Job Title: Business Operations Associate II - School of Medicine
Location: UMKC Hospt Hill Campus
Full/Part Time: Full-Time
Job ID: 41747
Hiring Department

Office of Research and Administration - School of Medicine

Job Description

Responsible for facilitating the management of the day to day financial and administrative tasks involving grant projects, clinical trials, and research protocols (“projects”). This includes from the initial proposal development process through the project close-out for assigned faculty in the UMKC School of Medicine (SOM) and School of Nursing and Health Studies (SONHS). Responsible for working alongside others in Research Administration to ensure compliance with federal regulations, University policies, and sponsors’ requirements. The position provides research administration responsibilities to the SOM, the SONHS and Truman Medical Centers (TMC). Candidates for this position need to have skills in problem solving, possess organizational skills, and provide great follow-up to faculty, students, medical residents, University staff and other key stake holders at the University and outside the University.

Description of Duties:

• Independently creates budgets and other items for grant proposals for SOM and SONHS faculty grant applications and creates project information in the University PeopleSoft System for SOM and SONHS Department approvals.
• Upload and add grant proposal information to sponsor agency’s portal for grant submissions such as www.grants.gov and other sponsors’ web portals.
• Create project folders to maintain grant project, proposal, invoice, grant effort, payroll distribution and grant and researcher information including detailed subcontract information.
• Work collaboratively with other departments including University Compliance and the Office of Research Services to ensure grant proposals are submitted timely and that all grant post-award activities are completed in accordance with University policies.
• Prepare grant project projection worksheets to forecast grant project spending and provide projected project account balance information to project principal investigators.
• Monitor and review project account and project expenses and provide expense reports to project team personnel.
• Prepare additional project reports as requested by project principal investigators and other stakeholders on grant awards, projects, salaries, expenses, and indirect (F&A) transactions.
• Monitor and calculate project effort and payroll distribution for individuals that have effort on projects. Forecast effort to ensure projects are not overspent and ensure compliance with sponsors’ requirements.
• Monitor bi-annual effort verification report (EVR) certification to ensure accurate information is reported and that all staff paid from SOM and SONHS grant awards certify their EVRs in the University system.
• For grant projects that require custom invoicing or detailed project expense reporting or review, prepare grant award invoices for review and submission by the campus Office of Research Services. This includes grant awards with project staff not primarily paid by the University.
• Ability to communicate effectively with project team members to provide detailed information or answer questions on projects.
• Oversees and maintains SOM internal award competition for students such as update website, provide deadline information, award letters, and update SOM website for application deadlines, application materials, and annual progress reports as well as provide project account expense and balance information.
• Work with TMC Office of General Counsel and study sponsors to process project Clinical Trial Agreements, study contracts, Data Use Agreements, Material Transfer Agreements, and Data Sharing contracts to ensure appropriate institutional approvals are obtained.
• Comply with TMC Human Resources, Compliance Department, Office of General Counsel, and Occupational Health Department requirements for TMC onboarding, TMC computer sign-on, complete annual TMC required training, and maintain annual access to TMC facilities.
• Register clinical trials and update research project information to the National Institutes of Health www.ClinicalTrials.gov registration site.
• Serve as an administrator and log-in to Collaborative Institutional Training Initiative (CITI) website to check individuals CITI course training status and save the CITI certificate(s) to faculty and project folders.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Bachelor’s degree and previous research administration experience or project management experience.

Successful applicants will be customer-service focused professionals, who are known for their ability to multitask in a fast-paced environment with schedule flexibility and are adaptable to change.

Successful candidates will be highly organized, detail oriented, focused on student success, dedicated to maintaining confidentiality and provide accurate and timely information while maintaining confidentiality.

Demonstrated use of Excel and excellent problem-solving skills.

Full Time/Part Time

Full-Time, Benefit Elgible

Salary

$19.47/hr - $22.33/hr commensurate with experience, education and internal equity.

Shift

Monday - Friday, 8 - 5, Hybrid work schedule available.

Application Deadline

Application review will begin immediately. Apply today!

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of five references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (800) 488-5288.

Note, you must provide a description of job duties for each Work Experience entry on your application. Please carefully review the application instructions section of our Careers page prior to submitting your materials.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

UMKC Statement on Diversity Diversity, equity and inclusion are central to the UMKC mission as an urban-serving institution. Kansas City is a particularly diverse city, including African, African American, Asian, German, Irish, Italian, Latino, Mediterranean, Middle Eastern, communities. Such ethnic diversity, in addition to our thriving neighborhoods of the Westside, Northeast Kansas City and the Eastside, fosters creativity, connection and innovation, which is showcased across the region. Major attractions such as the Annual Ethnic Enrichment Festival, the Negro Leagues Baseball Museum, the Filipino Cultural Center, the American Jazz Museum, Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are a small sample of the many ways our diverse city enriches us. Slavic and Native American

For the reasons enumerated above, UMKC’s strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university’s values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.

.Please visit these pages to learn more about UMKC’s engagement in diversity, equity and inclusion

Roos Advocate for Community Change

The Division of Diversity and Inclusion

Annual Report

Multicultural Student Affairs

Vaccination Statement

A completed COVID-19 vaccination series is required unless exempted for medical or religious reason.

Benefit Eligibility Why UMKC?

We offer full benefits that start day one, generous paid time off, paid winter break, and continuing education benefits. Visit our Total Rewards page to learn more.

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