SHRA1021PQuick Link for Internal Postings:
Public Communication SpecCompetency Level:
Project Manager #182770Department:
Employees at WCU may be required to submit to campus based COVID 19 vaccination or testing requirements. Knowledge, Skills, & Abilities Required for this Position:
The primary location of this position is on the main Cullowhee, NC campus.
The Project Manager is responsible for managing the oversight and production of projects that require multi-team collaboration from within UCM. S/he will set project timelines and priorities with the UCM leadership team, foresee project risks, and be responsible for delivering projects on-time and within budget for the UCM team and for client partners across campus, when applicable. S/he will collaborate with the leaders of the Marketing, Communications, and Creative teams, as well as designers, copywriters, photographers, videographers, web team, social media team, PR and communications team, media planners, and other content creators, and work successfully with internal clients as necessary to produce requested deliverables. Candidate must be well-versed and experienced in project management 101 and project management tools. You must know: 1) how to execute projects according to a determined timeline, methodology, scope, and budget, 2) how to track and report on progress, risk, and other issues, 3) when to diffuse issues or risks and when to escalate them, and 4) how to maintain quality control throughout the project lifecycle.
· Design and implement project workflow (with software component) with UCM leadership team, and track progress through a solid project plan· Work with UCM leadership to build creative brief for each major project· Determine project priorities and resource needs· Update the UCM leadership team on project workflows so team resources can be assigned or updated as needed· Forecast, construct, and manage project timelines· Track team workloads and resource needs to traffic projects effectively· Facilitate project kick-off meeting with appropriate UCM team members for major projects· Foster positive, long-term, and successful relationships with clients, partners, and vendors· Understand creative, marketing, and communications processes and timelines as well as client needs and manage project feedback through those lenses· Stay up to date on latest technologies and software in project management and make recommendations to UCM leadership when appropriate· Track progress of each project through a solid project plan and with the project management software· Ensure the on-time and on-budget delivery of projects· Manage high volume of projects (print, digital, social, environmental, events, campaigns) through all phases of the production process· Track and release files to partners and vendors as necessary· Write and/or review print or digital specs; prepare production estimates· Place orders for the production of print materials in compliance with procurement service policies and procedures· Ensure integrity of the University’s Visual Identity Guidelines in all projects· Cultivate relationships and solutions across all UCM departments· Keep all stakeholders informed of conflicts, delays or any other unusual situations· Introduce new project management processes and practices as needed. Identify, research and implement new tools, processes when needed.· Monitor and update project plans in project planning software on a daily basis· Adhere to best practices in project management including regular client meetings, documentation, budget tracking, and project briefs· Ensure files are organized and maintained through digital asset management and maintain version control
· Solid analytical thinking and problem solving capability· Innate need to take initiative and proactively solve problems· Point out workflow concerns to UCM team leads and offer up solutions· Self-driven, responsible, and able to take ownership on projects· Extensive experience using a digital project management tool (currently Lytho)· Ability to multitask and focus in a busy work environment· Excellent organizational, time management and communication skills· Must be a collaborative team player who places a high priority on customer service, both internal and external· Exceptional organizational and prioritization skills and precise attention to detailMinimum Qualifications:
Bachelor’s degree in a discipline related to the area of assignment; or equivalent combination of training and experience. All degrees must bePreferred Qualifications:
received from appropriately accredited institutions.
· Bachelor’s degree and 2+ years of project management experience· Experience managing a high volume of projects through all phases of the production process· Demonstrated understanding of best practices in the industry and knowledgeable about the latest innovations in technologyAnticipated Hiring Range:
Permanent Full-TimeNumber of Hours per Week:
40Number of Months per Year:
12Salary Band Range:
$29,743 - $77,204Salary Grade:
For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 69.Open Date:
05/18/2022Open Until Filled:
NoSpecial Instructions to Applicants:
Applicants must apply online. Please submit a cover letter, resume, and at least three professional references in order to be considered for the position.Background/E-Verify:
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran’s Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
*Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Credential Verification:
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.AA/EOE:
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.University Safety:
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.