Job no: 521702
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Clerical, Research/Scientific/Grants, Veteran's Preference Eligible
Department:33010000 - HP-OFFICE OF THE DEAN

Classification Title:

Research Admin Assistant

Job Description:

Procurement processing
This position will assist the PHHP Research Core with the procurement processing for the sponsored program funding in the College of PHHP. This will be in coordination with the Accounting Specialist position in the Research Core and will include a multitude of processes such as purchase orders, invoice payments, employee reimbursement process, journal processing, or the procurement card process, as according to the College, University, state, and federal requirements for these purchases.

This position will also be responsible for providing technical assistance and guidance to faculty and other staff in how to request purchases and follow the PHHP core procurement processes. This will involve working with the faculty to make sure that the appropriate documentation, justification, and distributions are entered for each purchase before moving the purchase forward for department review and approval.

Cost Analysis Standards Review and Exceptions
Per the UF policy, there are certain expenses that are traditionally not charged directly to grants. However, from time-to-time grants require these expenses to complete the work as proposed to the sponsor. This position will assist the research administrators with identifying those charges that will require a CAS exemption and will help with processing and routing the requests for exemptions and approvals. This often occurs at the start of a new award, but it also arises over the length of the grant as new needs may arise in the process.

Grant Reporting and Processing
Research administrators draft and review accounting reports monthly with their faculty and principal investigators. This position will assist the research core team in compiling and distributing monthly reports to the faculty in a timely manner. Pulling these reports will also give the incumbent an introduction to the post award side of research administration.

Pre-award
This position will assist in the preparation of larger proposals and just in time requests from sponsors when requested. This will include assisting with the collection, review, and compilation of documents for larger grant submissions. It may also involve assisting research administrators with obtaining quotes and financial data necessary for grant proposals, assisting with budget.

Expected Salary:

$19.15 - $22.03 per hour, commensurate with skills, education and experience

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

• Knowledge of PeopleSoft system as it pertains to grants procurement.
• Ability to work independently.
• Ability to analyze fiscal data.
• Ability to communicate effectively with peers.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted; previous applicants remain under consideration and need not apply.

This position is time-limited.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.

The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty and staff. We welcome nominations of and applications from anyone who would bring additional dimensions to the university’s research, teaching and clinical mission, including women, members of minority groups, protected veterans and individuals with disabilities.

Health Assessment Required:No

Advertised: 13 Jun 2022 Eastern Daylight Time
Applications close: 19 Jun 2022 Eastern Daylight Time