Student Services Specialist - Student Life & Leadership, San Elijo Campus (Temporary/Hourly)

Employer
MiraCosta College
Location
Oceanside

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Administrative Jobs
Student Affairs, Student Activities & Services
Employment Type
Full Time
Institution Type
Community College

Job Details



Student Services Specialist - Student Life & Leadership, San Elijo Campus (Temporary/Hourly)
MiraCosta College


For full details and to apply, go to https://jobs.miracosta.edu/postings/3020

Type of Assignment: Full Time
Assignment Category: Temporary Assignment

Position Details:
MiraCosta College's Student Life & Leadership department seeks to fill one temporary, hourly Student Services Specialist assignment. The duration of the assignment is until the permanent position is filled through an open recruitment. This is a full-time, 40 hours per week assignment (not to exceed 175 work days in a fiscal year) and the work schedule will be Monday through Friday, 8am to 5pm at the San Elijo Campus. The assignment will be paid at the rate of $31.02 per hour (Range 21, Step 1) based on the 2021-22 Classified Salary Schedule. The person selected will be subject to assignment to any district facility during any hours of operation.
IMPORTANT: MiraCosta College requires that all employees be fully vaccinated against COVID-19 in order to promote a safe and healthful workplace for employees and to promote the health and safety of our campus community. Unvaccinated employees are at greater risk of contracting and spreading COVID-19 within the workplace and to the college community that depends on college programs and services. As of August 23, 2021, all employees must submit proof of vaccination or request and receive approval for a medical or religious exemption prior to their start date. For more information, please visit https://www.miracosta.edu/covid/covid-vaccination-requirements.html.

Salary Range: 21
Compensation: $31.02 per hour (range 21, step 1).

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

Benefits:
Short-term, temporary employees may be eligible for Healthy Families Sick Leave, and enrollment in a retirement system.

Position Term in Months: $Term

Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number. Applications will continue to be accepted until the position is filled:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter specifically describing how your experience aligns with the Essential Duties and Other Duties.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=6. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The departments will review application materials. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) proof of being fully vaccinated* for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) approval by the Board of Trustees.

*Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen).

Retired STRS members are not eligible for this position.

Basic Function:
Under general supervision, support students, particularly those impacted by trauma, basic needs, and those who are underserved and face an equity gap through a trauma informed lens; assist with the planning and implementation of district-wide co-curricular programming and events; provide assistance and advice to students regarding college programs and services and/or direct students to appropriate community resources; coordinate with other student services and instructional departments; perform a high volume of administrative support including submitting purchase requisitions; monitor budgets; utilize databases and computer systems including Workday; and perform related duties as assigned.

This role also supports student engagement on the San Elijo campus; oversee the planning, execution, and evaluation of engagement activities; advise and collaborate with the Associated Student Government leaders to plan culturally relevant and culturally responsive events and passive programming campaigns across the district; ; set up event equipment such as tables, chairs, and canopies; support operations of the San Elijo Student Center; support leadership development training for student leaders; coordinate a team of student employees; support basic needs at the San Elijo campus; serve as a liaison between San Elijo student clubs, advisors, and the Office of Student Life & Leadership; coordinate a team of student assistants in executing the schedule of activities; update and maintain systems for the department; support commencement activities; and perform other duties as assigned.

Distinguishing Characteristics:
A Student Services Specialist is differentiated from a Student Services Coordinator in that an incumbent in the latter class has lead-level responsibilities and a higher level of independent program support duties.

Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Assist in the day-to-day operation of a student services program or department; participate in front-desk coverage and screen students for program and services; assist students with understanding and completing matriculation requirements, applications and/or forms; assist students with course, transfer and career research using both online and print resources; answer routine questions and explain program or service processes, procedures, rules and guidelines; screen student needs for Counselors and schedule student counseling appointments; assist students in accessing student services such as enrolling in program, setting up tests, attending workshops and accessing materials.

2. Deliver orientations and/or presentations to current and prospective students, faculty and staff, parents, high school counselors, community organizations and other colleges and educational institutions; represent the college, department or program at events, such as college and job fairs, orientation programs, community events and outreach events targetingprogram-specific populations; conduct program-specific workshops and classroom presentations; develop and maintain relationships with community partners.

