Project Manager #182770

Western Carolina University
Cullowhee, NC

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Posting Number:


Quick Link for Internal Postings:

Classification Title:

Public Communication Spec

Competency Level:


Working Title:

Project Manager #182770



Position Summary:

Employees at WCU may be required to submit to campus based COVID 19 vaccination or testing requirements.

The primary location of this position is on the main Cullowhee, NC campus.

The Project Manager is responsible for managing the oversight and production of projects that require multi-team collaboration from within UCM. S/he will set project timelines and priorities with the UCM leadership team, foresee project risks, and be responsible for delivering projects on-time and within budget for the UCM team and for client partners across campus, when applicable. S/he will collaborate with the leaders of the Marketing, Communications, and Creative teams, as well as designers, copywriters, photographers, videographers, web team, social media team, PR and communications team, media planners, and other content creators, and work successfully with internal clients as necessary to produce requested deliverables. Candidate must be well-versed and experienced in project management 101 and project management tools. You must know: 1) how to execute projects according to a determined timeline, methodology, scope, and budget, 2) how to track and report on progress, risk, and other issues, 3) when to diffuse issues or risks and when to escalate them, and 4) how to maintain quality control throughout the project lifecycle.

· Design and implement project workflow (with software component) with UCM leadership team, and track progress through a solid project plan· Work with UCM leadership to build creative brief for each major project· Determine project priorities and resource needs· Update the UCM leadership team on project workflows so team resources can be assigned or updated as needed· Forecast, construct, and manage project timelines· Track team workloads and resource needs to traffic projects effectively· Facilitate project kick-off meeting with appropriate UCM team members for major projects· Foster positive, long-term, and successful relationships with clients, partners, and vendors· Understand creative, marketing, and communications processes and timelines as well as client needs and manage project feedback through those lenses· Stay up to date on latest technologies and software in project management and make recommendations to UCM leadership when appropriate· Track progress of each project through a solid project plan and with the project management software· Ensure the on-time and on-budget delivery of projects· Manage high volume of projects (print, digital, social, environmental, events, campaigns) through all phases of the production process· Track and release files to partners and vendors as necessary· Write and/or review print or digital specs; prepare production estimates· Place orders for the production of print materials in compliance with procurement service policies and procedures· Ensure integrity of the University’s Visual Identity Guidelines in all projects· Cultivate relationships and solutions across all UCM departments· Keep all stakeholders informed of conflicts, delays or any other unusual situations· Introduce new project management processes and practices as needed. Identify, research and implement new tools, processes when needed.· Monitor and update project plans in project planning software on a daily basis· Adhere to best practices in project management including regular client meetings, documentation, budget tracking, and project briefs· Ensure files are organized and maintained through digital asset management and maintain version control

Knowledge, Skills, & Abilities Required for this Position:

· Solid analytical thinking and problem solving capability· Innate need to take initiative and proactively solve problems· Point out workflow concerns to UCM team leads and offer up solutions· Self-driven, responsible, and able to take ownership on projects· Extensive experience using a digital project management tool (currently Lytho)· Ability to multitask and focus in a busy work environment· Excellent organizational, time management and communication skills· Must be a collaborative team player who places a high priority on customer service, both internal and external· Exceptional organizational and prioritization skills and precise attention to detail

Minimum Qualifications:

Bachelor’s degree in a discipline related to the area of assignment; or equivalent combination of training and experience. All degrees must be
received from appropriately accredited institutions.

Preferred Qualifications:

· Bachelor’s degree and 2+ years of project management experience· Experience managing a high volume of projects through all phases of the production process· Demonstrated understanding of best practices in the industry and knowledgeable about the latest innovations in technology

Anticipated Hiring Range:


Position Type:

Permanent Full-Time

Number of Hours per Week:


Number of Months per Year:


Salary Band Range:

$29,743 - $77,204

Salary Grade:

For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 69.

Open Date:


Close Date:


Open Until Filled:


Special Instructions to Applicants:

Applicants must apply online. Please submit a cover letter, resume, and at least three professional references in order to be considered for the position.


