BUSINESS OPERATIONS ASSOCIATE I #00033532

Job Title: BUSINESS OPERATIONS ASSOCIATE I #00033532
Location: Rolla
Full/Part Time: Full-Time
Job ID: 41655
Hiring Department Student Design and Experiential Learning Center Application DeadlineOpen Until Filled Full Time/Part TimeFull Time, Benefit Eligible Salary$16.92 - $23.80/hourJob DescriptionThe Business Operations Associate supervises and manages the Student Design office, team logistics, tracking and budgeting functions, training, and HR timekeeping. This position is pivotal to the success of all student design teams’ ability to get to competitions and effectively function while there. Responsibilities include making sure that teams have the necessary training to procure the items for their builds, budget for the year, and use PeopleSoft to track and report team income and expenses. Assists with mentoring and guiding students to achieve their goals through experiential learning. Key Responsibilities
  • Organize, coordinate and procure all student design teams’ travel logistics for their testing, research and competitions (domestic and international trips) including, but not limited to hotel, meals, rental vehicles, and supplies. Organize shipping of materials for design teams and follow all rules and regulations for shipping hazardous and other complex materials, as needed. Handle issues that arise while student design teams are traveling, day or night. Manage fleet operations and maintenance to be prepared for team's travel.
  • Track Design Center finances by processing, updating, recording and maintaining daily financial activities of the Design Center and Student Design team accounts. Gather, prepare and report monthly, or as needed, the financial status of the Student Design Center and Student Design teams to the Director. Track and report all sources of income in monetary and gift-in-kind donations from alumni, campus community, corporate sponsors, merchants and team/staff notifications.
  • Receive and deposit income from Student Design Team fundraisers; process staff expense reports and credit card reconciliations; process payment vouchers and related processes; monitor all activity in the credit card system; monitor Student Design budget and advise the Director on the yearly budget formulation. Assist and mentor student design teams with budget planning.
  • Supervise office staff and student workers. Communicate with student workers and assign daily activities, projects or tasks. Answer phone, route calls, respond to inquiries, and handle issues as they arise. Provide back up support to front desk staff.
  • Plan and organize Student Design student training events and activities. Train and support Design Team students in the functionality and available purchasing avenues that follow university policies and guidelines. Train and mentor students in understanding their financial parameters and how to utilize Peoplesoft to track and report their team income and expenses; and how to develop a cash flow analysis approach to team operations to ensure efficient and accountable operation.
  • Mentor and guide student to follow University of Missouri Policy in purchasing, accounting, travel regulations, logistics and recommended best practices.
  • Perform timekeeper and/or time approver duties including reviewing timesheets, leave accruals, and making corrections as necessary. Audit T&L for timesheets requiring approval. Contact time approvers to review and approve time sheets and notify appropriate individuals of actions taken for appropriate communication to affected employees. Work closely with management team and/or staff to resolve issues and provide guidance on proper application of pay practices, earn codes, and work time documentation and processing.
  • Manage hiring of office support positions, shop personnel, and students. This includes reviewing applications, interviewing, and making recommendations to the Director for final hire approval.
    • Minimum Qualifications

      A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

      Preferred Qualifications
      • Previous experience with accounts payable, accounts receivable, or performing accounting functions.
      • Working knowledge of multiple reporting databases and Microsoft Office Suite
      • Prior work experience displaying strong evidence of sound time management, initiative, organization, responsibility, and professionalism
      Comments

      The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.

      Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

      All job offers are contingent upon successful completion of a criminal background check.

      Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

      The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.

      Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.

      EEO IS THE LAW

      To read more about Equal Employment Opportunity (EEO) please use the following links:

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