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Position Summary:

The College of Science at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

Florida Atlantic University is seeking a Senior Secretary - Boca Raton, FL.

Summary of Responsibilities Include:

Office Maintenance: updating semester documents (office hours, dept. directory, contact information), circulating and posting colloquium announcements, reviewing phone bills and payroll, maintaining photo copy machines, fax machine and office supply cabinet, ordering office supplies, ordering keys, filing. Keeping a Departmental key inventory. Maintaining outside hallway boards with updated information. Annual inventory of Department equipment.

Support/Assist Department Faculty: making photo copies, sorting & distributing mail, room scheduling, book orders, sending faxes, writing memos & letters as needed, provide class rosters; assisting Chair with scheduling of semester classes; SPOT form distribution/collection; making travel reservations for faculty and guests.

Reception: answering phones, providing information to students, faculty, and visitors; contacting various departments and offices on campus for follow-up, i.e. Purchasing, Controller's office, Payroll, Graduate College, etc.

Graduate Student Applications: viewing and printing of incoming applications and supplements, student correspondence, sending of I-20s if necessary; facilitating new graduate students' arrivals. Working directly with the Faculty Member that holds the position of Physics Graduate Student recruiter and the Graduate College.

Miscellaneous: special projects as assigned by Chair, Faculty, or Budget Coordinator; time input; proctoring make-up exams in office as requested by Faculty; assist Department Budget Coordinator; back up in his/her absence; campus errands.

Minimum Qualifications:

High School diploma or equivalent and three years of appropriate secretarial/office experience required.

Excellent verbal and written communication skills are essential to success in this position.

Must be proficient in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.

Must also have excellent customer service, organizational and time management skills.

Salary:

$12.00 - $14.00 per hour

College or Department:

College of Science

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. – 5 p.m.

Application Deadline:

2022-07-13-07:00

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Preference in appointment will be given to eligible veterans, spouses of eligible veterans, and certain family members of eligible veterans, in accordance with Florida Statutes, Section 295.07. Please submit your DD214 (Member 4 preferred) showing your dates and character of service with your application as an attachment or fax to 561-297-3915 or scan and email to jobs@fau.edu, prior to the closing date of the position. If faxing your DD214, please also send an email to jobs@fau.edu to notify us that the form was faxed, make sure the email includes your name and the REQ# of the job that was applied to.

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents will result in disqualification.

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.