continue to staff the center, order office and tutoring supplies;
16. Develop reports related to tutoring functions and activities of the ELC;
17. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff and community.
18. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
19. Perform related duties as assigned.

Knowledge Skills and Abilities:

KNOWLEDGE OF:
1. CRLA tutor training standards
2. Best practices, concepts, and principles of tutoring
3. Principles of vocabulary, reading comprehension, spelling, and learning
4. Academic Center Management Software
5. Learning Management Software
6. Tutor training software
7. Video conferencing software
8. Data gathering software
9. English course specific software
10. General office software and equipment

SKILL TO:
1. Apply knowledge of CRLA tutor training standards to conduct trainings, coach tutors, and evaluate the performance of tutors in order to authorize certification
2. Apply knowledge of the principles of vocabulary, reading comprehension, spelling, and writing to conduct tutoring activities and assist students with the completion of lab work.
3. Use academic center management software to track tutoring data
4. Use learning management and tutor training software to make tutor training and resources accessible, relevant, and on demand
5. Use video conferencing software and applications to create online tutoring services.
6. Use course specific software to review student work, sign off on completed work, and assist students with use of the software
7. Use general office software and equipment to develop reports, track data, and communicate with District staff and students.

ABILITY TO:
1. Ensure that trainings, communications, and tutoring services exhibit sensitivity and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, District staff, and departmental visitors
2. Stay up-to-date with CRLA tutor training standards
3. Effectively coach and mentor tutors
4. Provide leadership and supervision for tutors and other non-classified employees
5. Effectively evaluate students’ learning needs to adjust tutoring support
6. Effectively guide students to District support services
7. Promptly report unsafe conditions in the ELC
8. Effectively monitor tutoring activities and resolve problems for tutors and tutees
9. Communicate effectively, orally and in writing
10. Develop and maintain effective working relationships with District staff, students, and departmental visitors

Preferred Qualifications:

MINIMUM QUALIFICATIONS
Any combination equivalent to a bachelor’s degree in English, literature or related field and two years instructional support experience.
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Physical Characteristics:

PHYSICAL DEMANDS
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ENVIRONMENTAL ELEMENTS
● Indoor office environment; learning center environment;

Salary Range:

CSEA Salary Schedule Range # 36

Min Salary Range:

$55,104 Annually

Mid Salary Range:

$60,768 Annually

Max Salary Range:

$70,368 Annually

Posting Number:

S177-14

Open Date:

05/02/2022

Close Date:

05/30/2022

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

HEALTH AND WELFARE BENEFITS

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:

Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:

A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:

Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Organization

The Ohlone Community College District is a multi-campus single community college district located in the southern portion of the San Francisco Bay in California. Serving almost 18,000 students per year, the District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark.

Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

Facts About Ohlone College

  • Ohlone serves almost 15,000 students per year at our Fremont and Newark campuses and online.
  • Ohlone offers more than 177 degrees and certificatescertificates, including 56 associate degrees (AA or AS), five associate degrees for transfer (AA-T or AS-T), 32 Certificates of Achievement, and 84 Certificates of Accomplishment.
  • Every year about 900 students transfer to baccalaureate colleges and universities, including 400 students to California State Universities, 200 students to Universities of California, 150 students to in-state private colleges and universities, and 150 students to out-of-state colleges and universities.
  • Over 700 students graduate with associate degrees or earn vocational certificates every year.
  • Ohlone College employs approximately 430 part-time and full-time faculty and 220 support and management personnel.

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