3. Coordinate logistics of major events, including liaison with event participants, vendors and sponsors; work with campus facilities, campus security and other departments; order food, materials and supplies; troubleshoot onsite, proactively resolving issues; assist in identifying and recruiting speakers; prepare and produce promotional materials including flyers, invitations, programs and publications.

4. Administer student assessment and placement testing; assess student records; review test results, transcripts and course equivalency information, graduation articulation requirements and transfer information; provide students with routine transfer information including dead-lines, restrictions and articulation agreements; assist students in preparing applications.

5. Serve as the functional specialist for program-specific electronic databases and programs; facilitate student, faculty and staff use of systems and programs; track and input program statistical and student data into appropriate systems and maintain and update student files and records; prepare routine statistical records and reports; develop and conduct studies and analyses to identify need for new programs and services and evaluate the effectiveness of current programs; may assist in assessing student area outcomes in applicable programs.

6. Provide administrative assistance to the Director, Program Supervisor and Counselors; submit personnel requisitions; train new student and temporary workers; maintain a variety of standard office and specialized records and files; maintain spreadsheets and databases; generate sensitive and complex reports, documents and personnel documentation using advanced word processing; process purchase requisitions and monitor budgets.

Other Duties:
1. Develop communication tools to student services including posters, social media and any tools used on campus to promote activities.

2. Prepare and administer budgets for specific events as assigned; authorize expenditures according to established guidelines.

3. May provide work direction to student and temporary workers.

4. Perform related duties as assigned.

Knowledge Of:
1. Student services program goals, objectives, policies, procedures and practices.

2. College course prerequisites and matriculation policies.

3. Practices, concepts and techniques used in customer service.

4. Office administration practices and procedures.

5. Procedures followed in administering and scoring standard and other academic tests and recording and reporting test results.

6. The district’s student recordkeeping systems, including appointment setting and accessing student test information as applicable to area of assignment.

7. Modern office practices, procedures and equipment including computers and applicable software programs.

8. District organization, operations, policies and objectives applicable to assigned area of student services.

9. Applicable federal, state and local laws, rules and regulations.

10. Principles and practices of sound business communications, including correct English usage, grammar, spelling and punctuation.

11. Basic principles and practices of employee supervision.

12. District human resources policies and labor contract provisions.

Ability To:
1. Assign and review the work of student workers and temporary staff.

2. Assist in the planning and implementation of programs and activities in assigned Student Services area.

3. Screen for and schedule counseling appointments.

4. Oversee the day-to-day operations, maintenance, activities and services of a community college student service center.

5. Coordinate, manage and use automated systems for maintaining and reporting test results for various tests.

6. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action.

7. Set priorities and exercise independent judgment within areas of responsibility.

8. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials.

9. Track statistical information utilizing complex spreadsheets and databases.

10. Understand, interpret, explain and apply applicable laws, codes and regulations.

11. Present proposals and recommendations clearly, logically and persuasively.

12. Operate a computer and standard business software.

13. Maintain confidentiality of district and student files and records.

14. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.

15. Represent the district effectively in public settings.

16. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

17. Establish and maintain effective working relationships with all those encountered in the course of work.

Education & Experience:
Graduation from an associate degree program and one (1) year of closely related work experience in student services; or an equivalent combination of training and experience. A bachelor’s degree is preferred and may be required to advance to higher levels in the class series.

Desirable Qualifications:


Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.

Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending, stooping or crouching; occasional light lifting, carrying, pulling and/or pushing of objects weighing up to 25 pounds; ability to travel and/or drive to various locations on and off campus as needed to conduct district business; ability to work at a computer station for extended periods on an as-needed basis, involving light, repetitive use of hands, wrists and forearms; ability to view small-font words/ symbols on a computer monitor for extended periods.

Emotional Effort:
Ability to develop and maintain effective working relationships involving appropriate interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:
Primarily indoor office learning center or classroom environments; subject to frequent contact and interruptions by individuals in person or by phone; intermittent exposure to angry and/or verbally aggressive individuals; may be required to work evening hours on an as-needed basis; may work at any district location.

Posting Number: S21/22052P
Human Resources Contact Information: [email protected] or 760.795.6854
Job Close Date:
Open Until Filled: Yes
First Screening Date: Applications will be screened as they are submitted and will continue to be accepted until the positions are filled.

