This job has expired

Administrative Coordinator I

Employer
Texas A&M University Commerce
Location
Commerce TAMUC

View more

You need to sign in or create an account to save a job.

Job Details

Job Title

Administrative Coordinator I

Agency

Texas A&M University - Commerce

Department

Human Resources Management

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

  • Use the Upload button to add each document.
  • You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
  • All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
  • Incomplete or improperly submitted applications may be excluded from consideration.
  • Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

  • Cover Letter
  • Resume/CV
  • Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).

Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
If transcripts are from an international institution, it is the responsibility of the SUMMARY:

The Administrative Coordinator I, under primary supervision by the Senior Employee Benefits Representative with a dotted line to the Administrative 1-9 Coordinator, provides specialized support to the Total Rewards functional unit as well as acts as back-up services to the Information Center and Onboarding unit. Work involves assisting in the administration of human resources management programs and ensuring compliance with state and federal laws, System regulations and University policy. This position will be an advocate and active practitioner of the Office of Human Resources Mission Statement, Values, and Commitments.

DUTIES & RESPONSIBILITIES:

  • Compiles, prepares and maintains HR systems, files, and records related to activities that may assist with the analysis of human resources reports, but not limited to the following: GA discrepancy report, Biweekly Timesheet report, and Workday Benefit Reports.
  • Provides backup to the Human Resources Information Center to answer telephones, greet customers and ascertain the nature of business in order to provide needed information or direct them to the appropriate person.
  • Provide backup for the following: lnbox items in Workday, Retirement Process (TRS, ORP, and TDA's), Benefits Questions, NEO presentation, Candidate Meetings, Leave Process (FMLA, & Sick leave pool), and Worker's Comp.
  • Prepares dependent documentation and uploads to HRConnect Legacy.
  • Take the lead in handling in-person meetings for the GA Benefits Enrollment Process and GA promissory note.
  • Provide support in handling the distribution of Wellness Events and keep calendar updated.
  • Provide support for Open Enrollment.
  • Provides assistance in assigning UIN's and staff CWID's for new employees.
  • Review System & University Rules, Regulations, Policies and Procedures to ensure Compliance
  • May assist with agenda preparation for meetings and retirement vendor presentations.
  • May lead and participate in special projects.
  • Other duties as assigned.

MINIMUM REQUIREMENTS:

  • Education: Bachelor’s degree or equivalent combination of education and experience.
  • Experience / Knowledge / Skills: Two (2) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal, planning and organizational skills. Detail oriented.
  • Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality. Ability to work with minimal supervision.
  • Licensing/Professional Certifications: none
  • Physical Requirements: none
  • Other Requirements: none

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelor’s degree. Prior experience working with FAMIS, Workday, Canopy, FFX and/or Laserfische. Prior administrative experience in higher education.

SUPERVISION OF OTHERS:

May supervise student workers and graduate assistants.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Organization

We are Commerce. We are Lions!

Welcome! We are excited that you want to forge your future with a career at Texas A&M University-Commerce.  Our main campus is located in Commerce, Texas, at the eastern edge of North Texas with multiple instructional sites as well as a robust online presence.  We are proud to be one of the largest universities in the prestigious Texas A&M University System.

Since 1889 A&M-Commerce has educated the people of Texas and, ever increasingly, points beyond. We remain true to our founder William Leonidas Mayo’s creed of “ceaseless industry, fearless investigation, unfettered thought, and unselfish service to others.”

Texas A&M University-Commerce is committed to and promotes equal opportunity for all. This commitment includes equal employment opportunity, affirmative action, and program accessibility. It is also committed to make its workplaces, campuses, and programs accessible to all, without regard to race, color, religion, sex, national origin, disability, age, veteran status, genetic information, sexual orientation or gender identity.  Furthermore, we encourage and foster a workplace community where individuals are valued for their diverse backgrounds.

Texas A&M University-Commerce is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to Diversity.

If you need assistance in applying for this job, please contact (903) 468-8741 or [email protected].

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert