CONTRACTS SPECIALIST, Sourcing & Procurement

Tracking Code22500471350427Job Description

The Contracts Specialist is a key member of the Sourcing and Procurement team at Boston University and works directly for the Executive Director of Sourcing Strategy & Analytics. This position will coordinate closely with all members of the Sourcing and Procurement team, Campus Planning and Operations (CPO), and the Office of the General Counsel (OGC) and is responsible for administering the overall contract management process, including facilitating, developing, reviewing, negotiating, and tracking of assigned contractual arrangements. This role will have primary responsibility for supporting construction and design related contracts for all annual capital and major construction projects.

Major duties of this position include:

• Collaborates and partners with OGC to manage the contracting process at Boston University including, but not limited to, AIA (The American Institute of Architects) contract templates, Master Agreements, Consulting Agreements, and Service Orders.
• Manages the University's AIA licensing, templates, and access.
• Collaborates with the Office of Risk Management to assess insurance requirements in assigned contracts.
• Explores new options for contract templates, including but not limited to, owner organizations such as BOMA and IFMA, as well as A105s and B105s.
• Trains and develops internal Sourcing and Procurement staff and Project Managers on contracting best practices and University's policy and procedures pertaining to the contracting process.

Required Skills

• B.A./B.S. in business, finance, accounting, management, nonprofit administration, or public administration.
• 5-8 years of experience with demonstrated proficiency in a Procurement and Contracting function with exposure to Planning, Design, and Construction contracts.
• Proficiency in negotiating complex legal and business terms.
• Strong written and interpersonal communication skills.
• Advanced organizational skills and the ability to prioritize and manage concurrent projects with multiple stakeholders.
• Demonstrated professionalism, good judgment, and integrity as evidenced through strong background reference checks.

Preferred Skills:

• Advanced professional degree (J.D.) and contracts management experience within the construction industry.
• Experience working in a Sourcing & Procurement function with exposure to a relevant eProcurement system, such as SAP Ariba. Experience with other E-procurement software/resources will be considered.
• Proficiency with AIA software and management of licenses in a relevant industry such as higher education or other not-for-profit environments.
• Detail oriented, with a track record of accuracy and quality work output.
• Self-motivated, proactive, intellectually curious.

Benefits/Other Information:

• Boston University's generous benefits package includes health, dental, life insurance, and paid time off! Full-time employees are also eligible for tuition remission for courses at Boston University. Note: the remission benefit extends to dependents as well. For more details on benefits, please refer to the Boston University benefits page at https://www.bu.edu/hr/employee-resources/benefits/.
• The department of Financial Affairs at Boston University values intellectual, cultural, and social diversity among its staff and students. We remain steadfast in our dedication to building a team that is inclusive and equitable and a place where all constituents can thrive.
• For all positions, we are looking for individuals who enjoy working with colleagues in a collaborative environment and who are flexible and creative. We strongly encourage applications from women and under-represented groups who share our interest in serving a university community with diverse needs, backgrounds, ethnicities, and abilities.
• Interested applicants are asked to upload a resume, list of references (if available), and submit a cover letter addressed to 'Hiring Manager - Contracts Specialist'. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the Back2BU site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular