Business Manager, UT System Administration Budget and Finance

Job Details

Business Manager, UT System Administration Budget and Finance
Market Range 14

The University of Tennessee is comprised of campuses at Knoxville, Chattanooga, Pulaski, and Martin; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service.

The UT System has a presence in each of Tennessee’s 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations, and citizens statewide.

The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System’s delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans.

The Opportunity

The Business Manager of UTSA (UT System Administration) assists the UTSA Chief Business Officer (CBO) in the management and administration of UTSA business and finance functions. UTSA is a separate budget entity within the University of Tennessee and has direct oversight of three line-items (allotment codes) in the State of Tennessee budget. UTSA has an annual operating budget of nearly $60 million, around 300 budgeted positions, and several unique funding models related to special projects/initiatives (such as the Oak Ridge Institute). The Business Manager reports to the UTSA CBO and is a member of the System Budget and Planning team.

Duties and responsibilities include, but are not limited to, the following:

Budget and Finance Operations
• Assists with financial management of UTSA including business operations, fiscal year-end closeout, restricted account monitoring, subcontract monitoring, cost sharing, policy interpretation, procedure development, technology refresh program, effort certification, and THEC reports.
• Manages budget and expenditures on UTSA departmental funds and prepares financial summaries on this funding.
• Participate in annual UTSA budget planning process, as well as budget reviews throughout the year. Assist in coordination of year-end budget closing.
• Reviews UTSA requisitions, purchase orders, and contracts prior to CBO/CFO signature.
• Review financial/accounting transactions in IRIS for compliance with UT fiscal policy, appropriate coding of transactions, and funding availability to support transactions.
• Reviews entertainment, exceptions to travel and other policy exceptions, new positions, employee salary changes, time, and non-competitive purchases prior to CBO
• Oversees and administers business operations including: travel, procurement cards, conflict of interest, non-competitive purchases, contracts, account set-up, and
maintenance, equipment inventory and internal controls.
• Provides routine and ad hoc budget reports to UTSA departments and Executive Leadership Team.
• Liaise with Treasurer, Controller's Officer, Audit & Compliance, Human Resources, and other university departments on matters related to business, finance, and
• Interprets and ensures compliance with UT fiscal policy.
• Oversees administrative processes related to UT Tower: employee parking, building access, receiving, mail, supplies, etc.

Human Resource/Payroll Operations
• Coordinates human resources, personnel, and payroll related business activities to ensure all UTSA accounts are not over
• Performs payroll certification and reconciliation for Budget Office accounts.
• Reviews position creation and management related to budget, new hires, position transfers, and E-Forms for pay changes, funding changes, terminations, additional payments, salary transfer vouchers, etc. to ensure all UTSA accounts are not over committed.
• Manages UTSA salary budget, including reconciliations for annual proposed and revised budgets.
• Oversees budget administration of annual salary pools; work with CBO and Human Resources to develop of salary pool guidelines, construct department salary pools, and make budget entries.

Restricted Funds Oversight
• Review UTSA grant/contract proposals and award to ensure budgetary guidelines and compliance requirements are met.
• Work directly with the Controller's Office on set up of restricted accounts for grants, contracts, gift and endowments. Troubleshoot problems,
correct non-compliance, and execute financial close-out of sponsored research accounts.
• Work with UTSA departments to ensure proper fiscal management of grant and contract accounts.
• Coordinate management of UTSA gift and endowment funds with UTFI staff.
• Oversee management President's discretionary gifts funds and endowments, including provide periodic reports to the President, CFO, and CBO.

Required Qualifications

Bachelor'a Degree in related field such as Business, Accounting, or Public Administration
3 years of relevant fiscal administrative and/or business management experience.

Required Skills and Abilities:

Working knowledge of GAAP and public higher education accounting practices; Ability to work with cross-functional teams, build and nurture relationships; Demonstrated ability to be a creative problem solver and think strategically; Strong ability to develop and manage fiscal budgets; Excellent oral and written communication skills, including the ability to communicate in a positive, productive manner; Ability to apply independent judgment, and work across broad and diverse subject areas; Outstanding planning, problem-solving, analytical, organization, project management, and customer service skills; Ability to meet deadlines in a fast paced environment; Ability to effectively manage and evaluate staff performance; Professional integrity, including a thorough knowledge of confidentiality; Advanced knowledge of Microsoft Office, complex spreadsheets and database management.

Preferred Qualifications

Mater's Degree in related field such as Business, Accounting, or Public Administration
Relevant experience in higher education and/or public sector finance.

Preferred Skills and Abilities:

Knowledge of UT policies and procedures; knowledge of and proficiency using key UT administrative systems
such as IRIS, Cayuse, and BW; in particular the ability to use these systems to perform complex financial and
operational analyses

Application Process

For full consideration, candidates should apply electronically with a cover letter addressing their interest in and qualifications for the role, resume, and list of professional references.

Compensation for the position will be competitive and commensurate with qualifications and experience. The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work, and family benefits, and much more.

Job: Other Professional
Primary Location: US-Tennessee-knoxville
Organization: Budget And Finance
Schedule: Full-time
Job Posting: May 2, 2022, 8:28:32 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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