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf





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Organization

Working at MiraCosta College

The MiraCosta Community College District Mission is to provide educational opportunities and student-support services to a diverse population of learners with a focus on their success. MiraCosta College offers associate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.
http://www.miracosta.edu/administrative/hr/prospective_whyweworkatmiracosta.html

Both students and staff enjoy a friendly atmosphere, and the feeling that we are all here to help one another. Our diverse student body includes people from a variety of ages, ethnicities and cultural backgrounds.

  • Credit Enrollment: 14,773
  • Noncredit Enrollment: 2,479
  • Credit Enrollment by Gender: Female: 57% Male: 43%
  • Average Age: 26
  • Credit Enrollment by Ethnicity:
    • African American: 4%
    • White: 45%
    • Hispanic: 34%
    • Asian, Pacific Islander: 8%
    • Multiple: 7%
    • Other: 2%
  • Active Duty Military/Veterans/Dependents: 1,396

http://www.miracosta.edu/studentservices/applyenroll/index.html

The MiraCosta Community College District is one of California's 114 public community colleges. MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities. The college’s fee-based Community Education program provides a wide variety of classes, workshops, and excursions. Tuition-free, noncredit classes also present a variety of learning opportunities at the Community Learning Center and throughout the community.
http://www.miracosta.edu/officeofthepresident/pio/downloads/mcc_mission_statement.pdf

Students who plan to transfer to a four-year university get on the right track through TAG, IGETC, UniversityLink, and other transfer programs. MiraCosta College also has one of the highest transfer rates to the University of California out of all of the community colleges in San Diego County. Our students also typically earn higher GPA's than non-transfer students. Learn more about the transfer process here: http://www.miracosta.edu/studentservices/transfercenter/index.html

Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Interstate 5, Amtrak, and Carlsbad regional airport provide easy access to either metropolis and to Mexico. The district, which extends 25 miles along the Pacific Ocean from Camp Pendleton Marine Corps Base to the city of San Diego, attracts diverse ethnic and socioeconomic populations who live in urban and suburban communities. The intellectual environment is enhanced by the college’s proximity to the University of California San Diego, California State University San Marcos, and other institutions of higher education. Along with numerous theaters, galleries, and museums, residents enjoy a moderate, year-round climate, which provides many opportunities for outdoor activities.

The San Diego Tourism Authority website describes San Diego's North County as a vast, expansive region known for its pristine beaches, natural preserves and miles of open spaces. From Del Mar to Oceanside, the North County coastline is a string of unique picturesque seaside villages that have a small-town feel.

If you're looking for opportunities for outdoor activities in San Diego, the north region has plenty. From hiking and horseback riding in Los Peñasquitos Canyon Preserve, stand-up paddle boarding and kayaking in Carlsbad Lagoon, to biking along historic Highway 101, or sport fishing, whale watching or surfing the coastline from La Jolla through Oceanside, outdoor enthusiasts are sure to be entertained. San Diego's north coastal town of Encinitas was recently named among the best surf towns in the world by National Geographic.

The North County Coastal region is home to some of San Diego's top attractions, including LEGOLAND California, Sea Life Aquarium and Legoland Water Park, the Flower Fields at Carlsbad, and the Del Mar Fairgrounds, host to the Del Mar Fair from mid-June to early July, followed by the Del Mar Thoroughbred Races until early September. There's also the San Diego Botanic Garden for a look at San Diego native flora and fauna, and at the Eastern border of North County, you'll also find the San Diego Zoo Safari Park, Las Vegas-style Indian casino gaming and a handful of great wineries and local breweries. Art enthusiasts will love the Oceanside Museum of Art and the LUX Art Institute.

San Diego's North County coastal and inland regions are also a paradise for golfers, with over 40 diverse courses to choose from. Graced by cooling breezes from the Pacific Ocean, the Arnold Palmer-designed Park Hyatt Aviara and Tom Fazio-designed Grand Del Mar golf courses are uniquely sculpted around the natural landscapes and native vegetation. San Diego's North region puts you just an hour from Disneyland yet still close to downtown San Diego where the museums of Balboa Park, the San Diego Zoo, the Gaslamp Quarter and SeaWorld San Diego are nearby.

North San Diego County is home to eight of the county’s fastest growing cities, businesses and families are drawn to North County’s sunny inland valleys and scenic coastal communities. Additional information about the business environment can be found on the San Diego North Economic Development Council website or on the Oceanside, Carlsbad, Encinitas, or San Diego Coastal Chamber of Commerce websites.

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