Applicants must upload a DD-214 if claiming Veteran’s Preference.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

*Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit Proper documentation of identity and employability are required at the time of employment.

Credential Verification:

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.


Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]

University Safety:

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.


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About Us

Western Carolina University offers a collaborative community of faculty and staff eager to partner together to support the success of our students and our institution. We attract employees who are inspired to work in higher education because of the difference we can make together in the lives of the more than 10,000 students who study at WCU. For a few other reasons WCU is a great place to work:

Do you like being involved in the local community? So do we. We have robust service learning and community outreach efforts that invite students, faculty and staff to serve our local community in an ever-growing number of ways.

Western Carolina University has been named the Top Adventure College in the Southeast and Mid-Atlantic. Our main campus in Cullowhee is situated 15 minutes from the Great Smoky Mountains National Park and the Blue Ridge Parkway. We have a biking and hiking trail on campus and many more in the area.

We attract students who are eager to excel. WCU has the oldest and largest Honors College in the UNC system and is consistently among the Top 5 institutions nationally for undergraduate research projects accepted to the National Conference on Undergraduate Research.

We are a cultural hub for the region. Our College of Fine and Performing Arts produces professional-quality theater under the direction of Broadway star Terrance Mann, and our music programs are recognized as some of the best in the state. Our Pride of the Mountains Marching Band has been invited to the Macy's parade and the Tournament of Roses Parade.

Our healthcare programs are some of the most competitive in the southeast and are housed in an incredible LEED-certified facility complete with some of the best technology in teaching along with community clinics for applied learning.

For more information, please visit our website at


Western Carolina University (WCU) has been honored in multiple areas demonstrating our commitment to our students, faculty, staff and our community.  Our distinguished faculty includes national award-winning authors, nationally and internationally recognized experts, and winners of Emmy, O’Henry, and National Endowment for the Arts awards – to name a few.  WCU has been named a Top Green College by Princeton Review, is among the Top 5 for Undergraduate Research in the nation, and has been named by Kiplinger’s Personal Finance as a Best College Value.  Blue Ridge Outdoors magazine has named WCU the Number 1 Outdoor Adventure College for three years running.  The WCU Pride of the Mountains Marching Band is a Sudler Trophy recipient, having led the Macy’s Thanksgiving Day Parade and the Rose Bowl Parade.  WCU is ranked by U.S. News & World Report in the Top 12 Best Online Programs for the Military as well as #27 among institutions in the South for Best Colleges for Veterans.

Faculty and Staff are honored annually with a broad range of Teaching, Scholarship and service honors.  For more information, please visit our website at


Western Carolina University offers a wide array of high quality benefit plans from which to choose. These include comprehensive health and welfare insurance plans, a choice between two retirement programs, both of which provide a valuable retirement benefit, as well as optional retirement savings opportunities. Employees also benefit from a generous leave program. For more information please visit our benefits page at UNC Benefits

Diversity and Inclusion

Western Carolina University has a commitment to recruiting and retaining diverse employees who bring to our campus varied perspective and cultural understanding. Our Office of Equal Opportunity and Diversity Programs aspires to strengthen diversity as an integral component of excellence at WCU. Among public universities, our institution leads the region in student body diversity, and our diversity metrics are growing.

Mission and Vision

Our Mission (who we are):

To improve individual lives and enhance economic and community development in our region, state and nation through engaged learning opportunities in our academic programs, educational outreach, research and creative activities, and cultural activities. 

Our Core Values and Guiding Principles (what guides and inspires us):

Excellence in Scholarship, Teaching, and Learning

Collaboration with and Respect for our Communities

Free and Open Interchange of Ideas

Responsible Stewardship and Organizational Effectiveness

Organizational and Environmental Sustainability

Cultural Diversity and Equal Opportunity

Our Vision Statement (who we want to be):

To be a national model for student learning and engagement that embraces its responsibilities as a regionally engaged university.

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