Purchasing Specialist - 501805
The Purchasing Specialist is responsible for the daily procurement of food and non-food items. Works within established contracts and practices. Maximizes University resources in order to produce the best sourcing outcomes for the University.
The position performs some or all responsibilities, as assigned.
- Processes requisitions and places orders for food and non-food items on a daily basis. Confirms product quantities and quality of products purchased via established
- Compiles, generates, and distributes vendor and supplier pricing reports and grocery commodity reports to department directors and managers.
- Works with managers to ensure adequate supplies of product.
- Coordinates equipment work orders with off-campus service providers, from placement of orders through follow-up.
- Researches products, as requested.
- Collects and analyzes technical data, as needed.
- Collaborates with the Director of Purchasing on purchasing policies and procedures; participates in evaluating RFPs and negotiating contracts; assists in buying equipment.
- Manages process for approved vendors and ensures compliance. Tracks liability and health certificates, business licenses, and vendors.
- Coordinates process for foodservice exemptions approval, working with interdepartmental personnel, students, and vendors to ensure compliance.
- Manages the department’s care package program.
- Establishes and maintains department files and records.
- Provides purchasing software support, as needed.
- Processes invoices; resolves credit discrepancies with vendors related to quantity, price, and product concerns.
- Tracks and records capital inventory.
- Issues and secures department purchasing cards. Ensures PCI compliance.
- Tracks purchases and submits reports to obtain applicable rebates in a timely manner.
- Ability to maintain confidentiality of sensitive information and exercise high ethical standards.
- Ability to provide a high level of customer service to diverse internal and external constituencies.
- Ability to work independently, apply critical thinking and problem-solving skills, and adapt to changing situations in a busy and dynamic team-oriented environment.
- Ability to prioritize work assignments with strong time management and organizational skills.
- Ability to accurately enter data and work with strong attention to detail.
- Ability to communicate, verbally and in writing, with tact and diplomacy.
- Skilled in database management and basic research functions.
- Thorough knowledge of Microsoft Office Suite, and the ability to quickly learn new software programs.
EDUCATION & EXPERIENCE:
- Bachelor’s degree in a foodservice field, or associate degree in foodservice field plus 2 year’s foodservice experience.
- Minimum of two years’ experience with administrative support or purchasing functions, highly desirable.
- Familiarity with menu management and inventory software, highly desirable.
- Full-time, non-exempt position
- Monday – Friday, 8:00 a.m. - 4:30 p.m.; 7.75 hrs./day; 38.75 hrs./week
Pay Grade 5 (Hiring Range $18.24 to $24.17)
The University of Richmond requires COVID-19 vaccinations for all students, faculty, and staff. The University allows exemptions to this requirement for religious, medical and strong personal conviction reasons. All newly hired employees must report their status within the first two weeks of employment.
At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.
UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE