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Purchasing Specialist - 501805

Employer
University of Richmond
Location
Richmond, VA

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Purchasing Specialist - 501805

SUMMARY:

The Purchasing Specialist is responsible for the daily procurement of food and non-food items. Works within established contracts and practices. Maximizes University resources in order to produce the best sourcing outcomes for the University.

RESPONSIBILITIES:

The position performs some or all responsibilities, as assigned.

Procurement

  • Processes requisitions and places orders for food and non-food items on a daily basis. Confirms product quantities and quality of products purchased via established
  • Compiles, generates, and distributes vendor and supplier pricing reports and grocery commodity reports to department directors and managers.
  • Works with managers to ensure adequate supplies of product.
  • Coordinates equipment work orders with off-campus service providers, from placement of orders through follow-up.
  • Researches products, as requested.
  • Collects and analyzes technical data, as needed.
  • Collaborates with the Director of Purchasing on purchasing policies and procedures; participates in evaluating RFPs and negotiating contracts; assists in buying equipment.

Additional Responsibilities

  • Manages process for approved vendors and ensures compliance. Tracks liability and health certificates, business licenses, and vendors.
  • Coordinates process for foodservice exemptions approval, working with interdepartmental personnel, students, and vendors to ensure compliance.
  • Manages the department’s care package program.
  • Establishes and maintains department files and records.
  • Provides purchasing software support, as needed.

Financial Responsibilities

  • Processes invoices; resolves credit discrepancies with vendors related to quantity, price, and product concerns.
  • Tracks and records capital inventory.
  • Issues and secures department purchasing cards. Ensures PCI compliance.
  • Tracks purchases and submits reports to obtain applicable rebates in a timely manner.

QUALIFICATIONS:

  • Ability to maintain confidentiality of sensitive information and exercise high ethical standards.
  • Ability to provide a high level of customer service to diverse internal and external constituencies.
  • Ability to work independently, apply critical thinking and problem-solving skills, and adapt to changing situations in a busy and dynamic team-oriented environment.
  • Ability to prioritize work assignments with strong time management and organizational skills.
  • Ability to accurately enter data and work with strong attention to detail.
  • Ability to communicate, verbally and in writing, with tact and diplomacy.
  • Skilled in database management and basic research functions.
  • Thorough knowledge of Microsoft Office Suite, and the ability to quickly learn new software programs.

EDUCATION & EXPERIENCE:

  • Bachelor’s degree in a foodservice field, or associate degree in foodservice field plus 2 year’s foodservice experience.
  • Minimum of two years’ experience with administrative support or purchasing functions, highly desirable.
  • Familiarity with menu management and inventory software, highly desirable.

WORK HOURS:

  • Full-time, non-exempt position
  • Monday – Friday, 8:00 a.m. - 4:30 p.m.; 7.75 hrs./day; 38.75 hrs./week

SALARY STRUCTURE:
Pay Grade 5 (Hiring Range $18.24 to $24.17)

COVID-19:

The University of Richmond requires COVID-19 vaccinations for all students, faculty, and staff. The University allows exemptions to this requirement for religious, medical and strong personal conviction reasons. All newly hired employees must report their status within the first two weeks of employment.

ABOUT UR:

At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

Organization

Working at University of Richmond

Founded in 1830, the University of Richmond is one of America's premier private universities. The University blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. A nationally ranked liberal arts university, Richmond offers a unique combination of undergraduate and graduate programs through its schools of arts and sciencesbusinessleadership studieslaw, and continuing studies. The 350-acre suburban campus, including a 10-acre lake, is consistently cited by The Princeton Review as one of the most beautiful campuses in the nation.

With approximately 3,000 undergraduate students, Richmond offers 55 majors, 42 minors, and 12 concentrations at the bachelor's level. Graduate students can choose from six master's degrees programs, an MBA program, a juris doctorate, and six dual-degree programs in law. Continuing studies options include programs at the associate, bachelor, and master levels, in addition to numerous non-credit offerings.

Richmond faculty members are outstanding leaders in their fields. Of the 312 full-time faculty at the University, 98 percent hold doctorate or terminal degrees. Richmond has a student-faculty ratio of 9:1, with zero classes taught by teaching assistants. Our faculty members are in the classrooms and the labs, working closely with students to maximize their educational experiences.

U.S. News & World Report ranked Richmond one of the best liberal arts universities in the nation and in the top 35 for undergraduate research. BusinessWeek ranked The Robins School of Business in the top 20 nationally and fourth for academic quality, as well as among the top 15 part-time MBA programs. Kiplinger’s Personal Finance magazine named Richmond in the top 25 for best value among private colleges and universities

As locals like to say, Richmond is "easy to love" because of its rich history, stunning architecture, natural beauty and quality of life. It's been named one of the top cities in which to live and work by numerous national sources, including Forbes magazine. As the capital of Virginia, Richmond is home to the state legislature, a growing number of Fortune 500 companies and industries ranging from finance to agriculture. In fact, Forbes also recently ranked Richmond as the sixth best city to get a job in the U.S. Nearly one million people live in the Greater Richmond region and enjoy an array of cultural opportunities including 35 museums; numerous theatre companies; a symphony, a ballet and an opera; a thriving public forum; three professional, minor-league sports teams; a coliseum for major concerts and sporting events; and much more. Located just 100 miles south of Washington, D.C., Richmond is only 90 minutes from Virginia's beaches and 90 minutes from the spectacular Blue Ridge Mountains.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success.  In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

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