Admissions Operations Coordinator

Job Details

Admissions Operations Coordinator

Job Details
Job Location : Main Campus - SAN RAFAEL, CA
Position Type : Staff - Full Time
Travel Percentage : None

Position Summary
The Admissions Operations Coordinator is a vital member of the Office of Admissions Operations. This position is responsible for processing and ensuring the integrity of admissions data and materials and managing applications throughout the complete admissions cycle in Technolutions Slate CRM. In addition, the position will manage admissions' main calendar, coordinate all campus visits, and supervises student workers. This position works closely with the undergraduate admissions, graduate admissions, and registrar's office.


CRM System Administration
  • Maintain data accuracy, integrity, quality, and retention.
  • Manage the Record Consolidation process to ensure clean data.
  • Create, edit, and run queries and reports in Slate for various audiences and reasons (including mailings and events).
  • Remain competent and current on systems and the admissions profession through self-directed professional reading, developing professional contacts with colleagues, and attending professional development courses/conferences (as budget allows).

  • Admissions Calendar Management
  • Maintains and manages the master admissions calendar.
  • Tracks and maintains all appointments in Slate via scheduler & the events folder.
  • Coordinates undergraduate and graduate campus tours with the admissions offices.

  • Admissions Operational Support
  • Prepare, print, and process various letters and correspondence to applicants at multiple points through the admissions cycle.
  • Support the Graduate and Undergraduate Admissions Offices by coordinating in-house mailings (such as the Admit Packets) and maintaining inventory, leading in-house assembly, and confirming mailing.
  • Inventory control of operation’s office materials (letterhead, envelopes, business cards, name tags, etc.) and supplies, ordering as needed in consultation with the Director of Admissions Operations.
  • Provide effective and efficient processing of all electronic application materials received from a variety of sources, including, but not limited to, reviewing documents, uploading, and linking to student records.
  • Provide effective and efficient processing of all paper application materials, including, but not limited to, opening mail, reviewing documents, scanning, uploading, and linking to student records.
  • Data entry into Slate.
  • Provide excellent customer service for all constituents (prospective students, current students, alumni, faculty, staff, and others), focusing on individual attention and friendly interaction that includes in-person, phone, and email communication and contacts.
  • Oversee the process of closing each term by including paper files for the Registrar’s Office, and archiving paper records following department policy.

  • Supervision and Leadership
  • Hire, train, supervise, and evaluate Admissions Operations Student Workers.

  • Other
  • Answer the admission and campus main lines as needed and provide appropriate assistance.
  • Cover welcome desk as needed.

  • Perform other duties as assigned.

    Required Qualifications
  • Bachelor’s Degree or combination of education and equivalent experience in customer service or department operations
  • Minimum two years of administrative experience
  • Knowledge of admissions procedures and policies
  • Exceptional interpersonal, verbal, and written communication skills are required.
  • Proven proficiency with relational databases and data integrations
  • Strong time-management and organizational skills, high attention to detail, ability to work in a multi-tasked, deadline-driven environment
  • Ability to work independently and as a member of a team
  • Ability to maintain accurate and concise information in systems
  • Proficiency with all Microsoft Office applications

  • Preferred Qualifications
  • Supervisory experience
  • Experience with Technolutions Slate

  • Additional Position Information
  • Priority will be given to applications submitted by May 18, 2022; however additional applications may be considered until the position is filled
  • Must be willing to consent to a background check

  • To apply, visit

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    Working at Dominican University of California

    Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach.

    The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.


    Dominican University of California educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community, and service into their daily lives. The University is committed to diversity, sustainability, and the integration of the liberal arts, the sciences, and professional programs.

    Academic Life:

    Dominican’s focus on interdisciplinary studies provides a challenging academic environment with four schools, 24 majors, and an average class size of 16.

    In the sciences, the University excels at involving undergraduates in sophisticated research projects that enable students to present at national academic conferences and publish alongside their faculty mentors in peer-reviewed journals.

    In the humanities, students may combine dance and musical performance with the study of philosophy, literature, world cultures, and religion. 

    Dominican offers strong undergraduate professional programs in business, education, and nursing. There are also graduate offerings in these disciplines, as well as in counseling psychology and occupational therapy. 

    Dominican Diversity:

    Dominican students come from across the United States. Although primarily from the Bay Area and Northern California, students come from 18 countries, including Brazil, China, Ireland, Japan, Russia, Spain, Taiwan, Thailand, and  Turkey.

    More than 80 percent of undergraduate students attending Dominican receive some form of financial aid, allowing students from diverse backgrounds to further their education. The University focuses in global community outreach and bringing a diverse range of faculty and students to campus.

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.

    Find Us
    50 Acacia Ave
    San Rafael
    United States

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